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SERVICES\EVision—Cemetery Website and Database—4-15-19
RESOLUTION AUTHORIZING ENGAGEMENT OF EVISION DIGITAL
MARKETING FOR CEMETERY WEBSITE & DATABASE SERVICES
RESOLUTION NO.: ,2019
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 397,2014,the Queensbury Town Board authorized, in part,
engagement of eVision Digital Marketing, LLC (eVision) to design and replace the Town's
website, and
WHEREAS, by Resolution Nos: 202,2016 and 71,2017, the Town Board again authorized
engagement of eVision for digital marketing services including maintenance of the Town's
website, and
WHEREAS, eVision has submitted a"TOQ Cemetery Website&Database Proposal"dated
January 2, 2019 for the development of a new database and website for the Town's Cemetery
Department for an amount not to exceed$15,342.50,and
WHEREAS, the Town Board wishes to engage eVision in accordance with such Proposal
as such professional services are consistent with eVision's existing provision of digital marketing
and website technology services and eVision has the skill, expertise and an established
familiarity and comfort level with the Town,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
engagement of eVision Digital Marketing, LLC (eVision) for the development of a new database
and website for the Town's Cemetery Department for an amount not to exceed $15,342.50 as set
forth in its "TOQ Cemetery Website & Database Proposal" dated January 2, 2019 presented at this
meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
services shall be by a transfer of $15,342.50 from the Cemetery Fund Unappropriated Fund
Balance No.: 002-0000-0909 to IT Misc. Contractual Account No.: 002-1680-4400,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute the Proposal and/or any other necessary Agreement or documentation and the Town
Supervisor, Cemetery Superintendent and/or Town Budget Officer to take any and all actions
necessary to effectuate the terms of this Resolution.
Duly adopted this 15t1 day of April, 2019, by the following vote:
AYES :
NOES :
ABSENT :
TOQ Cemr-tery Vebsite
" Mari a a Proposal
Prepared for the Town of Queensbury
January 2, 2019
BY Pam Sissons&Jennifer McDonald
To:John Strough,Supervisor&Connie L.Goedert,Cemetery Superintendent,Town of Queensbury
From:eVision Digital Marketing,LLC
Dear John&Connie,
Based upon our recent discussion,we are submitting this proposal for development of a new cemetery database
for the Town of Queensbury.
Our recommendations are for an easily updatable website that will allow you visitors to search for a person within
the Town of Queensbury cemetery system.
We are committed to providing you with a digital platform that effectively meets all of your needs,supports your
efforts and is aligned with your vision.
Thank you for your interest in working with eVision Digital Marketing,LLC.We look forward to working closely
with you and your team.
Thank you for allowing us to submit this proposal.Please let me know if you have any questions.
Best regards,
Jennifer McDonald&Pam Sissons
Click here to view a PDF copy of this proposal.
*eVision Digital Marketing,LLC owns the copyright for this document and all its contents.This proposal should be
considered private and confidential and may not be shared with any competitors of eVision Digital Marketing,LLC.
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Project
To create a searchable database for the Town of Queensbury cemetery system.
We highly value each client relationship and our goal is to earn a long-term partnership with the Town of
Queensbury.
TOQ CEMETERY DATABASE PROJECT
PHASES*•
*Project cost based upon hours listed above billed at$95 per hour.Additional hours may be subject to our hourly
billing rate of$95 per hour.
PROJECT SCOPE HOURS
MEETING,PLANNING,PREP(Phase 1.)
Project research/initial discovery meetings 5 hours
Sitemap-IA/content type/hierarchy 2 hours
DESIGN(Phase 2)
Design homepage,database search functionality,cemetery listing results page, 26 hours
interactive map,i.additional secondary page
Client Presentation 1 hour
Revisions . 1 hour
TEMPLATES(Phase 3)
• Custom development of 4 custom design templates lo hours
HOSTING&SUBDOIVIAIN(Phase 4)
' •
Setup sub domain and hosting platform.Includes sub-domain name,SSL 3 hours
Security*,WordPress,plugins
(*additional fees for SSL TBD-will be the responsibility of the Town of Queensbury)
•
• INTERACTIVE MAP DEVELOPMENT(Phase 5)
Create interactive map of cemetery sections 20 hours
• Full map of all cemeteries;individual cemetery maps,interactive javascript coding
Hover feature displaying cemetery sections,list of residents in individual sections
in a sortable table
• /r-s.....,1--1
- -
• CEMETERY DATABASE(Phase 6)
Create cemetery database using list provided by Town of Queensbury.Functionality no hours
will include sortable database tables,searchable by Person's first and last name,
date of death,lot owner,lot#and funeral home(with a link off to funeral home
website- *optional).Database will be searchable name,date of death,cemetery,
funeral home.
TESTING,MEETING,LAUNCH(Phase 7) 7 hours
POST LAUNCH SUPPORT 5 hours
• TOTAL PROJECT HOURS 190 hour
If you have any questions about this quote,feel free to get in touch anytime at jennifer@evisiondigital.com.
SECTION I SUBTOTAL
PROJECT FEES $15,342.50
Description Item Quantity Price
DISCOUNT(15%)
Design and HOURLY RATE 190 HOURS $15,342.50
develop Town of
Queensbury
cemetery
database website
per project scope.
15% discount
applied.
Total $15,342.50
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Click the button below to accept and sign this proposal.
