203.2016 Large Format Scanning Services with NYSID RESOLUTION AUTHORIZING IDI CHANGE ORDER FORM RELATING
TO PROPOSAL WITH NYSID/IMAGE DATA FOR
LARGE FORMAT SCANNING SERVICES (MAP PROJECT)
RESOLUTION NO.: 203,2016
INTRODUCED BY: Mr. Brian Clements
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, by Resolution No.: 160,2016, the Queensbury Town Board authorized, in part,
the establishment of Records Restoration Capital Project Fund 4210 in the amount of$50,000 to
establish funding for expenses associated with the restoration and scanning of the Town's maps
(Project) and expenditures for such work, and
WHEREAS, such Resolution No.: 160,2016 also authorized Image Data's March 15, 2016
proposal, as further clarified by New York State Industries for the Disabled, Inc. (NYSID)'s April 15,
2016 correspondence, for Large Format Scanning Services for an estimated cost of$18,427.50, and
WHEREAS, Image Data's original proposal was to scan an estimated 6,700 maps but Image
Data has advised that the actual number of maps is approximately 12,000, which would thereby
increase the cost of the Project from the previously authorized amount due to Image Data of
$18,427.50 by an additional $14,332.50, for a new total of$32,760, as set forth in Image Data's IDI
Change Order Form dated 5/23/16 presented at this meeting, and
WHEREAS, the Town Clerk has reviewed the costs related to the proposed IDI Change
Order and has recommended that the Town Board authorize such IDI Change Order,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and approves IDI Change
Order Form dated 5/23/16 with Image Data as described in the preambles of this Resolution for the
amount of$14,332.50,bringing the total proposal amount for Image Data up to $32,760, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to adjust
the Project's appropriations and take any other needed actions as necessary, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute IDI Change Order Form substantially in the form presented at this meeting and the Town
Supervisor, Town Clerk and/or Town Budget Officer to take all action necessary to effectuate the
terms of this Resolution.
Duly adopted this 6ffi day of June, 2016,by the following vote:
AYES Mr. Clements, Mr. Irish, Mr. VanNess, Mr. Strough, Mr. Metivier
NOES None
ABSENT: None