3.11 3.11
FINANCIAL\2018\Capital Project Fund—Increase for Park Projects&Withdrawal From Reserves#61 and#64—4-16-18
RESOLUTION AUTHORIZING CAPITAL PARK IMPROVEMENT
PROJECTS, INCREASES IN PARK IMPROVEMENT PROJECTS AND
WITHDRAWALS FROM CAPITAL RESERVE NOS. 61 AND 64
RESOLUTION NO.: ,2018
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board previously established Capital Reserve Funds
known as the Recreation Reserve No. 61 (Reserve No. 61) and Capital Reserve No. 64 (Reserve No.
64)for future capital projects, and
WHEREAS, by Memoranda to the Town Board dated March 8ffi and April 11', 2018, the
Town's Recreation Commission requested funding approval for proposed specific capital
improvements and certain maintenance projects at several of the Town Parks (Projects), and
WHEREAS, the Town Board wishes to authorize such Projects and the withdrawal and
expenditure of moneys from Reserve Nos. 61 and 64 in the total estimated amount of$502,500 as
follows:
Park Location Capital Project Cost Est.
Pro'ect No. Funding Source
Gurney Lane Rec Area 157 $146,000 Reserve No. 64
138 $14,000-Transfer From Cap. Project
No. 190
Jenkinsville Park $270,000 $2,500—Transfer From Cap. Proj.
No. 169
$15,000—Reserve No. 61
$238,500—Reserve No. 64
Hovey Pond Park 146 $ 98,000 Reserve No. 64
Hudson River Park 107 $ 5,000 Reserve No. 61
TOTAL PROJECT $519,000
ESTIMATES
and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve Nos 61 and 64 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby finds that the withdrawal and
expenditure for the specific capital improvements and certain maintenance projects (Projects) as
delineated in the preambles of this Resolution are expenditures for specific capital projects and certain
maintenance projects for which the Reserve Accounts were established and therefore authorizes and
expenditures in the total estimated amount of$502,500 ($20,000 from Reserve No. 61 and $482,500
from Reserve No. 64), as follows:
Park Location Capital Project Cost Est.
Project No. Fundin Source
Gurney Lane Rec Area 157 $146,000 Reserve No. 64
138 $14,000-Transfer From Cap. Project
No. 190
Jenkinsville Park $270,000 $2,500—Transfer From Cap. Proj.
No. 169
$15,000—Reserve No. 61
$238,500—Reserve No. 64
Hovey Pond Park 146 $ 98,000 Reserve No. 64
Hudson River Park 107 $ 5,000 Reserve No. 61
TOTAL PROJECT $519,000
ESTIMATES
as set forth in the March 8ffi and April l lt'', 2018 Memoranda presented at this meeting, and
2
BE IT FURTHER,
RESOLVED, that to provide additional Project funding, transfers in the amount of$16,500
from current Capital Projects,with unused account balances, shall be added as follows:
1. $14,000 transfer from Capital Project Account No. 190; and
2. $2,500 transfer from Capital Project Account No. 169, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes:
1. a transfer from Reserve No.: 61 in the amount of$20,000;
2. a transfer from Reserve No.: 64 in the amount of$482,500; and
3. a transfer from Capital Project Accounts Nos. 190 and 169 in the total amount of
$16,500 as specified above;
to fund such Projects, such respective fund amounts to be placed into the respective Park
Improvement Project Funds, reopening them as may be necessary, and the Town Board further directs
that in the event there are funds remaining in such Funds after completion of the Project(s) or in the
event that the Project(s) are not undertaken, the moneys in such Funds shall be returned to the
Reserve(s), and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Board Officer
to increase appropriations and estimated revenues, amend the Budget and take all actions as may
be necessary to fund such Projects as authorized, and
BE IT FURTHER,
3
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, Parks
&Recreation Director and/or Town Budget Officer to take all actions necessary to effectuate the terms
of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 16ffi day of April, 2018 by the following vote:
AYES
NOES
ABSENT
4
..i ry
PARKS & RECREATION
742 Bay Road,Queensbury NY 12804-9725 I T:(518)761-8216 l F:(518)798-3194 I http://recreation.queensbury.net
TO: Queensbury Town Board
FROM: Queensbury Recreation Commission
DATE: April 11, 2018
RE: FUNDING UPDATE - 2018 Recreation Commission Capital Projects
As requested by Councilman Ferrone, each open capital project account was reviewed for
possible balance transfers in order to assist in the 2018 funding request. After a review, it
was determined that $16,500 could be transferred from open project accounts ($14,000
from Freedom Park and $2,500 from West End Park) to the Jenkinsville project account,
thereby reducing that funding request accordingly.
Below, please find an updated breakdown of the Recreation Commission's 2018 Capital
Project Funding Request.
2018 CAPITAL PROJECTS
Total Project
Park Location/Ward Cost Est. Potential Funding Source
Gurney Lane Rec. Area—Ward #1 $146,000 Capital Reserve Fund#64
Transfer Project#190-$14,000
Jenkinsville Park—Ward#1 $270,000 Transfer Project#169-$2,500
Cap. Res. Fund#61-$15,000
Cap. Res. Fund#64-$238,500
Hovey Pond Park—Ward #2 $98,000 Capital Reserve Fund#64
Hudson River Park—Ward #4 $5,000 Capital Reserve Fund#61
TOTAL PROJECT ESTIMATES $519,000
FUNDING FROM BALANCE TRANSFERS $16,500
FUNDING FROM CAPITAL RESERVE#64 $482,500
FUNDING FROM REC. RESERVE#61 $20,000
Queensbury
Recreation Commission
iqr
2018 Park Projects
Capital Expenditure Request
en: Jr r
PARKS & RECREATION
742 Bay Road,Queensbury NY 12804-9725 l T:(518)761-8216 i F:(518)798-3194 I http://recreation.queensbury.net
TO: Queensbury Town Board
FROM: Queensbury Recreation Commission
DATE: March 8, 2018
RE: 2018 Recreation Commission Capital Projects
The Queensbury Recreation Commission has reviewed and approved the following capital
improvement projects for 2018 and is seeking funding approval from the Queensbury Town
Board. Funding for the projects listed below would be requested from both the Recreation
Reserve Fund (#61) and the Town's Capital Reserve Fund (#64).
We look forward to discussing these potential capital projects at an upcoming Town Board
workshop meeting. In the meantime, if you have any questions or need additional
information, please do not hesitate to contact Director Lovering at you convenience.
Additional project information has been attached regarding each of the following Recreation
Commission projects:
2018 CAPITAL PROJECTS
Total Project
Park Location/Ward Cost Est. Potential Funding Source
Gurney Lane Rec. Area—Ward #1 $146,000 Capital Reserve Fund #64
Jenkinsville Park—Ward#1 $270,000 Capital Reserve Fund #64
Hovey Pond Park—Ward#2 $98,000 Capital Reserve Fund #64
Hudson River Park—Ward #4 $5,000 Capital Reserve Fund #64
TOTAL PROJECT ESTIMATES $519,000
FUNDING FROM CAPITAL RESERVE#64 $499,000
FUNDING FROM REC. RESERVE#61 $20,000 (current balance=$42,000)
G ue ns ui' y
PARKS & RECREATION
inwr
742 Bay Road,Queensbury NY 12804-9725 I T:(518)761-8216 I F:(518)798-3194 I http://recreation.queensbury.net
PROJECT EVALUATION PROCESS
The parks and recreation staff and the Recreation Commission continue, on a yearly basis,
to evaluate the needs prior to selecting the potential park improvement projects. Each
park's individual needs were assessed based upon a set of criteria which included the
following:
• #1 — SAFETY/MAINTENANCE: Projects meeting this criteria were identified
due to a safety concern or was part of routine maintenance in order to avoid
a more costly expense in the future.
• #2— IMPROVED/ADDED AMENITY: Projects selected under this criteria were
identified for improvement of an existing aspect of the park or to add as a new
amenity to offer park users, based on feedback received or new trends.
• #3 — AESTHETICS/FUNCTIONALITY: Projects matching this criteria were
recognized in order to improve the current appearance or to give better over-
all function.
Once each park's projects were identified, they were ranked in order of importance and
were either added to the 2018 project list (attached) or were set aside for future projects.
PROJECT TOTALS
Eighteen improvement items were identified for 2018 in four of the Town's eleven park
locations.
❖ 2018 TOTALS BY WARD
o Ward 1: $416,000—2 park project plans (12 improvement items)
o Ward 2: $98,000— 1park project (5 improvement items)
o Ward 4: $5,000— 1 park project (1 improvement item)
❖ 2018 CRITERIA TOTALS (#1 -#3, as described above)
o Safety/Maintenance: $352,500—2 park locations (6 improvement items)
o Improved/Added Amenity: $161,500—2 park locations (11 improvement items)
o Aesthetics/Functionality: $5,000— 1 park location (1 improvement item)
Oueensbury
---- 1111111.r
PARKS & RECREATION
742 Bay Road,Queensbury NY 12804-9725 I T:(518)761-8216 I F:(518)798-3194 I http://recreation.queensbury.net
RECREATION COMMISSION - 2018 CAPITAL PROJECT PLAN
PARK: Gurney Lane Recreation Area-(Gurney La., Ward 1)
PROJECT SCOPE: All planned work include projects that meet certain project criteria (outlined below).
(1) safety/maintenance, (2) improved/added amenity and (3) aesthetics/functionality.
• Replace broken filter grids and other equipment for pool operations (1)
• Interior pool surfaces sandblasted and repainted (1)
• Repair drainage swale below pavilion and incorporate into a walkway (1)
• Pool house renovations to upgrade and improve year-round functionality(2)
• Misc. playground and recreation equipment improvements (2)
• Mountain bike park trail development and maintenance (2)
• Build stone retaining wall below pavilion for passive recreation activities (2)
• Add communication infrastructure-internet, wifi, fiber optics lines-First Light (2)
• Excavate hillside along roadway to pool house to repair erosion issues (2)
BUDGET ESTIMATE: $146,000
PROJECT FUNDS NEEDED: $146,000
FUNDING SOURCE: Capital Improvement Fund#64-($146,000)
PARK: Jenkinsville Park- (Jenkinsville Rd., Ward 1)
PROJECT SCOPE: All planned work include projects that meet certain project criteria (outlined below).