`� ACCEPT
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C.iick here co view F: PDF copy.Dr`..:Mir;oropoal
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This marketing Agreement(this"Agreement)made this January 2,2019 by and between The Town of Queensbury
(the"Client")and Pamela Sissons and Jennifer McDonald,owners of eVision Digital Marketing,LLC states as
follows:
1.Description of the Services. eVision Digital Marketing,LLC will provide the services chosen in the project
summary listed above in a professional and timely manner.
2.Payments.The client agrees to pay eVision Digital Marketing,LLC per the phase completion schedule schedule
below.
Completion of Phase i&2 25%of project total
Completion of Phase 3,4&5 25%of project total
Completion of Phase 6 40%of project total
Completion of Phase 7 to%of project total
3.Default In Payment/Returned Check Fee.The client shall assume responsibility for cost outlays by designer in
all collections of unpaid fees and of legal fees necessitated by default in payment.Invoices in default will include
but are not limited to fees for collection and legal costs.In the event that a check bounces,the client will be sent
an email allowing ten(to)days to rectify the situation.If within the ten(to)days the client fails to pay fees,
including a$25.0o returned check fee,legal action may be taken.
4. Late Payments. All invoices are payable within 21 business days of receipt.A$50 service charge is payable on
all overdue balances.
5. Copyrights and Trademarks. The client unconditionally guarantees that any elements of text,graphics,
photos,designs,trademarks,or other artwork furnished to eVision Digital Marketing,LLC for inclusion in the
Website are owned by the client or that the client has permission from the rightful owner to use each of these
elements,and will hold harmless,protect,indemnify and defend eVision Digital Marketing,LLC from any liability
(including attorney's fees and court costs),including any claim or suit,threatened or actual,arising from the use
of such elements furnished by the client.
6. Warranty—Owner. The client represents and warrants to eVision Digital Marketing,LLC that the client owns
(or has a legal license to use)all photos,text,artwork,graphics,designs,trademarks,and other materials
provided by the client for inclusion in the Website,and that the client has obtained all waivers,authorizations,
and other documentation that may be appropriate to evidence such ownership.The client shall indemnify and
hold harmless eVision Digital Marketing,LLC from all losses and claims,including attorney fees and legal
expenses,which may result by reason of claims by third parties related to such materials.
7. Disclaimer of Warranties.Except as expressly provided in this agreement,the parties hereby specifically
disclaim any representations or warranties,express or implied,regarding the services,including any implied
warranty of merchantability or fitness for a particular purpose or implied warranties arising from the course of
dealing or course of performance.
8. Limitation of Liability.Notwithstanding anything to the contrary contained in this contract,eVision Digital
Marketing,LLC does not warrant that the functions contained in the Website will be uninterrupted or error-free.
The entire risk as to the quality and performance of the Website is with the client Under no circumstances shall
eVision Digital Marketing,LLC be liable to the client Or any third party for any damages,including but not limited
to indirect,incidental,consequential,special or exemplary damages(even if that third party has been advised of
the possibility of such damages),arising from any provision of this agreement including,but not limited to,loss
of revenue or anticipated profit or lost business,costs of delay or failure of delivery,service interruptions caused
by acts of g-d,the hosting service or any other circumstance beyond designer's reasonable control,and
including,but not limited to the operation of or inability to operate the website,failure of any service provider,of
any telecommunications carrier,of the internet backbone,of any intemet servers,owner or owner's website
visitor's computers or internet software,even if and when eVision Digital Marketing,LLC has been advised of the
-- - - - 1 Jwl,ul b(ueeuJuuiy l..Cll lelefy UdtdD"dSe
9. Indemnity. Each party agrees to defend,indemnify,and hold harmless the other party and its officers,
directors,agents,affiliates,distributors,representatives,and employees from any and all third party claims,
demands,liabilities,costs and expenses,including reasonable attomey's fees,costs and expenses resulting from
the indemnifying party's material breach of any duty,representation,or warranty under this Agreement.
10. Assignment. This Agreement is not assignable,in whole or in part,by either party without prior written
consent of the other party. Any attempt to make such assignment shall be void.
11. Termination. This Agreement shall terminate after eVision Digital Marketing,LLC has completed her services
as described in project summary and details of this Agreement,or upon thirty(30)days written notice by either
party.
12. Termination Fees. Termination fees are due based upon the amount of the work completed by eVision Digital
Marketing,LLC.In the event of such termination before the completion of services,the client shall be obligated to
pay only for actual services provided by eVision Digital Marketing,LLC.
13.Severability. If any provision of this Agreement is held to be invalid,illegal or unenforceable,the remaining
portions of this Agreement shall remain in full force and effect and construed so as to best effectuate the original
intent and purpose of this Agreement.
14.Governing Law. This Agreement shall be construed in accordance with the laws of the State of New York.
Venue shall be in a court of competent jurisdiction in the State of New York,and both parties expressly consent to
jurisdiction in such courts.
15.Complete Contract/Amendments.This Agreement supersedes all prior agreements and understandings
between the parties for performance of the services described in project summary and details above,and
constitute the sole and complete agreement and understanding between eVision Digital Marketing,LLC and the
client.The parties may amend or modify this Agreement in writing signed by both the client and eVision Digital
Marketing,LLC.
The undersigned hereby agree to terms,conditions and stipulations of this agreement on behalf of his or her
organization or business.