234.2016 IDI Change Order- NYSID Image Data Scanning Services RESOLUTION AUTHORIZING IDI CHANGE ORDER RELATING TO
PROPOSAL WITH NYSID/IMAGE DATA FOR LARGE FORMAT
SCANNING SERVICES (MAP PROJECT)
RESOLUTION NO.: 234,2016
INTRODUCED BY: Mr. Doug Irish
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.William VanNess
WHEREAS, by Resolution No.: 160,2016, the Queensbury Town Board authorized, in part,
the establishment of Records Restoration Capital Project Fund 4210 in the amount of$50,000 to
establish funding for expenses associated with the restoration and scanning of the Town's maps
(Project) and expenditures for such work, and
WHEREAS, such Resolution No.: 160,2016 also authorized Image Data's March 15, 2016
proposal, as further clarified by New York State Industries for the Disabled, Inc. (NYSID)'s April 15,
2016 correspondence, for Large Format Scanning Services for an estimated cost of$18,427.50, and
WHEREAS, by Resolution No.: 203,2016 the Town Board authorized Image Data's IDI
Change Order Form dated 5/23/16 to scan an estimated 5,300 additional maps bringing the estimated
total number of maps to 12,000, at an additional cost of$14,332.50, for a new total of$32,760, and
WHEREAS, Image Data's has advised that there are approximately 3,000 additional maps,
bringing the estimated total number of maps to 15,000, which would thereby increase the cost of the
Project by an additional $8,190, for a new total of$40,950, as set forth in Image Data's IDI Change
Order Form#Queensbury2 dated 6/24/16 presented at this meeting, and
WHEREAS, the Town Clerk has reviewed the costs related to the proposed IDI Change
Order Form #Queensbury2 and has recommended that the Town Board authorize such IDI Change
Order Form#Queensbury2,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and approves IDI Change
Order Form #Queensbury2 dated 6/24/16 with Image Data as described in the preambles of this
Resolution for the amount of $8,190, bringing the total proposal amount for Image Data up to
$40,950, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to adjust
the Project's appropriations and take any other needed actions as necessary, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute IDI Change Order Form#Queensbury2 substantially in the form presented at this meeting and
the Town Supervisor, Town Clerk and/or Town Budget Officer to take all action necessary to
effectuate the terms of this Resolution.
Duly adopted this l lt''day of July, 2016,by the following vote:
AYES Mr. VanNess, Mr. Strough, Mr. Metivier, Mr. Clements, Mr. Irish
NOES None
ABSENT: None