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2006-10-17 SP MTG42 790 SPECIAL TOWN BOARD MEETING OCTOBER 17, 2006 MTG. #42 SPECIAL TOWN BOARD MEETING MTG. #42 OCTOBER 17, 2006 RES # 503-505 7:00 p.m. TOWN BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ROGER BOOR COUNCILMAN RICHARD SANFORD COUNCILMAN JOHN STROUGH COUNCILMAN TIM BREWER TOWN OFFICIALS BUDGET OFFICER JENNIFER SWITZER HIGHWAY SUPERINTENDENT RICK MISSITA DEPUTY HIGHWAY SUPERINTENDENT MIKE TRAVIS SUPERVISOR STEC-Opened the Meeting Councilman Brewer will be attending the meeting later this evening he has a meeting at another location. 1.0BUDGET REVIEW HIGHWAY DEPT. Supervisor Stec-Recommendation of the Fleet Committee a purchase of a large truck for the Highway Dept. Highway Superintendent Missita-Requested a replacement of a vehicle that was totaled not usable for the mountain plowing can be fixed to be used on the flats for plowing. At present, there are four single axles that are front line trucks, two 1988 and two 1989’s, three at in the 1990’s and three 1995’s.tandums. Still have a lot of trucks that are out there everyday noting the only time they shut the trucks down are in sequence, which will be starting probably in the next two to three weeks this is when we switch over to winter mode. Councilman Sanford-questioned how much mileage on the trucks. Highway Superintendent, Missita-more hours sometimes then mileage. The diesel you do not shut them down that much so they have a lot more running time on the motor than they have actual driving time, but there are a lot of miles noting the mileage of roads being plowed. Councilman Sanford-Asked what kind of vehicle they are looking to replace. Supervisor Stec-Tandem truck the big dump truck. Deputy Highway Superintendent, Mr. Travis-what is incorporated in the price it is up from last year. There is a federal mandated upgrade on exhaust and emissions being quoted anywhere between $9,000 and $12,000 above and beyond the truck we just purchased that we are getting in this budget. Councilman Sanford-Questioned what they do with the old trucks. Deputy Highway Superintendent, Mr. Travis-It depends there are many things we do with them have converted to different uses. With the fleet you want to take a look at a vehicle to replace something and we have been weeding out different pieces of equipment not necessarily are we going with a Tandem we are replacing it with something else. We have twenty motor equipment operators and we have four heavy equipment operators. When push comes to shove not only do the twenty plow operators come in the heavy equipment operators also go on trucks. We try to keep the quality trucks even if it is an older one if it is better than something that is even a little newer we will take the better one. Highway Superintendent, Mr. Missita-Still need backups. The Tandem is fully loaded it has the nose plow, the wing, own sander unit, its own chemical unit all the boxes are heated it is a complete truck. Councilman Sanford-Likes the idea of the rotation of vehicles. After further discussion consensus of board to put Tandem, truck in. Supervisor Stec-Request for asphalt was cut this was probably the biggest single thing that we touched. Request was for six hundred it was up from four seventy-five we cut it back to five twenty five. Discussion held regarding Repair and Maintenance Account – Deputy Highway Superintendent, Mr. Travis-With the repair and maintenance account it is a guessing game as far as to what is going to happen. Supervisor Stec-We are aware of this will make it work. NON PROFITS 791 SPECIAL TOWN BOARD MEETING OCTOBER 17, 2006 MTG. #42 Supervisor Stec-Last years carried forward to this years is identical with the exception of Sunnyside only wants $500 instead of $3,000, kept everyone else the same. Warren County Historical Society add $1,500. FIRE Supervisor’s tentative budget-raised operating expenses in the fire companies 3.5% Councilman Sanford analyzed from 2005 through 2007 and budget figures from two fire companies Bay Ridge and West Glens Falls, need to know what cash outflows of a capital nature not financed were typically made or going to be made in 2007. What is the policy for exercising debt vs operational expenditures. Will review cash flow statements. Suggested add to the service award for the anticipated increase, to the tentative budget no more than fifty thousand dollars. Board agreed to add the fifty thousand dollar increase in service award. Need data on North Queensbury, Central and updated 2005 debt service schedule … EMS Only changes on EMS is that on paid staffing hourly increases for ALS, BLS… Two people five by twelve at West, two people by five days by twelve at Bay Ridge and an increase at North, one BLS five days a week for ten weeks out of the summer, one ALS five days a week all year long. Councilman Boor-Is the third party billing covering the paid staffing and the new debt? Budget Officer Switzer-yes. Supervisor Stec-Noted that EMS contracts are coming up, Bay Ridge is requesting a new ambulance. VEHICLE PURCHASES LANDFILL: Will have Keith research the purchase of a new truck for 2006 if we can buy it by the end of the year undesignated fund balance will be used. Also look into using the undesignated fund balance for the purchase of a new building at the landfill. ELECTED OFFICIAL SALARIES Proposed 3.3% BUDGET MEETINGS rd Town Justices-will meet October 23. with Town Board RESOLUTION ENTERING EXECUTIVE SESSION RESOLUTION NO. 503, 2006 INTRODUCED BY: Mr. Richard Sanford WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Roger Boor 792 SPECIAL TOWN BOARD MEETING OCTOBER 17, 2006 MTG. #42 RESOLVED that the Town Board of the Town of Queensbury hereby adjourns from Regular Session and enters into Executive Session for discussion of potential hiring of an individual or firm. th Duly adopted this 17 day of October, 2006, by the following vote: Ayes: Mr. Boor, Mr. Sanford, Mr. Strough, Mr. Brewer, Mr. Stec Noes: None Absent:None RESOLUTION ADJOURNING EXECUTIVE SESSION RESOLUTION NO. 504, 2006 INTRODUCED BY: Mr. John Strough WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Richard Sanford RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns from Executive Session and moves back into Regular Session. th Duly adopted this 17 day of October 2006, by the following vote: Ayes: Mr. Sanford, Mr. Strough, Mr. Brewer, Stec, Mr. Boor Noes: None Absent:None No Action Taken. RESOLUTION ADJOURNING SPECIAL TOWN BOARD MEETING RESOLUTION NO. 505, 2006 INTRODUCED BY: Mr. John Strough WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Richard Sanford RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Special Town Board Meeting. th Duly adopted this 17 day of October, 2006, by the following vote: Ayes: Mr. Strough, Mr. Brewer, Mr. Stec, Mr. Boor, Mr. Sanford Noes: None Absent:None Respectfully Submitted Darleen M. Dougher Town Clerk Town of Queensbury