2.9 2.9
SERVICES\Stored Tech—Infrastructure Replacement Services—Microsoft Azure-2-26-18
RESOLUTION AUTHORIZING ENGAGEMENT OF
STORED TECHNOLOGY SOLUTIONS, INC. FOR INFRASTRUCTURE
REPLACEMENT PROJECT INCLUDING IMPLEMENTATION OF CLOUD
BASED SERVICE -MICROSOFT AZURE
RESOLUTION NO.: ,2018
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 318,2014, the Queensbury Town Board authorized a 24
month Agreement between the Town of Queensbury and Stored Technology Solutions, Inc., (Stored
Tech) for the continued provision of professional information technology services and waived its
requirement under the Town's Purchasing Policy for two (2) written quotes and authorized
information technology equipment services through Stored Tech, and
WHEREAS, by Resolution No.: 304,2016, the Town Board authorized a five (5) year
extension of the Agreement between the Town of Queensbury Stored Tech for the continued
provision of professional information technology services, and
WHEREAS, by Resolution No.: 190,2017, the Town Board authorized and directed the
establishment of the Information Technology Conversion to Azure Capital Project Fund 4217 in
the amount of$10,000 to establish funding for:
1: Temporary installation and support of additional storage capacity; and
2. Enablement of a proposed "Proof of Concept" Project designed to validate the
feasibility of using Microsoft Azure Cloud Services as an option to replace the Town server and
storage infrastructure, which proposed solution will help the Town meet its requirements to
centralize authentication, files and access to Town data, in order to meet compliance requirements
and help standardize system access; and
WHEREAS, the Town of Queensbury wishes to replace its computer infrastructure to
centralize authentication, files and access to the Town's data to meet compliance requirements
and help standardize system access, including the move to a cloud based service alternative being
the Microsoft Azure hosted cloud, and
WHEREAS, Stored Tech has submitted a proposal dated February 18, 2018 for such
work in the amount of-
*
£• $78,504.07 for the hardware and software total in accordance with New York
State Contract Pricing;
• $5,907.34 for other maintenance and software licensing;
• $11,396.18 for other necessary hardware;
• $54,632.16 for the Microsoft Azure annual total in accordance with New York
State Contract Pricing; and
• $35,000 estimated for completion of all professional services as defined in the
scope of work and project plan;
for a total of$185,439.75, and
WHEREAS, the Town Board wishes to engage Stored Tech in accordance with their
February 18, 2018 proposal as such professional services are consistent with Stored Tech's
existing provision of information technology services and has the skill, expertise and an
established familiarity and comfort level with the Town's building infrastructure, and
WHEREAS, the Town Budget Officer has requested that the Town Board also authorize
her to approve and sign certain Change Orders up to $10,000 contingency for Change Orders that
she deems necessary or appropriate, and
WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the total
estimated amount of$195,439.75 from Capital Reserve No. 64 to Capital Project Fund 4217 toward
the specific infrastructure upgrades and equipment, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve 464 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the specific Computer
Infrastructure Replacement including implementation of the Microsoft Azure Cloud Offering capital
project and expenditures from Information Technology Conversion to Azure Capital Project Fund
4217, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the engagement
of Stored Technology Solutions, Inc., (Stored Tech) for professional services in accordance with
Stored Tech's February 18, 2018 Infrastructure Replacement Proposal and authorizes and directs the
Town Supervisor to sign such Proposal and/or any needed Agreement and/or documentation to
effectuate the Town's engagement of such services, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Budget Officer to
approve and sign Change Orders pertaining to the Contract up to $10,000 contingency that she
deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Budget Officer to take all
actions necessary to amend the Town Budget and effectuate a transfer from Capital Reserve No.: 64 in
the amount of$195,439.75 to fund such Project and hereby increases appropriations and revenues
as necessary:
• Revenue Acct No. —217-0000-55031 (Interfund Revenue) $195,439.75;
• Expense Acct No. —217-1680-2033 (Computer Consultant) $35,000;
• Expense Acct. No. —217-1680-4400 (Misc. Contractual) $160,439.75;
