4.14 4.14
BIDS\AWARD Bid—Gurney Lane Pool Improvements—8-20-18
RESOLUTION ACCEPTING AND AUTHORIZING AWARD OF BID FOR
GURNEY LANE POOL REPAIR/IMPROVEMENT PROJECT
RESOLUTION NO. , 2018
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board previously established a Capital Improvement Plan
Reserve Fund 464 (Fund 464)for future Town project developments, and
WHEREAS, by Resolution No.: 124,2006 the Town Board authorized establishment of
Capital Project Fund 4157 to fund expenses associated improvements at the Gurney Lane Recreation
Area, and
WHEREAS, by Resolution No.: 161,2018, the Queensbury Town Board authorized certain
withdrawals and expenditures for specific Town Recreation Department capital improvements and
maintenance projects including $146,000 toward specific capital improvements and certain items of
equipment at the Gurney Lane Pool of which $60,000 was set aside specifically for pool recoating
(Project), and
WHEREAS, by Resolution No.: 200,2018, the Queensbury Town Board authorized and
directed the Town's Purchasing Agent to publish an advertisement for bids in the official newspaper for
the Project, as set forth in bid specifications prepared by the Town's Director of Parks and Recreation,
The Chazen Companies (Chazen) and/or Town Purchasing Agent, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bid to the lowest responsible bidder meeting New York State statutory requirements and the
requirements set forth in the Town's bid documents and specifications, and
WHEREAS, the Town's Purchasing Agent published such an advertisement for bids and on
Thursday, August 81h, 2018, the Purchasing Agent duly received and opened all bids, and
WHEREAS, the Purchasing Agent, Recreation Commission, Parks and Recreation
Director and Chazen have recommended that the Town Board authorize the bid award to the
lowest responsible bidder, Patterson-Stevens, for a total bid amount not to exceed $173,700, and
WHEREAS, the Parks and Recreation Director has advised the Town Board that there are
times when Change Orders may become necessary for such Project and has requested that the
Town Board also authorize him to approve and sign certain Change Orders up to a five-percent
(5%) contingency or up to a total amount not exceeding $8,675, for Change Orders that he deems
necessary or appropriate, provided that the Director first confer and receive authorization from
the Recreation Commission, and
WHEREAS, the Town Board wishes to authorize the withdrawal and expenditure of
additional moneys in the amount of$122,385 from Fund 464 for the Project, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Fund 464 subject to permissive referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby finds that the withdrawal and
expenditure for the Gurney Lane Pool Repair/Improvement Project (Project) as set forth in the
preambles of this Resolution is an expenditure for a specific capital project for which the Capital
Improvement Plan Reserve Fund 464 (Fund 464)was established, and
BE IT FURTHER,
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RESOLVED, that the Town Board hereby authorizes and directs such Project as described
in the preambles of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby accepts and awards the bid for the Project from
the lowest responsible bidder, Patterson-Stevens for a total bid amount not to exceed $173,700,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Agreement between the Town and Patterson-Steves and/or any other
documents related to the bid award in form acceptable to the Town Supervisor, Parks and
Recreation Director, Town Budget Officer and/or Town Counsel, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Town Parks and Recreation
Director to approve and sign Change Orders pertaining to the Project up to a five-percent (5%)
contingency or in the total amount not exceeding $8,675 that he deems necessary or appropriate,
provided that the Director first confer and receive authorization from the Recreation Commission,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs a transfer from Fund
464 in the total amount of$122,385 to fund such improvement Project, such funds to be placed
into the Gurney Lane Capital Project Fund 4157 and the Town Board further directs that in the
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event there are funds remaining in such Capital Project Fund after completion of the Project or in
the event that the Project is not undertaken, the moneys in the Capital Project Fund shall be
returned to the Fund 464, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payment of up to
$182,385 shall be paid to Patterson-Steves from Capital Construction Account 4: 157-7110-2899,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to take all action necessary to establish additional appropriations and estimated revenues
as necessary for Capital Project Fund 4157 in the amount of$122,385, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board further authorizes and directs the Town
Budget Officer and/or Accountant to take all action necessary to increase the following accounts
for such appropriations and revenues as necessary:
• Revenue Account 4: 157-0000-55031 (Interfund Revenue) — $122,385
• Expense Account 4: 157-7110-2899 (Capital Construction)- $122,385
• Expense Account 4: 001-9950-9030-0064 Transfer to Capital Project - $122,385
and
BE IT FURTHER,
4
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer
and/or Accountant to amend the Town Budget, make any adjustments, budget amendments,
transfers or prepare any documentation necessary to establish such appropriations and estimated
revenues and effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Parks and Recreation Director, Town Budget Officer and/or Town Counsel to
take any and all action necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance
with the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the
Town Clerk to publish and post such notices and take such other actions as may be required by
law.
