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2006-07-10 SP MTG25 SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 378 SPECIAL BOARD MEETING MTG #25 July 11, 2006 RES. 340 7:00PM TOWN BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ROGER BOOR COUNCILMAN RICHARD SANFORD COUNCILMAN JOHN STROUGH COUNCILMAN TIM BREWER TOWN OFFICIALS Budget Officer Jennifer Switzer Queensbury Center Coordinator Kathleen Kathe Members of the Queensbury Senior Citizens Board Supervisor Stec- Opened the Meeting 1.0DISCUSSION NYSDOT Informational Meeting on Route 9L Bridge over Halfway Brook Replacement NYSDOT Representative -Gave an overview to the Town Board on the replacement of the bridge Rout 9L by Haviland Road. Construction will be done in two stages. One lane will be kept open at all times. Two temporary traffic signals will be placed at both ends of the bridge which will control the traffic. This will allow emergency vehicles and equipment to get through. Project will commence in May of 2007 anticipating completion in approximately six months. The type of bridge will in integral abutment. The new abutments will be built behind the existing bridge which will lengthen the bridge. Pre- cast concrete beams will be used in the construction of the bridge. This will accommodate a fifty-year storm. Note: this bridge is still in the design phase. We are looking for feed-back from the public on their concerns about the bridge. The bridge is going from 28 feet to 42 feet long. Supervisor Stec- It is safe to say with the other issues we have had in town whether there is a real risk or perceived risk if you are going to bear the expense of rebuilding the bridge bear on bigger is better as far as water capacity. Councilman Boor- Stated he did not feel the fifty-year storm is the most appropriate measure; suggested a hundred-year. Councilman Strough- There is another consideration when we do down stream remediation as on Homer and Quaker Road there is going to more of a volume being sent this way. Supervisor Stec- If it’s a marginal cost to go bigger than go bigger. Councilman Boor- Questioned if the elevation to bottom of bridge will be changed, heightened? NYSDOT Representative- What we will be gaining in width wise you will gain a little more of an opening on this bridge. Supervisor Stec- The capacity question is our #1 concern. He is also concerned with the aesthetics of the bridge. Mentioned the stone work done on the Meadowbrook Bridge as more pleasing than the concrete bridge. SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 379 NYSDOT Representative- Noted that with this bridge there is very little concrete visible; only about three to four feet exposure. They will look into the possibility of using the stone façade. He noted a few more things they are doing with the project. First, just south of the bridge there is a non-standard headlight sight distance on the curve. They are going to raise the dip in the road, basically smoothing that out with extra pavement to get the road up to standards. They are also doing a little bit of drainage south of the bridge. They were contacted by one of the land owners concerned about road drainage going over his property. A couple new pipes will be put in and they will replace a deteriorated pipe under 9L. John Buecking, local resident- Questioned the replacing of the bridge is due to hydraulics or deterioration? Supervisor Stec- Noted that the bridge has deteriorated. NYSDOT Representative- The Bridge is in definite need of repair and replacement. He noted that the bridge was built eighty years ago. Councilman Sanford- Indicated that with the improvements with culverts in the increase in development in this area more flow will be coming towards this bridge. Howard Crannell- 388 Haviland Road- Biggest concern is the water flow. He spoke to the board about development around his property. He felt that it was causing hydraulic problems. He doubts the bridge will help with his water problem. Councilman Strough- Questioned with the last rain event of 2.9 inches how far below that bridge did the water level come? Howard Crannell- Eight inches Harry Crannell- Noted that there is a lot of silt around the bridge. The bridge has really deteriorated over the last three to four years. He voiced his concern about the design, not a great idea. Councilman Sanford-Spoke on the silt build up of the brook, we do not have the depth any longer in the brook bed than in the past. NYSDOT Representative-Noted that the hydraulic report, takes stream cross sections and those are recently done. The bridge will be inspected every two years. He will let the hydraulics engineer know about this concern. They can design for a hundred-year storm. Stated they are not going to put in a sixty foot bridge if they think a forty-two foot bridge would be fine. Assured that they are not going to go the cheap route and put in the smallest bridge they can possibly put in. Unknown- Requests that the Town Board reject any proposal that doesn’t allow for a hundred-year flood plan event. Councilman Boor- This is a State Road a State project. Unknown- Stated