• Increase Appr 001-9950-9030-0064 Transfer to Cap Project $195,439.75; and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for such
Project are expenditures for a specific capital project for which the Reserve Account was established,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Town Counsel and/or Town Budget Officer to take such other and further actions
as may be necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 26ffi day of February, 2018,by the following vote:
AYES
NOES
ABSENT :
RESOLUTION AUTHORIZING AGREEMENT WITH STORED
TECHNOLOGY SOLUTIONS, LLC FOR PROFESSIONAL
INFORMATION TECHNOLOGY SERVICES
RESOLUTION NO.: 318,2014
INTRODUCED BY: Mr.William VanNess
WHO MOVED ITS ADOPTION
• SECONDED BY: Mr.Brian Clements
WHEREAS, by Resolution No.: 259,2014, the Queensbury Town Board authorized an
Amendment — 60 Day Extension Agreement between the Town of Queensbury and Stored
Technology Solutions, Inc., (Stored Tech) dated July 15, 2014 for the provision of professional
information technology services, and
WHEREAS, the Town and Stored Tech have negotiated terms for a 24 month Agreement
for the continued provision of such information technology services, which Agreement shall
include a mutual 30 day cancellation clause providing in part that in the event the Town was to
discontinue its Agreement with Stored Tech, Stored Tech will cooperate with the Town of
Queensbury's new information technology services provider, and
WHEREAS, the Town Board wishes to waive the Town Purchasing Policy's two (2)
quotes, self-imposed bidding requirement in this instance for information technology equipment
purchases through Stored Tech so that the Town may take advantage of third party reseller prices
from Stored Tech and State Contract, thereby saving taxpayer money and standardizing
equipment, and
WHEREAS,the Town will adhere to all New York State Law bidding requirements,and
WHEREAS, a proposed Agreement dated September 3,2014 is presented at this meeting,
NOW, THEREFORE,BE IT
RESOLVED, that for the reason outlined above, in these circumstances the Queensbury
Town Board hereby waives its requirement under the Town of Queensbury's Purchasing Policy for
two (2) written quotes and authorizes information technology equipment services through Stored
Technology Solutions, Inc., (Stored Tech) such purchases to be paid for from the appropriate
accounts as will be determined by the Town Budget Officer,and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Agreement between the Town of
Queensbury and Stored Tech dated September 3, 2014 substantially in the form presented at this
meeting and authorizes and directs the Town Supervisor to execute such Agreement,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Counsel, and/or Town Budget Officer to take such other and further actions as may be
necessary to effectuate the terms of this Resolution.
Duly adopted this 8th day of September, 2014,by the following vote:
AYES : Mr. Metivier, Mr. Clements, Mr.VanNess,Mr. Strough
NOES : None
ABSENT : Mr. Irish
2
RESOLUTION AUTHORIZING AGREEMENT WITH
STORED TECHNOLOGY SOLUTIONS, LLC FOR
PROFESSIONAL INFORMATION TECHNOLOGY SERVICES
RESOLUTION NO.: 304 ,2016
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.Anthony Metivier
WHEREAS, by Resolution No.: 318, 2014, the Queensbury Town Board authorized a 24
month extension of an Agreement between the Town of Queensbury and Stored Technology
Solutions, Inc., (Stored Tech) dated September 8, 2014 for the provision of professional
information technology services, and
WHEREAS, the Town and Stored Tech have negotiated terms for a five (5) year
extension of such Agreement for the continued provision of such information technology
services, which Agreement shall include a mutual 30 day cancellation clause providing in part
that in the event the Town was to discontinue its Agreement with Stored Tech, Stored Tech will
cooperate with the Town of Queensbury's new information technology services provider, and
WHEREAS, a proposed Agreement is presented at this meeting and is in form acceptable
to Town Counsel,
NOW,THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes, affirms and ratifies the
Agreement between the Town of Queensbury and Stored Tech for an additional five (5) years
beginning with the end of the term of the prior Agreement substantially in the form presented at this
meeting and authorizes and directs the Town Supervisor to execute such Agreement, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Counsel, and/or Town Budget Officer to take such other and further actions as may be
necessary to effectuate the terms of this Resolution.