Duly adopted this 201h day of August, 2018, by the following vote:
AYES
NOES
ABSENT:
5
THE
Civil Engineers
land Surveyors NORTH COUNTRY OFFICE
Planners
`✓ Environmental&Safety Professionals 375 Bay Road
COMPANIES" Landscape Architects Queensbury, NY 12804
Transportation Planners&Engineers
19A7 � 2017 YEARS P:518.812.0513 or 888.539.9073
www.chazencompani.es.com
August 16,2018
Mr.Steven Lovering
Director
Town of Queensbury Park&Recreation
742 Bay Road
Queensbury, NY 12804
Delivered via email only(SteveL@queensburyny.net)
Re: Contractor Bid Analysis—(Bids Collected on Wednesday August 8,2018)
Gurney Lane Pool Recoating Project
Town of Queensbury, Warren County, New York
Chazen Project#91800.23
Dear Mr. Lovering:
On Wednesday,August 8,2018,the Gurney Lane Pool Recoating Project opening was held. Five (5) bids
were received and they included the following price ranges:
• Base Bid:$83,000.00 to$279,341.00;
All State Technology Inc. (All State) of Oak Ridge, New Jersey submitted a bid in the amount of$83,000.
Following the bid opening,the Chazen Companies (Chazen)contacted All State and learned that they did
not understand the full scope of the project, and thus All State withdrew their bid (within 24-hours of
submission as allowed by section 14.2 of Specification 002113 of the contract documents) as evidenced
by attached letter from their office.
Considering the withdrawal of All State's bid, Patterson-Stevens Inc. (P-S) of Tonawanda, New York
submitted the low bid for the project, at $173,700. The Chazen Companies (Chazen) has reviewed the
submitted bid provided by P-S for completion of Specification Sections 004113 through 004900, which
represents "The Bid." Their bid appears complete and includes the required bid bond. We note,
typically, the three references provided in the bid would be contacted for
recommendations/background verification. This was not performed since P-S completed a project for
the Town at the Gurney Lane Pool in 2014.
P-S's bid (including Bidder's Qualification Statement, Performance Bond Information, Bid Bond and
other data) is attached and was also reviewed during the background verification.
Based on the information presented herein, Chazen, would not take exception to the Town awarding
the project to P-S. as a Lump Sum contract, pending attorney review and acceptance.
Chazen Engineering,Land Surveying&Landscape Architecture Co.,P.C.
Chazen Environmental Services, Inc.
The Chazen Companies, Inc.
Mr.Lovering,Director
August 16,2018
Page 2
Thank you for your time and consideration of this matter. Please feel free to contact me at 824-1926 if
you have any questions or require additional information. We are also available to meet with the Town
and to discuss the award further should the Town desire. Once the Town Board awards the construction
contract,Chazen will forward the Notice of Award to the Town for review and execution.
Sincerely,
Sean M. Doty, P.E., LEED AP,CPMSM
Principal
Director, Municipal Engineering Services
Enclosures:
1. August 9,2018 letter from All State Technology, Inc.
2. Patterson-Stevens Inc. Bid
Z:\projects\91800-91899\91800.00-T.Queensbury\91800.23-T.Queensbury-Gurney Lane Pool Recoating\ENG\BID PHASE\BID RECOMMENDATION\TQBY-Gurney Lane Pool-
BidRecommendationLetter 8.16.18.doc
Mr.Lovering,Director
August 16,2018
Page 3
Enclosure 1: August 9,2018 Letter from All State Technology, Inc.
Z:\projects\91800-91899\91800.00-T.Queensbury\91800.23-T.Queensbury-Gurney Lane Pool Recoating\ENG\BID PHASE\BID RECOMMENDATION\TQBY-Gurney Lane Pool-
BidRecommendationLetter 8.16.18.doc
00/09/201B 12:14 1 THEUPSSTORE PAGE 01/01
ALL STATE E.CHNOL Y
INC-
10,LARKLANE
®AK)UDGE,NJ 09438
973 07 8989
FAX 973 208 9542
August 9,2019
Town of Queensbury
742 Bay Road
Queensbury,NY
Chezen,Engineering
Alt: 1VI.r.Adams
RE: Gurney Lane,pool Re-coating Project
Dear Sir,
We would like to withdraw our bid for the Gurney Lane,Pool Ire-coating Project
that bided on Aug.8`h at 2.*pm,due to our misunderstanding of some items in the scope
of work. We did not allow for the purge coat to the pool.surface.As stated on sheet
C-130 @ note##11 after the paint is completely removed from the pool surface it will
then be determined the amount of patching for which we assumed a change order will
be given.
We are sorry for any incontinence this has caused yore.
Thank you
Luanne Adams
BID OPENING RESULTS
FOR:
2018 Gurney Lane Pool Re-Coating
August 8, 2018
2:00 PM
Supervisor's Conference Room
Town of Queensbury
Purchasing Agent: Joanne Watkins
Witnessed by: Steve Lovering,
COMPANY NAME& BID ADDENDUN NON- BID BOND
ADDRESS AMOUNT 1 COLLUSIVE
BID CERT.
JLR INDUSTRIAL $279,341 YES YES YES
CONTRACTING INC
WARNERS,NY
FRANK J RYAN&SONS $275,000 YES YES YES
INC
TROY,NY
PATTERSON-STEVENS $173,700 YES YES YES
INC
TONAWANDA,NY
TUFF KOTE FLOORING $235,000 NO YES NO
INC
ALLSTATE $83,000 YES YES YES
TECHNOLOGYINC
OAK RIDGE,NJ
RESOLUTION AUTHORIZING ENGAGEMENT OF THE CHAZEN
COMPANIES FOR PROVISION OF DESIGN AND ENGINEERING
SERVICES RELATED TO GURNEY LANE POOL
REPAIR/IMPROVEMENT PROJECT AND AUTHORIZING
ADVERTISEMENT FOR BIDS
RESOLUTION NO.: 200,2018
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. George Ferone
WHEREAS, by Resolution No.: 161,2018, the Queensbury Town Board authorized certain
withdrawals and expenditures for specific Town Recreation Department capital improvements and
maintenance projects including repairs/improvements to the Gurney Lane Pool (Project), and
WHEREAS, the Town's Parks and Recreation Director (Director) and Recreation
Commission have recommended that the Town Board authorize engagement of The Chazen
Companies (Chazen) for provision of design and engineering services related to the Project
generally described as follows:
1. Removal of the current,painted surfaces by method of sandblasting;
2. Repair any weak concrete sections and provide a purge coat to give finished surface;
3. Recoat pool along with any New York State Department of Health (DOH) required
safety markings and lane dividers; and
4. Other improvements/requirements deemed necessary to be compliant with DOH for
public swimming facilities; and
WHEREAS, Chazen has offered to provide the needed engineering services for an amount
not to exceed $18,400 as delineated in Chazen's Proposal dated December 5, 2017 and Revised:
March 22, 2018 presented at this meeting, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder meeting New York State statutory requirements and
the requirements set forth in the Town's bid documents and specifications,
NOW, THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement
of The Chazen Companies for provision of design and engineering services related to needed
repairs/improvements to the Gurney Lane Pool (Project) for an amount not to exceed $18,400 as
delineated in Chazen's December 5, 2017 and Revised: March 22, 2018 Proposal presented at this
meeting,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payment of up to
$18,400 shall be paid to Chazen as currently budgeted from 157-7110-2899 Capital Construction,
and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for the
design and engineering services needed for the Project is an expenditure related to a specific capital
project and items of equipment for which the reserve account was established, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town
Purchasing Agent to publish an advertisement for bids for the specific capital improvements and
certain items of equipment related to the Project as delineated in the preambles of this Resolution,
and
BE IT FURTHER,
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RESOLVED, that the Town Board further authorizes and directs the Town Purchasing
Agent to open all bids, read them aloud and record the bids as is customarily done and present the
results to the Town Board, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Parks & Recreation Director, Budget Officer and/or Purchasing Agent to take all actions necessary
to effectuate the terms of this Resolution.
