5.03 5.3
BIDS\AWARD Bid—Pickup Truck for Water—4-1-19
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
PICK-UP TRUCK FOR TOWN WATER DEPARTMENT
RESOLUTION NO.: ,2019
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 69,2019, the Town of Queensbury's
Purchasing Agent provided specifications for a 2018 or newer 3/4 ton F-250 or equal pick-up truck
(Truck) for the Town Water Department to the New York State Office of General Services
Procurement Program and also published an advertisement for bids for the Truck, and
WHEREAS, on March 15t", 2019 the Purchasing Agent received bid information for the
Truck from the New York State Pro Vehicle Market Place and on March 21St, 2019, the
Purchasing Agent duly received and opened all bids received by the Town for the Truck, and
WHEREAS, the Water Superintendent and Purchasing Agent reviewed such bids and
have recommended that the Town Board authorize the bid award to the lowest, responsible
bidder, the New York State Office of General Services Procurement Program Group 40451,
Award 22898, for a 2019 Ford F-250 XL Regular Cab Pick-up Truck for an amount not to
exceed $26,510.44 from NYE Automotive Group, Oneida,New York, and
WHEREAS, the Water Superintendent has also requested authorization to purchase
needed ancillary equipment for the Truck to make it Water Department ready for a total amount
not to exceed $1,500,
NOW, THEREFORE, BE IT
w
r
RESOLVED, that the Queensbury Town Board hereby accepts and awards the lowest,
responsible bid for a 2019 Ford F-250 XL Regular Cab Pick-up Truck through the New York
State Office of General Services Procurement Program Group 40451, Award 22898 for an
amount not to exceed $26,510.44 from NYE Automotive Group, Oneida, New York, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Water
Superintendent to purchase needed ancillary equipment for the Truck for a total amount not to
exceed $1,500, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
purchase shall be by a transfer of $28,010.44 fiom the Water Department's undesignated,
unassigned fund balance Account No.: 040-0000-0909 to Vehicles Account No.: 040-8340-2020
and the Town Budget Officer shall amend the 2019 Town Budget, make any adjustments, budget
amendments, transfers and/or prepare any documentation necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Water Superintendent, Purchasing Agent and/or Town Budget Officer to take any and all action
necessary to effectuate the terms of this Resolution.
Duly adopted this 1st day of April, 2019, by the following vote:
AYES :
NOES :
ABSENT:
RESOLUTION AUTHORIZING SEEKING OF BIDS THROUGH
NEW YORK STATE OFFICE OF GENERAL SERVICES PROCUREMENT
PROGRAM OR LOCAL BID FOR TRUCK FOR WATER DEPARTMENT
RESOLUTION NO.: 69,2019
INTRODUCED BY: Mr.Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Jennifer Switzer
WHEREAS, the Town of Queensbury's Water Superintendent has advised the Town Board
that he wishes to advertise for bids for the purchase of a 2018 or newer 3/4 ton F-250 or equal pick-
up truck for the Water Department to replace a year 2007 %2 ton pick-up truck with 112,000 miles
on it, such new truck to be described in bid documents/specifications to be prepared by the Water
Superintendent and/or Town Purchasing Agent, and
WHEREAS,the Town wishes to purchase such Vehicle through the New York State Office
of General Services Procurement Program or through local bid, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder meeting New York State statutory requirements and
the requirements set forth in the Town's bidding documents,
NOW,THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town
Purchasing Agent to provide the specifications for a 2018 or newer 3/4 ton F-250 or equal pick-up
truck to the New York State Office of General Services Procurement Program, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Purchasing
Agent to publish an advertisement for bids for the truck as described above in the official
newspaper for the Town of Queensbury and/or through the New York State Office of General
Services Procurement Program,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open, read aloud and record all bids received and present the bids to the next regular or special
Town Board meeting.
Duly adopted this 25th day of February, 2019,by the following vote:
AYES : Mr. Strough, Mr. Metivier,Mr. Ferone,Mrs. Switzer
NOES : None
ABSENT:Mrs. Atherden
•
Award 22898 Mini-Bid Response Opening Results for Mini-Bid # 19030040
Summary of Vehicle(s)Built to Specifications offered by Contractors
Total NYS Contract
Total#of Model Model and
Rank Bidder(#) Mini-Bid# Contractor Contract# . Price for Make
Vehicles , . -i Year Trim Level
Mim-Bd
1 Bidder(2) 19030040 NYE Automotive Group PC67318 _ 1 $26,510.44 2019 Ford F-250 XL Regular Cab
2 Bidder(6) 19030040 JOHN VANCE MOTORS.INC. PC67967 1 $26,961.80 2019 FORD F-250 REG CAB XL
3 Bidder 19030040 Van Bortel Ford,Inc. PC66688 1 $26,966.75 2019 Ford F-250 XL R/C
4 Bidder(7) 19030040 Carmody Ford Inc PC67978 1 $26,999.00 2019 Ford F-250 XL REGULAR CAB
5 Bidder(3) 19030040 GENESEE VALLEY FORD LLC PC67357 1 $27.653.00 2019 FORD F250 XL REGULAR CAB 142"WB
6 Bidder(5) 19030040 Genesee Valley Motors Inc dba Genesee Valk PC67945 1 $31.560.33 2019 RAM 2500 Tradesman Regular Cab 4X4 P/U
7 Bidder(4) 19030040 Central Dodge Inc.d/b/a Central Chrysler Dod PC67687 1 $32.719.19 2019 Ram 2500 Tradesman req cab
Summary of Pre-Existing Inventory Vehicle(s)offered by Contractors
Total# ` Grand Total NYS
Rank Bidder(#) Mini-Bid# Contractor Contract# of Contract Price of
Vehicles Vehicles Bid
Detail of each Pre-Existing Inventory Vehicle offered by Contractors
Total NYS Contract Model Model and
Rank Bidder(#) Mini-Bid# Contractor 'Contract# Ref.# Price for Make
Mini-Bid Year Trim Level
Late Bids and No Bids Received for Mini-Bid
Late Bid(#) Mini-Bid# Contractor Contract# Date/Time Bid Arrived
None
No Bid(#) Mini-Bid# Contractor Contract# Reason for No Bid
None
BID OPENING RESULTS
FOR:
2018 or Newer 3/4 Ton Pick-up Water
March 21, 2019
Bid Opening 2:00 PM
Purchasing Agent: Joanne Watkins
Witnessed by: Chuck Rice
COMPANY NAME& BID AMOUNTS IRAN DIVESTMENT NON-
ADDRESS COLLUSIVE BID
CERT
AUTO SAVER FORD $27,999 Y Y
COMSTOCK,NY