Duly adopted this 12th day of September, 2016,by the following vote:
AYES : Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements
NOES : None
ABSENT : None
2
RESOLUTION AUTHORIZING ESTABLISHMENT OF
INFORMATION TECHNOLOGY CONVERSION TO
MICROSOFT AZURE CAPITAL PROJECT FUND #217
RESOLUTION NO.: 190,2017
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Brian Clements
WHEREAS, the Town of Queensbury's Information Technology (IT) systems have
reached capacity as well as end of life, and
WHEREAS, the Town Board wishes to therefore establish a Capital Project that will
provide for the Town's IT Consultant, StoredTech, to accomplish two projects:
1: Temporary installation and support of additional storage capacity; and
2. Enablement of a proposed "Proof of Concept" Project designed to validate the
feasibility of using Microsoft Azure Cloud Services as an option to replace the Town server and
storage infrastructure, which proposed solution will help the Town meet its requirements to
centralize authentication, files and access to Town data, in order to meet compliance
requirements and help standardize system access; and
WHEREAS, by Quote #STSQ6772 dated June 27, 2017 presented at this meeting, Stored
Tech will provide temporary in-house hardware support in the amount of$750 per month, and
WHEREAS, Stored Tech has also presented at this meeting a Preliminary Cloud Services
Proposal (Proof of Concept) dated June 19, 2017 to move forward with Microsoft Azure at a cost
of$15,000, with Microsoft committing $5,000 and Stored Tech committing $5,000 to help offset
the cost of the project, and
WHEREAS, the Town wishes to accordingly establish and fund the Revenue and
Expense Accounts for the Capital Project in a total amount of $10,000 - $5,000 for Proof of
Concept and $5,000 for Miscellaneous Contractual - and authorize such services of Stored Tech
and Microsoft Azure, and
•
WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the total
estimated amount of$10,000 from Capital Reserve No. 64 toward this Capital Project, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve #64 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Information Technology Conversion to Azure Capital Project Fund #217 in
the amount of$10,000 which will establish funding for the expenses delineated in the preambles
of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for
such Project are expenditures for a specific capital project for which the Capital Reserve Fund #64
was established, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that funding for such Capital
Project shall be by a transfer from Capital Reserve Fund #64 in the amount of$10,000 to transfer
2
to Information Technology Conversion to Azure Capital Project Fund#217, and
BE IT FURTHER,
RESOLVED that the Town Board authorizes and directs the Town Budget Officer to take
all action necessary to establish the following accounts for such appropriations and revenues as
necessary:
• Revenue Acct No. —217-0000-55031 (Interfund Revenue) $10,000;
• Expense Acct No. —217-1680-2033 (Computer Consultant) $5,000;
• Expense Acct. No. —217-1680-4400 (Misc. Contractual) $5,000;
• Increase Appr 001-9950-9030-0064 Transfer to Cap Project $10,000; and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and accepts Stored Tech's Quote
#STSQ6772 dated June 27, 2017 substantially in the form presented at this meeting to
temporarily provide hardware support, for an amount of$750 per month, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and accepts the June 19, 2017
Stored Tech Preliminary Cloud Services Proposal (Proof of Concept) for Microsoft Azure
substantially in the form presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
sign any needed Agreements and/or documentation to effectuate the Town's engagement of all such
services, and
3
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to establish such appropriations and estimated revenues,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent and/or Town Budget Officer to take any and all actions necessary to effectuate all
terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 3rd day of July, 2017, by the following vote:
AYES : Mr. Brewer, Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish
NOES : None
ABSENT : None
4
STOREDTECH Microsoft
roLvir- R7 ! FIED
Microsoft
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StoredTech Infrastructure Replacement Proposal
Town of Queensbury
0111K
Town, of
Queensbury
Designed by: Alan VanTassel, Executive Vice President
Aleks Pavlinik, Director of IT
Timothy Cruz—Operations Manager
Morgan Lane,Account Executive
Rev 2-02182018
Table of Content
Cover Letter 3
About Storedtech 4
StoredTech as your Cloud Solution Provider 5
Infrastructure Replacement Proposal 6
Introduction 6
Why Azure? 6
Solution Design (SOW) 6
At Town Hall 6
In Microsoft's Azure(the cloud) 7
All Town Buildings 7
Project Plan (SOW) 7
First 4 Weeks—Phase 1 7
Weeks 4-10—Phase 2 7
Weeks 10-22—Phase 3 7
Weeks 22-28—Phase 4 7
Summary Pricing 8
Hardware and Software 8
Azure Monthly Hosting Cost 9
Professional Services 9
Principles of Engagement 10
Engagement Expectations 10
Standard Assumptions 11
Proposal Acceptance 12
Payment Terms 12
Signature Block 12
Azure Proposal for Town of Queensbury Page 2 of 12
Cover Letter
February 5, 2018
Mr.John Strough
Town Supervisor
742 Bay Rd
Queensbury, NY 12804
Supervisor Strough,
Thank you and your Board for the opportunity to present the Town of Queensbury(ToQ)with a
Infrastructure replacement proposal plan that would help you meet your requirements to centralize
authentication,files and access to ToQ's data to meet compliance requirements and help standardize
system access.
We have put together a design that encompasses all the products and services to meet these
requirements.The following pages will give you a better picture into the design based on our
conversations with your team and our knowledge of the systems we manage for ToQ.