Duly adopted this 21St day of May, 2018, by the following vote:
AYES Mr. Ferone, Mr. Strough, Mr. Metivier
NOES None
ABSENT: Mrs. Atherden, Mrs. Switzer
RESOLUTION AUTHORIZING CAPITAL PARK IMPROVEMENT
PROJECTS, INCREASES IN PARK IMPROVEMENT PROJECTS AND
WITHDRAWALS FROM CAPITAL RESERVE NOS. 61 AND 64
RESOLUTION NO.: 161,2018
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Catherine Atherden
WHEREAS, the Queensbury Town Board previously established Capital Reserve Funds
known as the Recreation Reserve No. 61 (Reserve No. 61) and Capital Reserve No. 64 (Reserve
No. 64)for future capital projects, and
WHEREAS, by Memoranda to the Town Board dated March 8"'and April 11", 2018, the
Town's Recreation Commission requested funding approval for proposed specific capital
improvements and certain maintenance projects at several of the Town Parks (Projects), and
WHEREAS, the Town Board wishes to authorize such Projects and the withdrawal and
expenditure of moneys fiom Reserve Nos. 61 and 64 in the total estimated amount of$502,500 as
follows:
Park Location Capital Project Cost Est.
Pro'ect No. Funding Source
Gurney Lane Rec Area 157 $146,000 Reserve No. 64
138 $14,000-Transfer From Cap. Project
No. 190
Jenkinsville Park $270,000 $2,500—Transfer From Cap.Proj.
No. 169
$15,000—Reserve No. 61
$238,500—Reserve No. 64
Hovey Pond Park 146 $ 98,000 Reserve No. 64
Hudson River Park 107 $ 5,000 Reserve No. 61
TOTAL PROJECT $519,000
ESTIMATES
and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve Nos 61 and 64 subject to
permissive referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbuiy Town Board hereby finds that the withdrawal and
expenditure for the specific capital improvements and certain maintenance projects (Projects) as
delineated in the preambles of this Resolution are expenditures for specific capital projects and
certain maintenance projects for which the Reserve Accounts were established and therefore
authorizes and expenditures in the total estimated amount of$502,500 ($20,000 from Reserve No.
61 and $482,500 from Reserve No. 64), as follows:
Park Location Capital Project Cost Est.
Proiect No. Funding Source
Gurney Lane Rec Area 157 $146 000 Reserve No. 64
138 $14,000-Transfer From Cap. Project
No. 190
Jenkinsville Park $270,000 $2,500—Transfer From Cap. Proj.
No. 169
$15,000—Reserve No. 61
$238,500—Reserve No. 64
Hovey Pond Park 146 $ 98,000 Reserve No. 64
Hudson River Park 107 $ 5,000 Reserve No. 61
TOTAL PROJECT $519,000
ESTIMATES
as set forth in the March 8"' and April 11"', 2018 Memoranda presented at this meeting, and
BE IT FURTHER,
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RESOLVED, that to provide additional Project funding, transfers in the amount of$16,500
from current Capital Projects, with unused account balances, shall be added as follows:
1. $14,000 transfer from Capital Project Account No. 190; and
2. $2,500 transfer from Capital Project Account No. 169, and
BE IT FURTHER,
RESOLVED,that the Town Board hereby authorizes:
1. a transfer from Reserve No.: 61 in the amount of$20,000;
2. a transfer from Reserve No.: 64 in the amount of$482,500; and
3. a transfer from Capital Project Accounts Nos. 190 and 169 in the total amount of
$16,500 as specified above;
to fund such Projects, such respective fund amounts to be placed into the respective Park
Improvement Project Funds, reopening them as may be necessary, and the Town Board further
directs that in the event there are funds remaining in such Funds after completion of the Project(s)
or in the event that the Project(s) are not undertaken, the moneys in such Funds shall be returned to
the Reserve(s), and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Board Officer
to increase appropriations and estimated revenues, amend the Budget and take all actions as may
be necessary to fund such Projects as authorized, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
3
r
Parks & Recreation Director and/or Town Budget Officer to take all actions necessary to effectuate
the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 161h day of April, 2018 by the following vote:
AYES Mrs. Switzer, Mr. Strough, Mr. Metivier, Mrs. Atherden,Mr. Ferone
NOES : None
ABSENT : None
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