that he wants to make sure that the residents in that part of town are well protected. Evan Bossonis- 838 Ridge Road- Long term concerns regarding how the excess capacity of the bridge is going to impact his property. Curious on how the impact is going to be on a day to day basis. NYSDOT Representative- On a normal day you are going to see what you get now. The width of the stream at the stream bed is not going to change. Basically, what a wider bridge would do is a capacity for overflows and for high water events. SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 380 Evan Bossonis- Questioning who he goes to in regards if there were impacts on water levels due to new culverts? Councilman Boor- That’s s a Planning Board issue. Supervisor Stec- That’s a local issue not a state issue. Councilman Strough- I think that we should be doing a comprehensive cumulative impact study of other areas, the halfway brook watershed. Noted that two studies have been done by the Warren County soil and water conservation district, those can be found on-line. Evan Bossonis- Concerned about the volume of traffic, how will that impact the area when the bridge is under construction? NYSDOT Representative- We will look into that. Dan Edwards- Edwards Garage- Reguests better signage to get over to the industrial park. Resident- Concerned about where the construction vehicles are going to park since there are no sidewalks to go on. Either they are going to be parking on the road or on some ones property. NYSDOT Representative- For the most part they are going to be parked in the closed half of the road and they stay on State property. They are not allowed to drive over private property. Resident- Who do we contact if there is a violation? NYSDOT Representative- You would contact the EIC (Engineer in Charge). NYSDOT Representative- Will leave his business card for anyone else with questions. 2.0 DISCUSSION Jolly Associates- request to purchase abandoned Peters Road Property next to Route 9/254 Mobil Station Sean Crumb- Represents Jolly Associates- Back towards the end of 2005 purchased three existing Mobil sites here in Queensbury, one of which is at the intersection of route 9 and 254. Supervisor Stec- We have not talked about whether or not we are interested in selling it, so we do no have an appraised value. This was laid out for road use in the early 70’s. The Town is concerned about appearance and open space as well as access management. It’s an opportunity perhaps to put some land that’s no longer on the tax rolls back on the tax rolls, which is important. Sean Crumb- It may be set back or green space. I do not foresee it as being developed. There is a sewer pipe that runs through there. Supervisor Stec- A storm water pipe. Councilman Sanford- I don’t think there is a lot of support for this. However, we don’t have enough information to make that conclusion or decision. What kind of consideration would you be offering up for this piece of property? Sean Crumb- We would certainly look at an appraisal. Councilman Sanford- Based on conversations with other board members I think it’s fair to say there is not an interest in moving forward. They would be certainly interested in entertaining any offer you might want to make. However, we are not particularly interested. SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 381 Sean Crumb- Okay Councilman Brewer- What do we have in mind for the property, Richard? Councilman Sanford- I said we would entertain any offer he might want to make but after speaking with some board members we are not inclined to take an offer. Councilman Boor- Why would you want it for green space and if it stays the way it is that’s what it would be if it stays the way it is and you don’t have any cost so why would one want to acquire a green space? Sean Crumb- Green space and set back are two different issues because we don’t own the property we can’t use that as a set back. Councilman Boor- So you would want to build within twenty feet of that. Sean Crumb- Potentially, there is nothing in concrete at this point in time. Councilman Boor- Without an appraisal we don’t know what you would offer but would you accept a deed restriction to be put in place that would not allow you to cut anything on that property or do anything with it? Sean Crumb- Sitting here at this point in time I think that would probably work but I could not give you a definitive answer right now. Looking at the layout of that and as if it needed to be as set back area I think that we could certainly accommodate that, but I can’t give you a definitive answer right now. Councilman Strough- I think Richard and Roger both said it, without a firm plan it’s really tough for us. Right now it leaves us the option to use the area for storm water issues. Voices concern of the possible expansion of the business in that area. Sean Crumb- Questioned if the Town would consider an easement if they obtain duel access with curb cut from Burger King? Supervisor Stec- When the applicant is ready he can bring in an appraisal and plan and make us an offer for an easement or out-right