StoredTech is uniquely qualified to assist you in this endeavor. As a Microsoft Tier-1 Cloud Service
Provider we bring both StoredTech's and Microsoft's capabilities to the table.This allows us to design
and deliver Microsoft Cloud Service solutions around Office 365,Azure Cloud along with Enterprise
Mobility+Security.
What we have found over the past few years, is that our customers have been moving away from the
need to house infrastructure and software at their locations.They have been moving to software as a
service (SaaS), leaving only a small footprint of software, infrastructure and data to be managed
internally. Because of this, we have been working closely with our customers to assist them in the move
from a CAPEX to an OPEX model, where infrastructure as a service (lasS)and SaaS become the standard
not the exception.They no longer have to cycle through large capital expenses in infrastructure and
infrastructure refreshes.They realize that it is more important to turn out work product that meets their
business goals, rather than dealing with the constant upgrades needed to maintain the infrastructure
that turns out that work product. Users just want access to applications, anytime, anywhere.
Again,thank you for the opportunity and if you have any questions, please feel free to contact us.
Sincerely,
Alan VanTassel Morgan lane
Executive Vice President Account Executive
Azure Proposal for Town of Queensbury Page 3 of 12
About Storedtech
StoredTech was founded in 2010 based off of servicing our customer's technology needs by helping
them stay always on, so they can stay focused on their business requirements and not their technology
issues. As a Managed Services Provider, based onshore, we're here to make your life easier, and to do
that we are at your disposal. We take service seriously, which is why our team leaders and support
managers monitor each engineer's responses to make sure we are meeting our customers' expectations.
StoredTech can manage your network from desktops to servers to cloud to offsite secured data vaulting
and beyond.
Our Infrastructure Solutions Group(ISG) helps integrate Voice, Data,Security and Video solutions. Our
Cloud Solutions Group (CSG)assists customers in migrating to either an On-Premise, Hybrid or Public
Cloud as their technology needs dictate. StoredTech helps our customers take advantage of new
technologies available in the ever-changing information technology landscape.
As a Microsoft Certified Partner you can trust that we will be able to assist your business with all phases
of planning, design, budgeting, installation, and ongoing maintenance of your technology infrastructure.
This gives you the agility and scalability to adapt and grow as your business needs change over time.
We specialize in:
• Managed Services & Help Desk Support 24x7x365
• Cloud Based Services for Azure, Office 365 & Enterprise Mobility+Security
• IT Consulting& Network Design
• IT Project Management
• Server Consolidation
• Desktop&Server Support
• Telephony
• Secured Data Vaulting
• Video Surveillance &Access Control
• Product Procurement&Asset Management
• Virtualization of Servers, Storage, Applications, Desktops, Networks& File Systems
Azure Proposal for Town of Queensbury Page 4 of 12
StoredTech as your Cloud Solution Provider
As a Cloud Solution Provider(CSP),StoredTech delivers all the service and support for your Microsoft
Cloud Services.
Doing so will result in the following:
1. We become your point of contact for Microsoft Cloud Services—You would submit tickets directly to
StoredTech for support, questions, service outages, etc.There would be no need to reach out to
Microsoft,we will take care of that for you. Our relationship gives us direct access to Microsoft on
your behalf so we can help maintain your environment.
2. We will provide the billing—Instead of you paying Microsoft for your Cloud Services (Azure, Office
365, EMM, etc...), you'll have a simplified process from us. Each month we will send you a statement
of your usage for that month so you know how much your spending.
StoredTech will be able to provide an enhanced level of service with your environment to ensure that
you stay running all the time.
Azure Proposal for Town of Queensbury Page 5 of 12
Infrastructure Replacement Proposal
Introduction
StoredTech,serving as the Town of Queensbury's IT Service Provider, has been working with the town to maintain
its current IT environment.As the towns environment has aged,StoredTech has worked with the town to
remediate and plan for the eventual replacement of the towns infrastructure. Last year,the Town and StoredTech
agreed to investigate options for upgrade and replacement, including Cloud based service alternatives.Through
discussions, it was determined for StoredTech to complete a proof of concept with the towns current applications
in a cloud based infrastructure.
StoredTech tested and created a proof of concept environment in Microsoft's Azure hosted cloud. Microsoft's
platform provides the ability to scale the town's environment as needs change and helps to minimize other risks
in a traditional IT environment.Our focus during the proof of concept was to test compatibility on a select group
of applications and test for functionality in a cloud based environment.
The results from our proof of concept were promising,with most applications compatible with a cloud based
infrastructure. With the robust ability available to the town through a cloud hosted infrastructure,we determined
the best option moving forward would be to replace today's environment with an Azure based solution offering.
