4.27 4.27
2019 ORGANIZATIONALThazen Engineering—Engineering Services
RESOLUTION AUTHORIZING ENGAGEMENT OF THE CHAZEN
COMPANIES FOR PROVISION OF 2019 ENGINEERING TECHNICAL
SERVICES TO TOWN OF QUEENSBURY
RESOLUTION NO.: ,2018
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 27,2018, the Queensbury Town Board authorized an
Agreement with The Chazen Companies (Chazen) for provision of engineering technical services to
the Queensbury Town Board, Queensbury Planning Board, Queensbury Zoning Board of Appeals
and Community Development Department through December 31 st, 2018, and
WHEREAS, the Town Board wishes to authorize the continuation of Chazen's services for
the year 2019,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes engagement of The
Chazen Companies for provision of engineering technical services to the Queensbury Town Board,
Queensbury Planning Board, Queensbury Zoning Board of Appeals and Community Development
Department through December 31', 2019, as set forth in Chazen's December 7, 2018 letter
agreement presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Supervisor to execute
such letter agreement and/or any other needed documentation, and
BE IT FURTHER,
RESOLVED, that payment for such services shall be from the appropriate Town accounts
as may be determined by the Town Supervisor, Director of Planning, Zoning and Code Compliance
and/or Town Budget Officer, and
BE IT FURTHER,
RESOLVED, that the Town Board and authorizes and directs the Town Supervisor,
Director of Planning, Zoning and Code Compliance and/or Town Budget Officer to take such other
and further action as may be necessary to effectuate the terms of this Resolution.
Duly adopted this 17th day of December, 2018, by the following vote:
AYES
NOES
ABSENT:
THE NORTH COUNTRY OFFICE
�
f�Ja,j]/� pin Civil Engineers 20 Elm Street,Suite 110
i/`(/ Land Surveyors
— Planners Glens Falls, NY 12801
COMPAN I ES 4 Environmental&Safety Professionals P:518.812.0513 or 888.539.9073
Landscape Architects
Proud to be EmployeeO.,d Transportation Planners&Engineers www.chazencompanies.com
1
December 7, 2018
Supervisor John Strough
Members of the Town Board
Queensbury Town Hall
742 Bay Road
Queensbury, New York 12804
Re: Letter of Intent
Continuation of Town Engineering Services-2019
Chazen Proposal No. PM18-255
Dear Supervisor Strough/Members of the Town Board:
The Chazen Companies (Chazen) is pleased to offer this letter of intent outlining our desire to continue to
provide professional engineering services to the Town of Queensbury Town Board,Planning Board and Planning
Department. We have enjoyed working in this capacity for the Town over the last eight years and wish to
continue our partnership with the Town.
For the 2019 calendar year,we request a modest increase of 2.80%(from$98.25 to$101/hr.)for our Planning
Board bill rate for me (Sean Doty, PE).This is a special rate we provided to the Town and it reflects a significant
reduction from our standard rates. Other services to the Town will continue to be billed in accordance with
our 2019 Municipal Rate schedule (attached) which reflect a 10% reduction on our standard rates. As an
example, my municipal bill rate for 2019 will be$154.00/hour and is the rate we would charge for services not
related to the Planning Board reviews.
It is important to note that,generally, my support staff performs the bulk of the work under my direction,with
my quality control and final review. All support staff billing rates are lower than mine. The exception to this
approach are rare instances requiring higher level technical expertise due to unusual engineering complexity.
This arrangement provides the highest quality and most efficient service to the Town. We note that generally
(but not exclusively) the following staff performs reviews on behalf of the Planning Board, under my
direction/final review:
Staff Person Title 2019 Bill Rate
Richard Adams, EIT Project Engineer $96.00
Zach Baxter, EIT Assistant Project Engineer $75.00
We hope that you find this letter satisfactory as we look forward to continuing our relationship with the Town.
If, in fact, the Town does find this letter of intent acceptable and as formal authorization for our office to
proceed, please sign and date the authorization below and return a copy for our files.
HUDSON VALLEY•CAPITAL DISTRICT• NORTH COUNTRY•WESTCHESTER•TENNESSEE
Chazen Engineering, Land Surveying&Landscape Architecture Co., D.P.C.(New York)
Chazen Engineering Consultants, LLC(Tennessee)
Supervisor Strough and Members of the Town Board
December 7,2018
Page 2 of 2
If you have any questions or require additional information, please do not hesitate to call our office at 518-812-
0513.
Sincerely,
Sean M. Doty, P.E., LEED AP, CPMSM
Principal
Director, Municipal Engineering Services
Authorization to Proceed:
Supervisor John Strough Date
Town of Queensbury
Encl: 2019 Municipal Bill Rates
cc: Craig Brown,Zoning Administrator,Town of Queensbury(via email only)
Pamela Hunsinger, Legal Assistant,Town of Queensbury(via email only)
Christopher Round,AICP, Principal,VP of Planning Services,Chazen (via email only)
Joseph Lanaro,P.E., Principal,VP Engineering Services,Chazen (via email only)
Z:\Proposals\PN18\Municipal\PM18-255-Town of QBY Renewal\PM18-255-Town of Queensbury-Continued Professional Services-Letter of Intent-12.7.18.docx
THE
Cha en BILLING RATE SCHEDULE
EFFECTIVE JANUARY 2019
COMPf�N ES
BILLING TITLE HOURLY RATE
SeniorPrincipal ............................................................................................ $196
Senior Professionals
Senior Professional V.................................................................. $182
Senior Professional IV................................................................ $169
Senior Professional III ................................................................ $154
Senior Professional II ................................................................. $145
Senior Professional I .................................................................. $135
Professionals
ProfessionalV........................................................................................... $126
Professional IV........................................................................... $117
Professional III........................................................................... $112
ProfessionalII ........................................................................................... $108
Professional ............................................................................... $101
Technicians
TechnicianVI............................................................................ $96
TechnicianV............................................................................. $90
TechnicianIV........................................................................... $84
TechnicianIII........................................................................... $80
TechnicianII............................................................................ $75
TechnicianI ............................................................................. $65
Project Administrator II............................................................................. $70
Project Administrator I ............................................................................... $65
SurveyCrew ............................................................................................... $171
Labor charges include administrative services,telephone,US mail and facsimiles.
DIRECT COSTS: Reimbursable expenses are in addition to personnel charges and include expenditures
made in the interest of the project for the expenses as listed below:
• Reproduction of reports, drawings,photocopies and blueprints
• Messenger and express service deliveries
• Travel,tolls,and overnight expenses. Auto use will be charged at IRS standard business mileage rate.
• Maps,photographs,ordinances,plans and other documents directly related to and necessary to complete
contractual obligations.
SUBCONTRACTORS: Subcontractors work will be billed at actual cost plus 12%.
COURT PROCEEDINGS: All requests for appearance before a Judge or other Officer of the court will be
billed on a per diem basis at a rate of$2,500 per day,plus direct expenses. Other litigation support will be
billed at a rate of$300 per hour,plus direct expenses.
BILLING: Project costs will be billed monthly. Invoices are payable upon receipt. Invoices not paid within
30 days will be assessed a finance charge of 1.5%per month.
[Form 2019-A]