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3.4 3.4 2018 ORGANIZATIONALCouncil for Prevention Inc.(Warren Cty Youth Bureau)—4-2-18 RESOLUTION AUTHORIZING CONTRACT WITH COUNCIL FOR PREVENTION, INC. FOR PROVISION OF THE WARREN COUNTY YOUTH COURT PROGRAM RESOLUTION NO.: ,2018 INTRODUCED BY: WHO MOVED ITS ADOPTION SECONDED BY: WHEREAS, the Town of Queensbury wishes to contract with the Council for Prevention, Inc., for the provision, development and enhancement of the Warren County Youth Court Program for the year 2018, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between the Town and the Council for Prevention, Inc., for the year 2018 with funding for the Agreement not exceeding the sum of $6,000 in the form substantially presented at this meeting and authorizes and directs the Town Supervisor to execute the Agreement with funding for the Agreement to be paid for from the appropriate Town account. Duly adopted this 2nd day of April, 2018,by the following vote: AYES NOES ABSENT: 2018 AGREEMENTS\Council for Prevention Inc-Warren County Youth Court AGREEMENT BETWEEN THE TOWN OF QUEENSBURY AND COUNCIL FOR PREVENTION, INC. (FOR PROVISION OF WARREN COUNTY YOUTH COURT PROGRAM) THIS AGREEMENT, made as of the 1St day of January, 2018 by and between the Town of Queensbury, Warren County, New York, (hereinafter referred to as the "TOWN") and The Council for Prevention, Inc., a 501(c)3 non-profit community agency organized and existing under the laws of the State of New York, with its principal place of business located at 10 LaCrosse Street, Hudson Falls, New York 12839, (hereinafter referred to as the "CONTRACTOR") in the manner following: IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: 1. Contractor agrees to furnish community services to the Town and its residents for the 2018 calendar year, which is also the Town's fiscal year, in consideration of the sum set forth below. The services to be provided by the Contractor are: Provision of Warren County Youth Court Program. Town financial support will supplement funding of the Youth Court which is funded through State grants — Council for Prevention, Inc.; County funds managed through the Warren County Youth Bureau. See attached Exhibit A. 2. The Town agrees to pay Contractor the sum of$6,000 in full consideration for the services previously set forth. The Town shall pay the Contractor 1112th of such amount each month, upon Contractor's submission of a monthly Town Voucher (see Exhibit B to this Agreement) and copies of the Youth Court's monthly expenses. 3. The Contractor additionally agrees to furnish to the Town throughout the term of this Agreement all financial and program information reasonably requested which is related to the services provided. 4. It is understood and agreed that the relationship of the Contractor to the Town shall be that of independent contractor. The independent contractor agrees that it will hold itself in accordance with such status and that it will neither present itself nor claim to be an officer or employee of the Town. 5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and all claims arising out of the performance of this Agreement which are made against the Contractor. 6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or obligations of this Agreement to any other person, company, or organization without the previous written consent of the Town. 7. This Agreement may be terminated by either party upon thirty(30) days notice in writing to the other party. The Contractor further agrees that in the event of cancellation of this Agreement by either party, it will make a full and final accounting of all Town funds received under this Agreement within thirty (30) days after notification of cancellation has been issued. 8. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement expires on December 31,2018. 9. It is agreed by the parties that this Agreement constitutes the full and complete agreement by the parties and that it may not be changed orally. 2 IN WITNESS WHEREOF, the parties have signed this Agreement to be effective on the day and year first above written. TOWN OF QUEENSBURY COUNCIL FOR PREVENTION,INC. BY: BY: JOHN F. STROUGH KATHERINE CHAMBERS TOWN SUPERVISOR DIRECTOR OF RESTORATIVE PRACTICES DATE: DATE: MAILING ADDRESS: MAILING ADDRESS: 742 BAY ROAD 10 LACROSSE STREET QUEENSBURY, NEW YORK 12804 HUDSON FALLS, NEW YORK 12839 3 EXHIBIT A Town of Queensbury/Youth Court YDDP Narrative 2018 A. Identification 1. County- Warren County,NY 2. Program Code- 055210105001 3. Sponsoring Agency- Town of Queensbury 4. Program Name- Youth Court B. Target Population Characteristics: We will serve a total of 100 unduplicated youth. 25 will be first-time offenders between the ages of 10 and 18 years who have committed a crime within Warren County. The remaining 75 individuals will be youth volunteers who serve as the judge, attorneys, bailiff,jury foreperson and jury members. Approximately 50% will be male and 50% will be female. Youth will represent the population of the region with 98% Caucasian and 1% Black or Hispanic and 1% other. Approximately 15% will be at or below poverty level. Approximately 1/3 of participants will be youth from Queensbury involved as offenders,jurors and court members. Referrals for Youth Court come fiom town courts (50%) and the Probation Department (50%). Most crimes are misdemeanors or violations, however low grade felonies will be considered for youth who meet the other criteria of participation. Each referral is at high risk for alcohol and drug involvement as well as to re-offend. C. Program Description 1. Service Methods The Warren County Youth Court is a community-based sanction for first time offenders that combines accountability with positive youth development. Youth Court accepts youthful and juvenile offenders between the ages of 10-18 that have been charged with a violation or misdemeanor within the physical boundary of Warren County. The Youth Court Director sets up an initial intake evaluation with the offender and parent/guardian at the Council for Prevention or the Warren County Probation Department to assess the risk level of the offender and to determine the degree in which the