Critical systems at the Water department and NYS Court systems were not included in any part of design due to
the complexity and requirements of some of those applications.
Why Azure?
Microsoft's Cloud Offering, known as Azure, is a cloud offering allowing the scalability, robustness,and security
needed in an everchanging IT landscape.Azure's ability to add additional infrastructure on as needed basis is
important.As the towns IT needs change,Azure can quickly adapt and scale to the needs of the town.With simple
deployment and configuration templating available in the cloud,adding or changing resources becomes a much
easier conversation. In an ever-complex world,security in IT solutions in paramount to protect critical
organizational data.Azure's holistic security practice ensures that data is stored and protected in the most
efficient way possible.
Solution Design (SOW)
In order to implement a fully robust solution that will improve today's environment and allow for future potential
upgrades,there are some upgrades that would need to be made.
At Town Hall
To support an environment completely hosted in Azure,the town would need upgrade their current internet
connection to higher speed. Currently the town maintains a primary Internet connection with FirstLight with a
bandwidth speed of 30mbps for both upload and download speed. In order to stay connected to the cloud hosted
infrastructure,StoredTech would implement a new firewall at town hall to provide a constant connection to the
cloud.
Azure Proposal for Town of Queensbury Page 6 of 12
While many of the towns servers and infrastructure will be hosted in Azure,there will still be a need to have some
equipment. From the proof of concept, it was determined one application would be better hosted at Town Hall.
There is a need to purchase a server to also have local copies of files for quick access and redundancy. While there
is a need for server hardware in the town,this is a scaled down version of the infrastructure as it exists today.This
design only includes space for applications that need to run at Town Hall and any future changes would be in
addition to the scope today.
In Microsoft's Azure (the cloud)
In the cloud will sit the remainder of the towns operating infrastructure.To maintain the secure connection with
Town Hall,there will be a firewall in Azure supporting the remote connectivity.All of the data that exists at town
hall today would need to be migrated to the cloud in order to begin the process of building a cloud environment.
All Town Buildings
In order to plan for future changes in the network,StoredTech recommends upgrading the switching and
networking capabilities. Included in this proposal is replacing the switches at all locations.
Project Plan (SOW)
Pending board approval,StoredTech would immediately begin work on the project and confirming project
schedules with application vendors and more. Outlined below is a rough timeline
First 4 Weeks— Phase 1
During the initial phase,StoredTech would complete the procurement of the necessary hardware, contact
FirstLight to increase internet bandwidth appropriately, and begin building servers in Azure. Once the internet
circuit has been increased,we can begin to synchronize data between Town Hall and Azure to prepare for
migration.
Weeks 4-10— Phase 2
Once equipment has been procured,we will begin the installation process on site. Our initial focus will be on
InCode which needs to stay at the town hall due to technical requirements. Once users have been migrated on
InCode,we will begin building and migrating the cloud hosted applications.
Weeks 10-22— Phase 3
During the cloud migration,we will be working with vendors based on availability to migrate completely to cloud
infrastructure.
Weeks 22-28— Phase 4
After the conclusion of the project,we will decommission older servers and power off all end of life devices for
closure.
Azure Proposal for Town of Queensbury Page 7 of 12
Summary Pricing
Hardware and Software
Azure Cloud Firewall Licensing
1 Cisco Adaptive Security Virtual Appliance ASAv30 Standard-License-1 virtual appliance-ESD $12,568.27 $12,568.27
50 Cisco AnyConnect Apex-Term License-5 Year-1 User-Volume $31.46 $1,573.00