purchase. Sean Crumb- If we decide to go forward we will come back with a more formal plan. 3.0DISCUSSION Western Reserve Transportation Corporation Engineer Tom Nace and Attorney John Lapper- Representing Western Reserve Corp. Attorney Lapper- Reviewed the history of Western Reserve. The Planning Board has agreed to the change from rental to ownership on the town houses. Because of the change, the Department Of Health is requiring a Sewer Transportation Corporation to own and maintain the septic systems. Councilman Boor- How many units per septic systems? Engineer Nace- There is one system per building. Councilman Boor- How many units per building? Engineer Nace- One building has three units, two buildings have four units. The duplexes have separate systems for each unit. Councilman Boor- Questioned if there were four different fields? SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 382 Engineer Nace- Three different fields for multiple units and two fields for one unit each on the duplex. Attorney Lapper- Noted the Department of Health has given approval but it’s subject to the formation a Sewage Works Transportation Corporation. So there will essentially be two maintenance bills for the homeowners. One for all the common property except for the septic system and another for the septic system. Anytime you form a Sewage Works Transportation Corp. under New York Transportation Corporation Law the municipality has the right within the first five years to acquire the assets of that corporation. He noted that in this case it is probably not likely because it’s just a septic system but it’s just in the law that the Town always has that right and for that reason this has to start out as separate entity. Ultimately, it would be controlled by the Homeowner’s Association but because the Town has the right to acquire it, it has to be separate. Councilman Sanford- The concern is that if there are problems there may not be a legal but there is a somewhat an ethical or moral obligation for the Town to step in. Questioned what assurance can the Town have that the Town won’t be shouldering all the costs. Attorney Lapper- This is governed by the Attorney Generals Office for Homeowners Associations. There is also the New York State new home warranty so there is a six year warranty on structural that includes systems like this. At sometime when the units are sold the homeowners association takes control of all of the common property, called the Transfer of Control Date and then the homeowners are in charge and they kind of kick out the developers. Councilman Sanford- Despite the fact that there’s a requirement is it New York State that requires there to be a form of a guarantee for the six years? Attorney Lapper- There’s a new home warranty that lasts for six years. Councilman Sanford- My concern was since the owner of the development was an LLC than by definition that’s pretty much a shell organization. The warranty is only as good as the balance sheet of the underlying organization, which in this case is a shell, it has no assets. We don’t have the benefit of our counsel here, but maybe if we did they would advise us of the kind of theoretical liability I’m talking about isn’t material. I would want that comfort level before I felt comfortable going forward. Attorney Lapper- The developers agreed to personally guarantee for a period of five years the storm water system. In terms of the septic system this is an LLC, but they would agree for a period of five years that they would personally guarantee the maintenance on the septic system. It’s still going to be at the homeowners expense in terms of normal maintenance but if there was some catastrophic problem and it had to be reconstructed under the warranty they would personally guarantee that as they agreed to do on the storm water system. Council Sanford- Stated that is something that he would be willing to consider and look at. Attorney Lapper- Stated that they are on the hook anyway if they want to keep building in town because you have to do what you say, so that’s not a problem. They will be willing to do that. Councilman Sanford- Noted that in other cases the Town’s attorney was advising to have bonds posted and thing of this nature. Noted his concerns regarding an upheaval and the Town inheriting some of these issues. Supervisor Stec- Questioned timeline as to informing transportation corporation? Attorney Lapper- Stated they are ready to go. They’d like to get the offering plan done; this is the last thing that they have to accomplish. They are asking to be on the Town Board agenda so that the formation can be approved. Stated that he needs a Town Board resolution before it can go to New York State. SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 383 Supervisor Stec- Reiterated the fact that the Town Board has some concerns Councilman Boor- Would be more concerned if these were rental unit Councilman Sanford- Concerned about the Town be left with all responsibility for the safety and welfare for the community when you have all kinds of problems going on and lack of maintenance of already a