individual is involved in illegal substances. Then next step for the offender is to appear at the Youth Court proceeding where he/she will be judged by a court of their peers. Youth Court is held on Thursday evening from 6:00 PM to 8:00 PM at the Warren County Municipal Center. On the 4th Thursday of the month, court is held at the Warrensburg Town Court. Youth that reside within or attend school in Warren County are eligible to volunteer in the Youth Court's law related education program and serve as the court members 4 and jurors. Of the 100 Youth served (unduplicated), all will receive alcohol and drug prevention education. The youth volunteers are provided this education at the member training. All offenders are sentenced to a one time two-hour or a two time four-hour mandatory drug and alcohol prevention education class provided by the Council for Prevention, Inc. Offenders are also sentenced to a mandatory minimum of 15 hours of community service at a worksite or event in a Warren County community, plus 2 jury duties which includes a 1 V2 hour law related education prior to jury participation. Additional sentences may include a decision making class, peer pressure class, theft class, traffic safety class, conflict resolution, anger management class, educational essays or a letter of apology—this programming is structured under the framework of Restorative Justice Practices and falls within the perimeters of an Evidence Based designation. 90% will complete their Youth Court program; reasons for non completion will be defined as: non-compliance or later discovered ineligibility and/or youth will be referred for alcohol and drug evaluations due to identified problems. Product Steps Milestones (Agency Actions) (Participant Actions) 1. Director recruits youth volunteers & sets up Youth Court member training. 1. Youth volunteers complete member training. 2. Director accepts referrals. 2. Court/Probation makes referral. 3. Information given to parent. 3. YC staff sets intake appointment. 4. Screening Conducted with family. 4. Parent and youth accept YC at intake. 5. Case reviewed and Court Scheduled. 5. Members conduct Youth Court. 6. Parent and Youth attend YC. 6. Substance Abuse classes scheduled 7. All YC members complete AOD class. monthly and at members' training. 7. Community service and classes set up. 8. Youth completes all requirements. 8. Closing letters mailed to referral source. 9. Cases are closed. 2. Youth Court volunteer members are recruited through presentations by the Youth Court staff in Warren County schools (at least 2 days of time dedicated to classes in Queensbury High School), though word of mouth by other students, and through other local youth groups. Youth Court members receive a wealth of information about the criminal justice system through a twenty hour training and then the practice they receive. Several local law enforcement, attorneys, and criminal justice professional provide the very relevant training over two Saturdays at a local courthouse. The members learn the impact of not only their actions but also the actions 5 of the defendants on other people and the community. The restorative justice model used for Youth Court is explained and emphasized in training and throughout their participation, so the youth can see how community can help the individual heal while completing their sentence. The Youth Court volunteer experience also provides them with an excellent opportunity for public speaking that improves communication particularly in conflict, as well as alcohol and drug specific education that is useful for themselves and the defendants. 3. The youth volunteers are the backbone of this program. Every Youth Court proceeding concludes with a debriefing session between the court members and YC staff and the jury and YC staff. This provides the opportunity to give praise or constructive criticism to the court members and jurors and for the volunteers to ask any questions. The youth volunteers can also give their opinions privately to the Youth Court Director/Coordinator about a particular matter. D. Personnel/Volunteers Amanda West, CPP, has been with the Council for Prevention, Inc., since January of 2007, he has been the Executive Director of the Council since January of 2018. Mrs. West has her Bachelor's degree in Social Work and has over 15 years experience in a variety of agencies and settings working with youth. She has worked with folks that have developmental disabilities, senior citizens, at risk youth, primary prevention programming, and community building. Mrs. West will provide administrative support for Youth Court. Katherine Chambers is the Youth Court Program Director and has been in charge of the program since May of 2006. Katherine comes to this position after receiving her Bachelor's degree in Psychology and working on her Master's Degree in Psychology and Law. Katherine is well aware of the local issues as a lifetime resident of Warren County. Katherine is responsible for the daily implementation of the Youth Court program as well as additional restorative practice implementation in schools throughout Warren County and the Queensbury School District. E. Outcomes Youthful offenders who complete the Youth Court program have several advantages over those who do not complete or elect not to attend. The YC participant will have no criminal record, will not have to pay legal fees or court fees, and will be given an opportunity to positively participate in their court process as well those of other defendants. All youth selecting this diversion program are sentenced in a court run entirely by their peers. In addition, serving on another person's jury is a requirement for completion of the Youth Court program. Over 85% of youth starting Youth Court complete the program and have a restorative experience rather than too lenient a sentence from a court system overworked, or too harsh a sentence by being exposed to adult attorneys and adult criminals. Offenders have the opportunity to learn about the impact of their crime on their victims as 6 well as on the community. They benefit from peer reaction to their crime and are given an opportunity to make amends. Through the