251.2016 Establish Capital Project Fund #211 Crematory Renovations RESOLUTION AUTHORIZING ESTABLISHMENT OF CREMATORY
RENOVATIONS CAPITAL PROJECT FUND #211 AND
ENGAGEMENT OF MATTHEWS CREMATION GROUP,
MADDISON'S CONTRACTING & REPAIR AND
ROZELL INDUSTRIES, INC.
RESOLUTION NO.: 251, 2016
INTRODUCED BY: Mr. Brian Clements
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Anthony Metivier
WHEREAS, the Town of Queensbury's Cemetery Superintendent and Town Cemetery
Commission have requested that the Town Board authorize:
1. establishment of a Crematory Renovations Capital Project in the total amount of
approximately$225,000;
2. removal of the current Cremator and construction of a new Cremator and related work
at the Pineview Cemetery(Project);
3. purchase of the new Cremator from and engagement of Matthews Cremation Group
(Matthews) as a single source vendor to install the new Cremator and perform other
work related to the Project,
4. engagement of Maddison's Contracting & Repair (Maddison) to remove the old
Cremator and perform other work related to the Project, and
5. engagement of Rozell Industries, Inc. (Rozell) for crane work and other work related
to the removal of the old and installation of the new Cremator; and
WHEREAS, the total cost of such Project will cost approximately$225,000, including the cost
of:
1. Matthews' services in the amount of$144,588.44 as set forth in Matthews' proposal
dated March 15, 2016 and presented at this meeting;
2. Maddison's services in the amount of $12,500 as set forth in Maddison's proposal
dated July 22, 2016 and presented at this meeting, and
3. Rozell's services in the amount of$10,100 as set forth in Rozell's proposal dated July
20, 2016 and presented at this meeting, and
WHEREAS, Matthews has performed annual Crawford and Power Pak Cremator inspections,
is accepted by the New York State Department of Environmental Services as meeting statutory
requirements regarding inspections, and is the manufacturer of these Cremators,possessing proprietary
engineering drawings and specifications for such equipment, and for these reasons, the Town Board
wishes to declare Matthews as a sole source provider, and
WHEREAS, Maddison has the required specialized knowledge and experience for this project,
and
WHEREAS, Rozell has the required experience and machinery, and
WHEREAS, this will ensure that the Town's Cremator will continue to operate in a safe and
efficient manner while continuing to meet DEC's regulatory requirements, and
WHEREAS, the Town Board wishes to establish a Capital Project for such Project and
establish and fund the Revenue and Expense Accounts for the Capital Project in a total amount of
$225,000,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Crematory Renovations Capital Project (Project) and a Capital Project Fund
to be known as the Crematory Renovations Capital Project Fund 4211 which Fund will establish
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$225,000 in funding for expenses associated with this Project, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
Capital Project shall be by a transfer of$225,000 from Capital Reserve Fund 464 to transfer to
Crematory Renovations Capital Project Fund 4211, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to take all action necessary to establish the following accounts for such appropriations and
revenues as necessary:
• 001-9950-9030-0064 Transfer to Capital Project - $225,000
• 211-0000-55031 Interfund Revenue - $225,000
• 211-8110-2899 Capital Construction - $225,000
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2016 Town Budget, make any adjustments, budget amendments, transfers or
prepare any documentation necessary to establish such appropriations and estimated revenues,
and
BE IT FURTHER,
RESOLVED, that for the reasons detailed above, in these circumstances the Queensbury
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Town Board hereby waives any requirements under the Town of Queensbury's Purchasing Policy for
two (2)written quotes, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the purchase of the Cremator
and the engagement of Matthews Cremation Group to install such new Cremator and perform other
work related to the Project at the Pineview Cemetery for approximately $144,588.44 as set forth in
Matthews' proposal dated March 15, 2016 and presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the purchase of the Cremator
and the engagement of Maddison's Contracting & Repair to remove the old Cremator and perform
other work related to the Project at the Pineview Cemetery for approximately $12,500 as set forth in
Maddison's proposal dated July 22, 2016 and presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs the purchase of the Cremator
and the engagement of Rozell Industries, Inc. for crane work and other work related to the removal of
the old and installation of the new Cremator at the Pineview Cemetery for approximately $10,100 as
set forth in Rozell's proposal dated July 20, 2016 and presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign
the Proposals with Matthews, Maddison and Rozell and any other necessary Agreements or
documentation and the Town Supervisor, Cemetery Superintendent and/or Town Budget Officer take
any and all action necessary to effectuate all terms of this Resolution, and
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BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 251h day of July, 2016, by the following vote:
AYES Mr. Clements, Mr. Strough, Mr. Metivier
NOES None
ABSENT :Mr. Irish, Mr. VanNess
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