1999-08-05
SPECIAL TOWN BOARD MEETING
AUGUST 5, 1999
2:00 p.m.
MTG.# 25
TOWN BOARD MEMBERS PRESENT
SUPERVISOR FRED CHAMPAGNE
COUNCILMAN RICHARD MERRILL
COUNCILMAN THEODORE TURNER
COUNCILMAN DOUGLAS IRISH
ABSENT
COUNCILMAN PLINEY TUCKER
TOWN CONTROLLER-HENRY HESS
TOPICS COVERED
PURCHASING AND FLEET MANAGEMENT
Discussion held regarding the Purchasing Procedures. . . standardize procedure and being
consistent. . . bidding procedure, emergency purchases, professional services, bulk buying, group buying,
uniform specifications. . . also the policy will recognize the encumbrance procedures. . . voucher approval and
payment process. . . would like to accept the new procedures at the next regular meeting., Controller Hess
noted that Town Counsel has reviewed the document and it works fine for them.. discussion was held-
Purchasing Director will maintain file of supplier performance. . . discussion was held regarding requisition
vs. purchase order; Departments will place a requisition into the Purchasing Dept. and that department will
generate the P.O. ...
FLEET MANAGER-CENTRAL FLEET MANAGEMENT
Controller Hess-Reviewed the Fleet Manager, purpose and scope of the central fleet management... this is
the document that puts this formally into place. .. Councilman Irish, suggested that a standardized list of
options be established for vehicles. . . Controller Hess-that would be procedural. . . Discussion held regarding
decals. . . it will be the responsibility of the Fleet Manager to ensure that proper identification is
placed. . . Discussion of color. . . fleet color. . . . Highway- Yellow, Water- Blue, Wastewater- Blue, everything
else white... reviews the size of fleet, transfer between department takes Supervisor's approval, establishes
the management of the fuel inventory. . .
AUCTION
Controller Hess-regarding Landfill vehicle to be sold at auction no minimum bid was set questioned if the
board wanted to pull or let it go in the auction... .Board agreed to let it go in the auction...
F AMIL Y LEAVE ACT
Controller Hess-Discussed with the Town Board the Family Medical Leave Act policy... eligible
employees are entitled to twelve work weeks of job protected payor unpaid leave... defined the qualifying
events.. . reviewed the procedures in the law.. . reviewed how this will work with Workmen's compensation,
Disability absences, paid leave. .. will have a resolution regarding this proposed policy at the next regular
Town Board Meeting.
Councilman Irish and Councilman Turner, discussed catch basins on Kiley Lane. . .
Councilman Irish-discussed catch basin on Sylvan and Potter.. . individual said water was running into his
house. .
Supervisor Champagne-spoke to the board regarding Lumbeljacks tickets. . . agreed to give them to the
Recreation Dept. to disperse.. Talked to Association of Town regarding sidewalks, noted other areas have
the same situation, noted if we do nothing we are looking at insurance suits... Spoke on having the
landowners maintain the sidewalks, Councilman Irish-we are going to wind up doing the clean up and
maintenance of it and you will have to charge it to them. . . Discussed the establishment of sidewalk
districts.. . Councilman Merrill-If we will need equipment we will have to act soon, Councilman Turner-
have requested the Deputy Highway Supt. to get quotes on snow removal machines. . . Discussed having a
Town Board Meeting on August 30th.. . and cancel the 1st. meeting in September ..agreed...
Meeting Adjourned.
Respectfully submitted,
Miss Darleen M. Dougher
Town Clerk-Queensbury