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2019 ORGANIZATIONAL\\BIG BROTHERS - BIG SISTERS-2-11-19
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND BIG BROTHERS BIG SISTERS OF
THE SOUTHERN ADIRONDACKS
RESOLUTION NO.: ________________________________________________________, 2019
INTRODUCED BY: ________________________________________________________
WHO MOVED FOR ITS ADOPTION
SECONDED BY: __________________________________________________________
WHEREAS, the Queensbury Town Board believes it is appropriate and beneficial to Town
residents to enter into certain community service Agreements with certain organizations for the
provision of certain community-based services and benefits, and
WHEREAS, the Town Board therefore wishes to enter into an agreement with Big Brothers
Big Sisters of the Southern Adirondacks for the year 2019, and
WHEREAS, a proposed Agreement has been presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between
the Town and Big Brothers Big Sisters of the Southern Adirondacks for 2019 substantially in the form
presented at this meeting and authorizes and directs the Town Supervisor to execute such Agreement
with funding not exceeding $2,500 to be paid for from the appropriate Town account.
th
Duly adopted this 11 day of February, 2019, by the following vote:
AYES :
NOES :
ABSENT:
2019 AGREEMENTS\Big Bros Big Sis
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND BIG BROTHERS BIG SISTERS OF
THE SOUTHERN ADIRONDACKS
THIS AGREEMENT,made as of the Is'day of January, 2019 by and between the TOWN
OF QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and
BIG BROTHERS BIG SISTERS OF THE SOUTHERN ADIRONDACKS a non-profit agency
organized and existing under the laws of the State of New York, with its principal place of business
at 14 West Notre Dame Street, Glens Falls, New York, (hereinafter referred to as the
"CONTRACTOR") in the manner following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. Contractor agrees to furnish community services to the Town and its residents for the 2019
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor are:
Town-wide outreach and counseling to at-risk children; operation of Site-
Based Mentoring Program in Queensbury High School.
2. The Town agrees to pay Contractor the sum of$2,500 in full consideration for the services
previously set forth. Such amount shall be paid as follows:
A. 100 % upon submission of a Town Voucher (see Exhibit A to this Agreement) and
approval of the Voucher by the Town Supervisor.
B. Prior to payment, the Town shall require submission of the following supporting
information or documents: Year 2019 Program Brochure, Literature, or Newsletters.
3. The Contractor additionally agrees to furnish to the Town throughout the term of this
Agreement all financial and program information reasonably requested which is related to
the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall be that
of independent contractor. The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer or
employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous written consent of the Town.
7. This Agreement may be tenninated by either party upon thirty(30) days notice in writing to
the other parry. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and final accounting of all Town funds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement expires
on December 31,2019.
9. It is agreed by the parties that this Agreement constitutes the full and complete agreement by
the parties and that it may not be changed orally.
2
IN WITNESS WHEREOF, the parties hereto have signed this Agreement to be
effective on the day and year first above written.
TOWN OF QUEENSBURY BIG BROTHERS BIG SISTERS OF
THE SOUTHERN ADIRONDACKS
BY: BY:
JOHN F. STROUGH DONALD W. MOON
TOWN SUPERVISOR EXECUTIVE DIRECTOR
DATE: DATE:
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD 14 W.NOTRE DAME STREET
QUEENSBURY,NY 12804 GLENS FALLS,NY 12801
3
4 BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Department Town Board EXHIBIT PO NO. IF/IP ACCOUNTCODE $DISTRIBUTION
2,500 0
VENDOR NO. �7
C
L Big Brothers Big Sisters of the
A
I Southern Adirondacks
M
A 14 W. Notre Dame Street
N
T L Glens Falls, New York 12801
OUR CUSTOMER ACCOUNT NO. TOTAL $ 2,500. 0
This form is to be used by: $Vendors not furnishing their own pre-printed invoice form.
$Department Managers to approve vendor invoices for a ment.
DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE
Feb 11, 2019 Per Town Board Resolution 2,500.00
TOTAL AMOUNT DUE
$2,500 00
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Authorized Due Date
Date: Jail 31, 2019 Official Comptroller
TOWN OF QUEENSBURY comptrollerlgprolbillingvoucherwW Mar2002