1 Cisco Software Application Support Plus Upgrades(SASU)-Technical support-24x7-5 Year $16,263.65 516,263.55
Server
1 PowerEdge R740 Rack Server 518,064.31 $18,064.31
Chassis with up to 16 x 2.5"SAS/SATA Hard Drives for 2CPU Configuration
(2)Intel Xeon Silver 4110 2.1G,8C/16T,9.6GT/s,1111 Cache,Turbo,HT(85W)DDR4-2400
2 Standard Heatsinks for 125W or less CPUs
26661'T/s RDIMMs
Performance Optimized
(6)32GB RDIMI•t 26661•IT/s,Dual Rank
C7,UnconfiguredRAID for HDDs or SSDs(Mixed Drive Types Allowed)
PERC H740P RAID Controller,8GB NV Cache,Adapter,Low Profile
(8)480GB SSD SATA Read Intensive 6Gbps 512n 2.5in Hot-plug Drive,53520,1 DWPD,945
TBW
iDRAC9,Enterprise
iDRAC Group Manager,Disabled
iDRAC,factory Random Password
Riser Config 5,6 x8,2 x16 slots
Intel Ethernet I350 QP 1Gb Network Daughter Card
Intel Ethernet 1350 QP 1Gb Server Adapter
IDSDM and Combo Card Reader
(2)16GB microSDHC/SDXC Card
6 Standard Fans for R740/740XD
Dual,Hot-plug,Redundant Power Supply(1+1),750W
(2)NEMA 5-15P to C13 Wall Plug,125 Volt,15 AMP,10 Feet(3m),Power Cord,North America
Performance BIOS Setting
ReadyRails Sliding Rails With Cable Management Arm
VMware ESXi 6.5 U2 Embedded Image on Flash Media
5 Years ProSupport Plus Next Business Day Onsite Service
•
On Premise Firewall
2 ASA 5525-X Security Appliance-8 Ports-GigE-1U-Rack-mountable-With FirePOWER $7,310.51 $14,621.02
Services
2 Cisco SMARTnet-Extended Service Agreement-Replacement-5-Year-Response Time:8x5 55,857.12 $11,714.24
NBD
50 Cisco AnyConnect Apex-Term License-5 Year-1 User-Volume $31.46 51,573.00
Local Back-up(s)
1 Synology DiskStation 5-Bay Network Attached Storage $925.92 $926.92
4 Western Digital RED 3.5"6TB SATA Hard Drive
$269.00 51,075.00
1 Synology DiskStation 4-Bay Network Attached Storage $514.78 $614.78
4 Western Digital RED 3.5"3TB SATA Hard Drive $144.99 $579.95
**Note:This device is currently on-site and active.
Core and Switch Replacement
**ToQ Core**
2 Extreme Networks Summit X460-G2 Series-Switch-Managed-48 x 10/100/1000+4 x SFP+ $4,365.90 $8,731.80
2 ExtremeWorks Advanced Hardware Replacement-NBD-5 Year $1,822.50 53,645.00
2 Fan Module-Fan Unit(front-to-back) 5157.27 5334.54
4 Extreme Networks-Power Supply-Hot-Plug/Redundant(Plug-in Module)-AC 85-264 V- $280.67 $1,122.68
300 Watt
2 Ethernet 10GBase-CR Cable-SFP+(M)to SFP+(M)-3.3ft $68.04 $136.08
2 Advanced Core-Upgrade License-1 Switch $1,131.17 $2,262.34 •
SubTotal: $95,807.59
Shipping: $0.00
Sales Tax: $0.00
Total: $95,807.59
Note:All pricing is at NYS pricing where applicable
Azure Proposal for Town of Queensbury Page 8 of 12
Azure Monthly Hosting Cost
rstimated Gast ToQEstlmated
Service type Description Microsoft List Price
Cost per
NYS Ptidng
Virtual Machines :1D2v2(2vCPU(s),7GBRAM)x730 Hours;Windows-(OS On ly);Pay asyougo;'
1 managed OS disks-530 $220.54 $214.70
Virtual Machines 1 D52 v2(2 vCPU(s),7 GB RAM)x 730 Ha urs;Windows-(OSOnly);Payasyou
.go;1managed OSdisks-P15 $214.141 S208.47
Virtual Machines ;1 D4sv3(4 vCPU(s),16 GB RAM)x730 Hours;Windows-(OSOnly);Payasyou
-- go2 managed OS disks-P10 $343.90 $334.79
IP Addresses 5 Static IP Addresses
---- - - $9.13. $8.88
--------------------- ---- ----- -------
Backup 12instance(s)x512,GR5 $534.91' $520.74
Site Recovery •0 Customer instances,3 Azure instances $75.00 $73.01
Storage 'Block Blob Storage,General PurpaseV2,LR5 Redundancy,Hot Access Tier,
1000 GBCapacity,100,000 Write operations,100,000 List and Create
Container Operations,100,000 Read operations,1 Other operations.1,000 GB ,
- Data Retrieval,1,000 GB Data Write $19.44 $18.92
SQL Database 'Single Database,Standard tier,53 level,100 DTUs,1024 GBstarage per DB $147.18 $143.28
SQL Database Single Database,Standard tier,53 level,100 DTUs,1024 GB storage per DB $147.18 $143.28
SQL Database Single Database,Standard tier,S3 level,100 DTUs,1024 GBstorage perDB $147.18 $143.28
SQL Database Single Database,Basic tier,B level,5 DTUs,2 GBski rage per DB $4.90 $4.77
Virtual Machines ,1 D4sv3(4 vCPU(s),16 GB RAM)x730 Hours;Windows-(05 Only);Pay as you
go;1 managed OSdisks-P15 $342.62! $333.54
Virtual Machines 1 D3 v2(4 vCPU(s)„14 GB RAM)x730 Hours;Linux-Ubuntu;Pay as you go;1
managed OSdisks-54 $168.71 $164.24
Virtual Machines 1 D1 v2(1 vCPU(s),3.5 GB RAM)x730 Hours;Windows-(OSOnly);Pay asyau