bad situation. They just want to make sure there is going to be some form of remedy to make sure that it doesn’t break down and become a Department of Health issue. Supervisor Stec- Questioned if he has contacted Bob Hafner about a resolution? When would he like to be on the agenda? Attorney Lapper- The sooner the better. Added that, as clustering becomes more popular in the Town, these are going to become more typical to have. The theory is with water and sewer the same, if you are going to be selling a service than you have to be regulated. If it’s a water company (because you are worried about purity issues) than you have the Department of Health and Public Service Commission involved. In the case of a sewage works it’s just up to the Town Board. Noted that he would contact Bob Hafner regarding getting on the agenda. Supervisor Stec- When Bob Hafner says that he has everything we need he will make sure the Board has seen it. Stated that if there is no objection from the majority of the Board he will put it on the agenda. Attorney Lapper- Stated that the Planning Board has already approved this twice. Once for apartments and once for single family. Councilman Boor- Is there a liability for the Town in approving this? Attorney Lapper- The engineering is the same that was approved by the Town engineer on the Planning Board, in terms of the design. Councilman Sanford- You need to have our approval to more forward so it begs the question why? Attorney Lapper- Because a Sewage Works Transportation Corp. must be approved by a Town Board. Councilman Sanford- Questioned whether there is any liability that the Town takes on? Attorney Lapper- No. You are not reviewing and approving the design the engineering of the system. Councilman Sanford- Guaranteeing anything? Attorney Lapper- Absolutely not. Councilman Boor- Is this a State mandate that we approve this? Engineer Nace- You are just allowing the corporation to function in your Town. Councilman Boor- Stated that if this is approved and it fails it will be a liability. Supervisor Stec- If we want to get out of the liability than don’t approve this. We already have some liability. Attorney Lapper- Stated that he understands the concern and they will put that in as a condition after they talk to Bob Hafner. 4.0 DISCUSSION SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 384 Occupancy Tax Refunding request-Adirondack Sports Complex Supervisor Stec- Did distribute the e-mail and proposal to the Town. Doug Miller- We have been fortunate to secure the National Youth Girls Lacrosse Championships. This is involving seventeen teams. This event has been held in Philadelphia, Pennsylvania for the last five years. We did not have an application in for bed tax funds prior to January, simply because we did not know of the possibility having the event. We are going above and beyond to prepare our facility to host this event. Our budget for hosting the event will not be covered by the event fees so they are looking for assistance with bed tax funds. We are bringing in between two thousand to twenty three hundred people per night for three nights. This equates to fifty-eight hundred and sixty- seven bed nights. The economic impact is somewhere between 1.2 to 1.5 million dollar range of economic impact for these three days. We have booked all the one hundred and thirty six rooms at the Ramada, the new courtyard by the Great Escape is booked, we have booked at the rooms at the Lodge at the Great Escape, and the Fort William Henry and the list goes on. We are looking for assistance with our budget. We have put in a request in for ten thousand dollars to help us bring this event into town, hold it affectively so that it returns for the next five years. Supervisor Stec- What did the County contribute? Doug Miller- He asked for thirteen thousand and that is what they gave them. Councilman Boor- Jennifer, what is our bed tax balance? Budget Officer, Jennifer Switzer- We have about thirty thousand dollars Councilman Boor- What is the next installment? Budget Officer Switzer- We still haven’t received our thirty thousand dollar installment for 2006, but that’s a guaranteed thirty thousand. Last year we received an additional thirty-six on top of that. I expect that this year it will exceed the thirty-six easily. It will be maybe about forty-five thousand. Supervisor Stec- How much did we budget? We received more revenue than we budgeted for. Budget Officer Switzer- We received about eighteen thousand dollars than what we actually budgeted for last year. That thirty thousand dollars is over and above what we’ve already budgeted for what we’ll be receiving. That’s part of the thirty-six from last year and it doesn’t include any additional that we’ll get this year. Councilman Boor- So none of it’s been spoken for? Budget officer Switzer- Right. Well actually there is the four thousand for the concerts down in the park. So that’s why I said about thirty thousand. Councilman Sanford- The only major concern I have is the financial composition of your organization. You are not a 501C3. You’re not a charitable organization. Are