program, participants learn about the criminal justice system, how to resolve conflict, as well as how their actions affect others. Youth Court will also serve youths as volunteers. Volunteers are students aged 12 to 18 in the seventh through twelfth grades who volunteer to serve as "members" or "jurors". Members are youth in ninth through twelfth grades who serve in the capacity of judge, bailiff, attorneys, and jury foreperson, and must attend sixteen hours of training to fill these roles. Jurors receive three hours of training. All members and jurors receive supplemental training throughout the year. Females slightly outnumber males, with 52% to 48% respectively. This population reflects the racial mix of the area as mentioned above, however, few if any youth court members would fall within poverty levels. Interestingly only about half of the volunteers have an interest in pursuing a career within the criminal justice system, the other half attend to gain the Youth Court experience. • Of the 100 youth served by the Youth Court program, 100% will attend an alcohol and drug prevention education presentation, as measured by documentation of presentations for the year. • Of the 100 youth served by the Youth Court program, 100% will complete at least 10 hours of community service, as measured by documentation entered into the database file (JAT Trax). • Of the offending youth served by the Youth Court program, 80% will successfully complete all of the requirements, as measured by documentation entered into the database file (JAT Trax). • Of the offending youth served by the Youth Court program, 100% will participate in positive peer interaction as they serve as jurors of a Youth Court proceeding, as measured by documentation entered into the state database file (JAT Trax). • Of the youth volunteers served by the Youth Court program, 60% will achieve one of the following: a. improve public speaking skills; b. work cooperatively to gain a better understanding of the criminal justice system; c. mentor a younger volunteer and share experiences and knowledge of the program; as measured by the individual case reports and volunteer evaluations. Reviewed weekly by staff and annually by the Director/Coordinator. 7 The Youth Court will complete over 2,000 hours of community service for organizations and communities in Warren County. The Town of Queensbury will receive 25% of service at several locations. The youth provide service for adopt-a-highway, local municipalities, area festivals and not-for-profit and community organizations. F. Evaluation Methods The Youth Court will evaluate the statistical objectives by using the JAT Trax computer program. JAT Trax is a database program that the Youth Court uses to manage its cases. Every offender is entered into the program and their sentence maintained and updated weekly. The program allows the Youth Court to produce reports on several different areas of interest. Reports are produced quarterly and annually and distributed to the Warren County Youth Bureau, the NYS Division of Criminal Justice Services and the Youth Court Advisory Board. The Warren County Probation Department, the Warren County Sheriff's Department and the Glens Falls Police Department will be assisting the Youth Court in gathering statistics on recidivism. Recidivism numbers will allow the program to evaluate its effectiveness. The Youth Court is establishing a baseline this year and will compare their numbers year to year. G. Monitoring Methods 1. The Youth Court program is administered by and housed within the Council for Prevention of Alcohol and Substance Abuse. The Director of Restorative Practices is responsible for overall supervision of the Youth Court programming and staff. The Youth Court is advised by a board comprised of individuals drawn from various departments of Warren County. These include law enforcement, social service groups, elected officials, educators and business people, among others. The Advisory Board is responsible for, among other things, advising on day-to-day operations of the Youth Court. The Board of Directors of the Council for Prevention establishes the rules by which the Youth Court operates, can assist in obtaining funding, and generally oversees the functioning of Youth Court. 2. The Youth Court Director/Coordinator must meet for bi-weekly supervision meetings with assistant/staff and will meet with the Executive Director on a monthly basis for administrative support and program review. The Youth Court Advisory Board meets quarterly. 3. The program must complete annual reports that are submitted to the executive director of the Council for Prevention, the Warren County Youth Bureau and the Town of Queensbury H. Board of Directors—N/A 8 BILLING VOUCHER Submitted to: TOWN OF QUEENSBURY 742 BAY ROAD QUEENSBURY,NY 12804 Phone:518-761-8201 Fax:518-745-4445 NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only) Town Board EXHIBITS PO NO. IF/IP ACCOUNT CODE S DISTRIBUTION Department VENDOR NO. Cr- 1 Council for Prevention, Inc. A 10 LaCrosse Street M A Hudson Falls, New York 12839 TL J OUR CUSTOMER ACCOUNT NO. TOTAL $ 0,00 This form is to be used by: $Vendors not furnishing their own pre-printed invoice form. $Department Managers to approve vendor invoices for payment. DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE TOTAL AMOUNT DUE $000 CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the Town,including all information and documents required by a Contract where applicable;that no portion has been previously paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due. Date: Signature: Title: DEPARTMENT APPROVAL Comptroller's Office Use This Voucher represents an authorized purchase that complies with the Received Town's purchasing policies and procedures. Prices are in accordance Checked with pre-authorized Purchase Orders or Contracts,where applicable. The Returned services and/or materials,including all required information and documents, Reason have been furnished to the Town of Queensbury,and the amount approved is due for payment. Entered Date: Mar 27, 2018 Authorized Due Date Official Comptroller TOWN OF QUEENSBURY comptrollenciprolbilling voucher.wb3 Mar 2002