go;1 managed OS disks-510 $95.68, $93.14
Virtual Machines 1 01 v2(1 vCPU(s),3.5 GB RAM)x730 Hours;Windows-(OS OnIy);Payasyou
'go;1 managed OS disks-510 $95.68 i $93.14
Virtual Machines 1 D52 v2(2 vCPU(s),7 GB RAM)x730 Hours;Windows-(OSOnly);Payasyou
go;3 managed OS disks-520 $244.86 $238.37
Virtual Machines 1052 v2(2 vCPU(s),7 GB RAM)x730 Hours;Windows-(OSOnly);Pay as you
go;1 managed 05disks-P10 $197.50 $192.27
Virtual Machines 1 D2sv3(2 vCPU(s),8 GB RAM)x730 Hours;Windows-(OSOnly);Payasyou
'go;1 managed OS disks-P15 $188.59 $183.59
Virtual Machines 1052 v2(2 vCPU(s),7 GB RAM)x 730 Hours;Windows-(OS Only);Payasyou
go;1 managed OSdiaks-P15 $214.14 $208.47
Virtual Machines 1 DS3 v2(4 vCPU(s),14 GB RAM)x 730 Hours;Windows-SQL Server;Pay as ,
you go;1managed OSdisks-P20 $716.99 $697.99
Support Support $0.00 $0.00
MonthiyTotal $4,128.25 $4,018.85
Estimated Monthly Data Transfer Charges $533.83 $533.83
- _ AnnUal Total $55,944.93'; $54,632.16
Professional Services
Completion of all profession services as defined in the scope of work and project plan included.
Cost: $35,000.00
Note:Phase 1-4 will bill broken into 4 equal milestone billing amounts of$8.750.00
Azure Proposal for Town of Queensbury Page 9 of 12
Principles of Engagement
Engagement Expectations
Customer will:
• Appoint a Project Liaison who will be available for discussion and interaction with the Project Team.This individual
will be responsible for coordinating any requests for assistance,facilitating decisions,have the appropriate
administrative access to all systems,and authority for this responsibility.
• Actively participate in this engagement, and individuals with relevant domain,business,and/or technical expertise
will be available as required.These participants are the acknowledged spokespersons for the areas they represent,
and the project team requires regular and timely access to them
• Complete prerequisites identified in the Project Kick-off,or request and authorize StoredTech to assist and perform
the work to be covered under additional time&material costs.
• The Project Liaison will handle internal communications with divisions and users in regards to scheduling downtime
and how the project will affect them.
• Provide free and clear access to the facilities as pertaining to this project including appropriate building and
information systems access,phone,Internet and remote access.
• Be responsible for providing space and environmental conditions(AC)and network cables unless otherwise specified
in this Statement of Work.
• Sign-off on Project Acceptance upon project completion,only by Project Liaison or authorized signer.
• Optionally may provide a confidentiality agreement to be signed by StoredTech,which should be done on or before
the project kick off.
StoredTech will:
• Respond to issues directly related to this project within 24 hours to assess,determine severity,and provide direction
for remediation.Critical,production impacting,issues will be assessed in 4 hours.Additionally,STOREDTECH will
work with the vendor's customer support for products provided by STOREDTECH as part of this project.
• Immediately notify Customer of any situation that impacts timeframe or cost.Any additional efforts must be
documented,re-planned and approved by Customer through our change control process.
• Treat all documentation and data supplied by Customer as confidential,and if information is required to be
transferred off the Customer's premises said transfer will be performed in a secure manner and all such transferred
data will be completely and securely destroyed from any non-Customer equipment when it is no longer required,or
upon completion of the project,whichever occurs first.
• Be responsible to complete all services specified in the Statement of Work in a reasonable and timely fashion.Work
will be performed both on and off-site.
• Not be responsible for troubleshooting issues with pre-existing systems.
• Not be responsible for costs and delays caused by inadequate site preparations,improper systems configuration of
pre-existing systems,scheduling conflicts with other contractors or any significant changes to the Statement of Work
and will charge as out-of-scope according to Payment Terms.
• Not be responsible for delays in product shipment due to shortage of manufacturer stock.
• Provide contact and escalation information or the project team and executive management.
Azure Proposal for Town of Queensbury Page 10 of 12
Standard Assumptions
• STOREDTECH will need free and clear access to the facilities as pertaining to this project.
• STOREDTECH's standard work hours are 8am to 5pm,Monday through Friday. Overtime rates are 1.5x,with holidays at 2x.Travel is
billed portal-to-client site plus lodging if needed.(unless negotiated differently in the Payment Terms)STOREDTECH will be provided a
work schedule that does not interfere with the client or delay our completion.
• This project plan is an estimate of the number of man-hours and task(s)needed based on the information you have provided. Project
Manager will schedule weekly status meetings and Lead Engineer periodically will inform you of project status during implementation.
Any changes in time and/or tasks will be documented with a change control form and submitted for your approval by Project Liaison.
• The supplied electrical power and space provided is sufficient to support and run the equipment including,but not limited to,system,
monitor,printer,hub or switch. The location will be clean and sturdy and include the necessary ventilation and temperature control as
stated by the equipment manufacturer (typical 65° F to 80° F). All customer-supplied equipment shall be in good working order.
STOREDTECH will repair or replace customer-supplied equipment and/or supply additional cables,hubs etc if needed at an added cost.
The client will provide user account and password information and Internet Protocol(IP)schema meets industry standard compliance.
• Any services such as LAN/WAN/phone connectivity etc.contracted by the client are the responsibility of the client. Any work to repair,
re-provision,re-certify or problem resolution is chargeable.
• STOREDTECH will pass through any and all manufacturer warranties for products supplied by STOREDTECH.STOREDTECH will obtain and
install service packs,support packs,updates,upgrades,revisions,version upgrades,and flashes as recommended or required by various
hardware and software manufacturers during the initial installation of purchased components.STOREDTECH will apply these updates
adhering to the strict instructions of the manufacturer. STOREDTECH makes no claim these updates as delivered from manufacturers
will be free of issues or defects.STOREDTECH makes no expressed or implied warranty other than that provided by the manufacturer.
• Most software and some hardware have recurring maintenance and support costs. Failure to renew maintenance and/or support
agreements can result in lack of coverage, or reduced functionality. STOREDTECH will assume the responsibility of tracking and
communicating information to the client.It is the responsibility of the client,not STOREDTECH,to renew these agreements.
• The determination of data that needs to be backed up is a shared responsibility between the client and STOREDTECH.The client is
responsible for securing the back-up and STOREDTECH will be responsible for managing and monitoring the back-up process.
• All of the software is owned and legally licensed by the customer.STOREDTECH strictly adheres to all local and federal laws governing
the copyright of software.
• Customer&STOREDTECH agrees that for the duration of this Agreement and for a period of one(1)year after project completion,
neither Customer,nor STOREDTECH,nor an affiliate shall directly or indirectly solicit for employment or performance of computer
services,or hire or contract with,any STOREDTECH employee,or Customer employee,or subcontractor,employed at the time of
termination.If Customer,STOREDTECH,or Affiliate hires or contracts with any STOREDTECH employee,Customer employee,or
subcontractor,they agree to pay the affected party an amount equal to all compensation,including salary,wages,bonuses,
commissions,and employee benefits for a six(6)month period
Azure Proposal for Town of Queensbury Page 11 of 12
Proposal Acceptance
Payment Terms
Terms of Sale: -Hardware and Software purchases due upon deliver
-Microsoft Azure charges due upon receipt
-Milestone billing for Professional Services as detailed in the proposal due upon receipt
*Customer is responsible for any applicable Sales Tax and Shipping&Handling
*Acceptable payment methods:Bank Check,Corporate Check,Online payment,Town Check
*Product returns will be requested within 15 days of receipt
*Open software is not returnable unless defective
*Special or Customized Orders are not returnable
Signature Block
To order the product&services for this project in accordance with the provisions and charges, as set forth above,
please return two signed copies of this letter. Upon receipt by STOREDTECH, a counter-signed copy of this letter
will be returned to your attention.STOREDTECH will then be prepared to start delivering the service on a mutually
acceptable date.
We look forward to working with you. Please contact us if you have any questions regarding the contents of this
proposal. For specific questions,on the services proposed, please contact:
Town of Queensbury Stored Technology Solutions Inc.
Company
Signature Signature
Print Name Print Name
Title Title
Date Date
Azure Proposal for Town of Queensbury Page 12 of 12