you a sole proprietor or partnership? Doug Miller- LLC Councilman Sanford- So it’s a pass-through situation. If you make money it passes through to the owners as it would if you were a sole proprietor or partnership. There is a lot of concern when government gets involved in what they call corporate welfare. I appreciate a benefit to those who have hotels and restaurants, but the issue I’m wrestling with when we pick and chose to give tax dollars to “for profit” organizations were basically underwriting your firm. I can see our way to do it with a not for profit or a 501C3 organization because of there basic charter is not to make a profit. So, in this SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 385 particular situation you come to us in those events when you need help because you are not going to make money based on a PNL that is project specific. But on those projects that you might make significant money on we won’t hear from you. It’s a situation where we help you out on things that might contribute to our tourist economy than that’s good for your bottom line; if you can successfully do one without our help than that’s good for your bottom line. That doesn’t seem like that’s the business of government in my point of view. I’m only one person on this Board but when I look at this bed tax revenue and then I look in January when we sit up here and give away close to a hundred thousand dollars. I look at many of those charities that we are giving money to as probably falling within the guidelines of tourism and we could use these tourist dollars for those things rather than general tax revenue from the Town of Queensbury. Doug Miller- There is nothing in the guidelines that says you have to be not for profit. The guidelines are: general uses of the occupancy tax revenues that is to be used to promote additional tourist activity in the community. That’s what I’m doing. We’re not bringing in people who are going to be living and staying at there home in Queensbury or South Glens Falls. These are teams that are coming in from out of State, out of town that will be using hotels in the area. Doug Miller- Noted that they are not looking to do this every year. Maybe less and less every year to the point to where they can be completely self-sufficient Councilman Strough- We also support incubator projects for young businesses that are starting up. We give money and funding for that, matter of fact in the millions. I’m always willing to help out the small guy, the start-up guy with the incubator concept. Especially if it’s offering a community amenity and it’s offering something that’s going to bring dollars back into the community if the long run it is successful. I don’t see this as being any long-term engagement; I see it as an incubator. Doug Miller- Each request has to stand on its own merits. Councilman Brewer- Will you go after this tournament if we don’t give you the money? Doug Miller- We have gone after the tournament. We’ve got the tournament coming. Councilman Brewer- So in fact you already got it coming, you just want to help supplement the costs associated with that. Doug Miller- Everything has come together rather quickly. Councilman Sanford- I understand the money and funding we are going to give you actually goes to advertising of the Town of Queensbury and the County because you are receiving money from them too and promoting the municipality that otherwise wouldn’t happen. The event will happen but maybe some of the promotion won’t happen. Doug Miller- Without the Counties funds I don’t think it would have happened because the promotional activities that we assisted the Lacrosse Organization with was very instrumental in getting the teams to vote to move from Philadelphia to Queensbury for this event. The money that we are asking for is going to come back many fold in terms of bed tax revenue. Councilman Boor- I’m going to support this should it come to a vote. I assume at some point it will come to a vote. We do want to support local businesses. We may not like the criteria that was set up for the bed tax but you certainly qualify. There were no distinctions between 501C3, not for profits. I want your business to succeed. We’re bringing money in from out of the area and putting it back into business to support local community. I don’t want to see you every year, but I think the first year is extremely difficult. The first five are very difficult. It’s a unique thing for the area. I think you are going to see a lot of people come to this area for that use. Supervisor Stec- Not only is it tax money but it is occupancy tax money. It has a very restricted use. This money has to be used in this manner. SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 386 Councilman Sanford- The problem I have with this being a for profit organization is it’s arbitrary, your picking and choosing and we don’t have nailed down fixed criteria. Councilman Strough- When you’re bringing in 1.2-1.5 million dollars there is a multiplier effect on that as far as the impact on the community. Councilman Sanford- This certainly looks like it’s going to