(1) safety/maintenance, (2) improved/added amenity and (3) aesthetics/functionality.
• Build a 1,500 sq.ft. addition to the current park maintenance bldg.-replace 100+yr.old barn (1)
• A new, prebuilt 12' x 24' storage garage for sports equipment (2)
• Replacement picnic pavilion-used for rentals (2)
BUDGET ESTIMATE: $270,000
PROJECT FUNDS NEEDED: $270,000
FUNDING SOURCE: Capital Improvement Fund#64-($270,000)
PROJECT CRITERIA: #1-Safety/Maintenance: Based on a safety concern or part of routine maintenance
#2-Improved/Added Amenity:Identified to improve an existing aspect of the park or to add a new amenity
#3-Aesthetics/Functionality: Identified in order to improve the current appearance or to give better function
Queensbury
PARKS & RECREATION
742 Bay Road,Queensbury NY 12804-9725 i T:(518)761-8216 i F:(518)798-3194 I http://recreation.queensbury.net
RECREATION COMMISSION - 2018 CAPITAL PROJECT PLAN
PARK: Hovey Pond Park—(Lafayette St., Ward 2)
PROJECT SCOPE: All planned work include projects that meet certain project criteria (outlined below).
(1) safety/maintenance, (2) improved/added amenity and (3) aesthetics/functionality.
• Continue with a water quality and invasive species management program (1)
• Resurface the walkway around the pond with new stone dust (2)
• Phase#1 of a new, barrier free, handicap accessible play area to replace Freedom Park (2)
• RFP for engineering, design and cost est. for parking and play area expansion (2)
• Design proposals to install a memorial garden for donations to Friends of Hovey Pond (2)
BUDGET ESTIMATE: $98,000
PROJECT FUNDS NEEDED: $98,000
FUNDING SOURCE: Capital Improvement Fund#64-($98,000)
PARK: Hudson River Park— (Big Boom Rd., Ward 4)
PROJECT SCOPE: All planned work include projects that meet certain project criteria (outlined below).
(1) safety/maintenance, (2) improved/added amenity and (3) aesthetics/functionality.
• Convert seldom used softball field into soccer/lacrosse/athletic field space (3)
BUDGET ESTIMATE: $5,000
PROJECT FUNDS NEEDED: $5,000
FUNDING SOURCE: Capital Improvement Fund#63-($5,000)
PROJECT CRITERIA: #1—Safety/Maintenance: Based on a safety concern or part of routine maintenance
#2—Improved/Added Amenity: Identified to improve an existing aspect of the park or to add a new amenity
#3—Aesthetics/Functionality: Identified in order to improve the current appearance or to give better function
t
- i /S• p ry 7. Ridge/Jenkinsville Park - Est. 1989
•. '- ;1&•.;` 133 Jenkinsville Rd., Queensbury
qtr-,
' lic, 1 �_. Open seasonally(April-October), during day-light hours
p; —II,• ik A $ =fit= `'i
0
8. West End Park — Est. 1984
1. Freedom Park Playground — Est. 2001 117 Luzerne Rd., Queensbury
71 Glenwood Ave., Queensbury Open seasonally(April-November), during day-light
hours
Open seasonally(April-November)during daylight tt A t.
hours t� °
-A= 414 j°; 9. Gurney Lane Recreation Area — Est. 1973
2. Glen Lake Canoe Access Est. 1985 118 Gurney Lane., Queensbury
290 Glen Lake Rd., Queensbury Open on weekends during winter(10:OOam-4:OOpm),
and everyday during summer(9:OOam-7:OOpm)
Open seasonally, during daylight hours
10. Meadowbrook Preserve — Est. 2011
3. Hovey Pond Park Est. 1993 Meadowbrook Rd., Queensbury
25 Lafayette St., Queensbury Open during day-light hours
Open daily, during day-light hours � t_A
t X .1A 11. Rush Pond Way — Est. 2014
4. Hudson Pointe Nature Preserve — Est. 2001 West Mountain Rd., Queensbury
Hudson Pointe Blvd., Queensbury Open during day-light hours
Open daily, during daylight hours
• �� IPark Key
5. Hudson River Park — Est. 1998
Big Boom Rd. from Main St., Queensbury
k Basketball courts Canoe/Kayak access
i Fishing Ice skating
Open seasonally(April-October), during day-light �.Dogs must be leashed Motorized boat access
hours
At
k A t AA• _A= i Mountain biking � Picnic tables
6. Feeder Canal Park Est 1998 Playground • Portable toilets *I Restrooms
?•.v. .Sledding Snowshoeing A Soccer fields
Richardson St., Queensbury
A Softball fields ..,s Swimming $ Tennis
Open daily, during day-light hours
Ib X , , * X Walking/hiking 1 X-Country skiing