contribute to the economy. Should we be in the business of underwriting a failing business if it’s in the best interest of the Town? Doug Miller- I think that the difference is, I’m not asking for support with our day to day operations. I’m asking for a special event. Supervisor Stec- The way the County has enforced their rules, is by saying that you go spend the money and come back and show the receipts and then we will give you the money that we have talked about. Doug Miller- When I put the application and request in, we didn’t know at that point if we were going to get this or not. We’ve done a tremendous amount of behind the scenes promotion. Mr. Brewer- You have to suppose you might get it and you might not get the money. Every business is a risk. It’s a calculated risk you take. Councilman Sanford- Why not turn it into a 501C3 organization, a not for profit organization where you have an executive director role administrating it and its mission is to further recreation within the community and not be a for profit organization. Councilman Boor- Why would he want to do that Richard? I think you have to read what the intent is of the bed tax and the criteria for it and he qualifies by every measure. I want to support it. You’re not going to get a better case where somebody has invested their money. Councilman Sanford- How do you make the decision to give ten thousand dollars here verses eight thousand to another? Councilman Boor- We vote. Supervisor Stec- We won’t act on this tonight. It will be on the agenda a week from tonight and we will vote on it then. Councilman Sanford- My issue is that it is a peculiar animal for government to being contributions to for profit organizations. Supervisor Stec- Peculiar but legal in this instance. Doug Miller- We have had a number of events that have occurred throughout the winter and early spring which have brought thousands of bed nights and we haven’t asked for any assistance with any of those. I didn’t think most of those qualified and I’m not looking for handout. We have an event that we’ve worked very diligently and we had our application in as soon as we were aware of it. Supervisor Stec- As an aside from this debate about the use of town occupancy tax funds for this event, about your project, you have added to the economy. Also as important, your private facility certainly provides a venue for our public as far as these recreational desires that we have. It’s nice that there’s a venue out there that the tax payers did not build. It would have cost us a lot of money to build and operate. I would anticipate a resolution for a week from tonight. 5.0 DISCUSSION SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 387 Queensbury Senior Center Coordinator Position- Kathleen Kathe Supervisor Stec- Met with Kathleen, Joe Collette, and John Dwyer. Kathleen gave us all a letter a week or two ago. The Town is sad to see Kathleen leave but are certainly wishing her well on her retirement. Discussed the need to come up with game plan for what they want to do as far as the seniors Kathleen’s position as she leaves. Kathleen’s position is a Town position and Melissa’s position is actually funded by the seniors. She’s their own employee with their own insurance. Kathleen has been with the Town for eleven year. The seniors love her and are going to miss her. The Town is going to consider replacing Kathleen, and need to make a decision on that. She leaves at the end of the month. She will be available to train the person taking her position. The seniors have expressed their desire to participate in the selection process. Discussed the need to select a salary expectation, and at the end the Town Board will make the salary decision. Questioned whether the person they hired may not be interested in the benefits and the possibility of sharing some of that savings with the seniors to enhance their current use or current hours of Melissa or if they needed another part time person. Budget Officer, Switzer- That position is a grade five, overtime exempt. The range of that position $26, 879 to $38,974. Right now Kathleen’s current salary is $36, 275. Her benefits are about 35% of her salary, which brings it up to about $49,000 with benefits that the Town pays out. Kathleen has been with the Town in this particular position since July 10, 1995. John Dwyer- Wanted to give an idea of how things work. Melissa is the trip planner, etc. Committee programs are manages and scheduled by the coordinator. We have a tremendous number of volunteers. Kathleen works a 40 hour week and at times they still have to utilize volunteers at the desk to allow Kathleen to get her work done such as the newsletter. The position is a very strong communication position as well as managing and coordinating. We currently have about 810 paying members. We deal with more people than the because of our contract with the Town. Our obligation is to make sure that any Queensbury senior is entitled and gets all of the benefits available. Kathleen Kathe- We supply services to all senior. John Dwyer- Kathleen gives an annual report to the Town every year. Made note that they would like to see the position stay full-time. Is there an option where some of the activities can be moved to Melissa? Melissa is paid about $16,000 right now and works twenty hours a week. Their total budget is $46,000 including her salary. There is not a lot of wiggle room. Stated that they could work lesser than forty hours no benefits arrangement if they have to. Supervisor Stec- Suggesting that they advertise for basically the job description that we currently have. Councilman Brewer- Questions what constitutes a full-time employee? Budget Officer, Switzer- Forty hours is a full-time position? Any thing less is part-time. Councilman Sanford- Questions if there is a compelling reason to have this person an employee of the Town verses an additional employee of the Senior Citizen Organization? Budget Officer, Switzer- Reiterated for the Town Board this is a duel position. She does not only work for the seniors but also coordinates use of the Town owned building. Paul Preuss, Senior Trustee- In a meeting with the seniors there was a consensus that they wanted a full time person, but if something else can be worked up that could be worked out. Noted that there is an urgency in filling that position. Kathleen will only be here for two more weeks. Suggested hiring a part-time person to handle the financial aspects and this could be accommodated by increasing their yearly contractual amount. Kathleen Kathe- Spoke to the Board regarding having one person contracted, where would the priority lie between the Town and the seniors. SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 388 Councilman Sanford- It seems like you are heading in the direction where you are going to need an executive director within your own organization anyway. It looks like you have a lot of things that are going on anyway and you already have a part-time employee right? To me it kind of makes sense, I get your newsletters. It looks like you’ve got a lot of things going on and it looks like the contractual arrangements with us for the coordination of the use of this facility and the Town activities probably wouldn’t be an administrative problem to the Town to have it done contractually rather than as an employee. I think it could be a win, win for what you need as an organization and if done appropriately could also meet some ancillary needs you have. To me, that’s the direction I would encourage this Board to move forward with if you’re expectable with that? Paul Preuss- That would seem to be a very good option, where we would have the person, but the critical part becomes making sure the Town scheduling is handled. Supervisor Stec- Stated that could be handled through our contract. Further discussion was held. It was determined that the Senior Citizen Board would meet and discuss the issues with their committee and the Town Board would contact counsel to review legal issues. The Town will go ahead and advertise a Queensbury Center Coordinator part-time thirty five to thirty nine hours position for the Senior Center. 6.0 DISCUSSION Risk Management Consultant Selection Discussion Discussion held regarding retaining a risk management consultant. Budget Officer, Switzer noted that she has received RFP’s on consultant services. Noted one came in today, that was half of the next bidder but did not cover Comp. Board requested that the Budget Officer get more information on this bidder and notify the Board Members. Councilmen Strough, Sanford and Boor noted at this point that they would support Regent, Councilman Sanford volunteered to call them with Budget Officer Switzer to review their proposal. They will try to have a recommendation by the end of the week. ( Mr. Brewer left meeting) 7.0 DISCUSSION WCHS Firehouse Rental Contract Councilman Strough- The lease agreement with the Warren County Historical Society is almost done. Re: Rush Pond Pedestrian Bike Path - Got all the permissions needed to have a survey done…now drawing up an RFP … this is for survey work, get it laid out, what kind of construction is needed to do it and what are the potential costs. Councilman Boor-Noted he will have the Attorney at 6:30 P.M. before the regular meeting to discuss the Macchio Case … Councilman Sanford-We need to make a decision on Lynn Drive, regarding property that is landlocked. Councilman Boor-Noted there is another off Reardon Road that is landlocked. Councilman Strough-RE: Drainage Mountainview Lane The County is willing to divert water down Mountainview Lane, the Town will have to agree to take that from there into the stream. Will contact the Highway Supt. regarding this. SPECIAL TOWN BOARD MEETING JULY 10, 2006 MTG #25 389 RESOLUTION ADJOURNING TOWN BOARD SPECIAL MEETING RESOLUTION NO. 340. 2006 INTRODUCED BY: Mr. Boor WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Sanford RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Special Town Board Meeting. th Duly adopted this 10 day of July, 2006 by the following vote: AYES: Mr. Boor, Mr. Sanford, Mr. Strough, Mr. Stec NOES: None ABSENT: Mr. Brewer Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury