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2000-08-28 SP SPECIAL TOWN BOARD MEETING AUGUST 28, 2000 7:00 p.m. MTG. #37 RES. 357-361 TOWN BOARD MEMBERS PRESENT SUPERVISOR DENNIS BROWER COUNCILMAN JAMES MARTIN COUNCILMAN THEODORE TURNER COUNCILMAN DANIEL STEC COUNCILMAN TIM BREWER EXECUTIVE DIRECTOR OF PLANNING AND COMMUNITY DEVELOPMENT CHRIS ROUND COMPTROLLER HENRY HESS DEPUTY SUPT. OF WASTE WATER MIKE SHAW HIGHWAY SUPT. RICK MISSIT A SUPERVISOR BROWER CALLED THE MEETING TO ORDER ASSEMBLY POINT ROAD UPDATE ENGINEER FROM C.T. MALE- Spoke to the Town Board regarding the condition of Assembly Point road.. we have accomplished two things, we have established monitoring stations, five base lines set up. . . Six hundred and fifty foot roadway that has cracks in the road and edge of the pavement has failed at one location. . . this will be monitored on a routine basis. . . also there has been drilled, three test borings. . . noted he does not see any deep seeded slope movement. . . what is happening is shore line erosion over the years, timbers rotting the ground giving way creating an edge condition here. I do not think that the cracks in the near lane are caused by this moving out, I think you drive along any road and see those, the base line survey will tell if it is moving out. We are focusing on the edge condition, to be handled in one of two ways, put shore line protection here, stone, rip rap to replacing cribbing, also look at, in filling of the lake to see if this is an environmentally acceptable option. There would be top of pavement considerations if you did that you would have to stabilize the edge of the pavement. The other approach is to build some kind of wall here. . . COUNCILMAN BREWER-Questioned if the wall would run the whole length of the road. ENGINEER FROM C.T. MALE-At this time no. Noted he recognized the concerns of the residents there are safety concerns. . . COUNCILMAN MARTIN-He had heard from a resident there that does not approve of moving the road. There is a contingency that is using this to support the moving of the road. COUNCILMAN TURNER-Questioned how long the road will be monitored, suggested this be done through the spring. ENGINEER FROM C.T. MALE-I would at least do that. This condition has been here, not in this severity, for a long, long time. HIGHWAY SUPT. RICK MISSIT A-I can tell you nineteen years. ENGINEER FROM C.T. MALE-I came here to say that we obviously do not have what I consider the most practical alternative, there are other alternatives that we can look at and put a cost to it. COUNCILMAN MARTIN-Regarding drainage any preliminary thoughts on that? ENGINEER FROM C. T. MALE-Given the erosion and these types of soils being sands, gravel, any kind of drainage, you want to pitch back don't go over the slope, collect it and discharge it. COUNCILMAN MARTIN-Questioned, in the borings was there ground water? ENGINEER FROM C.T. MALE-The water was right at lake level. Soil conditions, a very shallow ground water conditions being the lake level there is very little room for a seepage pit where you would collect discharge in to the ground so it would have to go to a basin or control discharge. EXECUTIVE DIRECTOR ROUND-Questioned when a product would be formulated for the public ... ENGINEER FROM C. T. MALE-I will work on this next week. If it is a can do situation from an environmental standpoint we can get a good handle on this and put a cost to it. SUPERVISOR BROWER-Questioned what kind of permits will be needed? ENGINEER FROM C.T. MALE-Noted that is yet to be looked into... SUPERVISOR BROWER-Thank you and will look forward to your reports... SIDEWALKS/SNOW REMOVAL Discussion held regarding contracting with the Highway Dept. for snow removal from sidewalks. . . COUNCILMAN MARTIN-questioned if the Highway Dept. can do it? HIGHWAY SUPERINTENDENT MISSIT A-When everything else is done. The highways have got to be completely and totally done before we get into the sidewalks, somehow, we have to use a phrase in a timely manner. COUNCILMAN MARTIN-From my standpoint I understand that completely and I am with you, you will never hear a complaint out of me that you did not get there after the last snowflake to clear these sidewalks. COUNCILMAN BREWER-But in the same vein we cannot expect residents to do the same thing either if we don't do it ourselves. We passed a law that says that residents have to clear sidewalks. . . HIGHWAY SUPERINTENDENT MISSIT A-Questioned if the Board was looking for a sidewalk district or department or what? COUNCILMAN MARTIN-Noted he did not want to add manpower.. . how will that effect reasonable, I think reasonable would be within forty eight hours after the end of the storm... COUNCILMAN STEC-I was thinking seventy-two... SUPERVISOR BROWER-I actually thought you would dedicate one individual, except where you needed help. HIGHWAY SUPERINTENDENT MISSITA-That cannot happen, what do I do if a guy calls in sick, there is vacation, there is everything else, how do you designate just one employee when I got seventeen trucks that are out plowing and you have got operators in the pits loading trucks ... COUNCILMAN MARTIN-Noted that should be left up to Mr. Missita. COUNCILMAN BREWER-When does the resident have to have their sidewalks done? Board agreed it was not specified. HIGHWAY SUPERINTENDENT MISSITA-Noted that this is the first time doing this...suggested a guide lines and sees what happens. Discussed the purchase of a Bobcat loader. Suggested that the existing three bobcats, keep one for Recreation and get rid of the other two units. Discussion held on time frame for plowing sidewalks. . . no time for this year. . . QUEENSBURYFORESTUPDATE COUNCILMAN BREWER-Tom Nace is drawing the plans, and will have that done in the third week in September. . . work to start in October. RESOLUTIONS RESOLUTION AUTHORIZING PURCHASE ORDER FOR ONE (1) BOBCAT LOADER FOR USE BY TOWN HIGHWAY DEPARTMENT RESOLUTION NO.: 357.2000 INTRODUCED BY: Mr. James Martin WHO MOVED ITS ADOPTION SECONDED BY: Mr. Theodore Turner WHEREAS, the Queensbury Town Board previously adopted purchasing procedures which require that the Town Board must approve any purchase in an amount of $5,000 or greater up to New York State bidding limits, and WHEREAS, the Town Highway Superintendent has advised the Town Board that he wishes to purchase one (1) Bobcat Loader for use by the Town Highway Department, and WHEREAS, New York State Bidding is not required as the purchased is under New York State Contract, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Highway Superintendent's purchase of one (1) Bobcat Loader from The Bobcat Company in accordance with New York State Contract #PC56218, Award #4393-G, for an amount not to exceed $26,981 to be paid for from the appropriate Highway Department account, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Highway Superintendent, Purchasing Agent and/or Town Supervisor to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 28th day of August, 2000, by the following vote: AYES Mr. Brewer, Mr. Stec, Mr. Martin, Mr. turner, Mr. Brower NOES None ABSENT: None RESOLUTION AUTHORIZING SUBMISSION OF APPLICATION FOR TECHNICAL ASSISTANCE GRANT FUNDS THROUGH NEW YORK STATE ADMINISTERED SMALL CITIES PROGRAM RESOLUTION NO.: 358.2000 INTRODUCED BY: Mr. James Martin WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner WHEREAS, the Town of Queensbury's Senior Planner has advised the Town Board that the New York State Governor's Office for Small Cities is accepting applications from eligible communities to compete for Community Development Technical Assistance Grants available through the New York State Community Development Block Grant (CDBG) Small Cities Program, and, WHEREAS, the Town of Queensbury submitted a Fiscal Year 2000 Small Cities Program Comprehensive Grant Application in April 2000, and WHEREAS, the Town of Queensbury was notified by the Governor's Office for Small Cities in August 2000 that the Town had not received a Fiscal Year 2000 Small Cities Program Comprehensive Grant Award, and WHEREAS, the Town Board wishes to revise and re-submit the Small Cities Program Comprehensive Grant Application, and WHEREAS, it is a purpose of the Community Development Technical Assistance Grants to prepare a CDBG application - revised submission, NOW, THEREFORE BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs re-submission of the Town of Queensbury's application for Community Development Technical Assistance Grants available through the New York State Community Development Block Grant (CDBG) Small Cities Program, such technical assistance funds to be for an amount not to exceed $2,500, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to sign any necessary documents in connection with the re-submission, including all applications, certifications and forms and further authorizes and directs the Town Supervisor and Community Development Department to take such other and further action as may be necessary to effectuate the terms of this Resolution. Duly adopted this 28th day of August, 2000 by the following vote: AYES : Mr. Brewer, Mr. Stec, Mr. Martin, Mr. Turner, Mr. Brower NOES : None ABSENT None RESOLUTION AUTHORIZING ALICE PEABODY TO HOOK-UP TO CITY OF GLENS FALLS SANITARY SEWER MAIN RESOLUTION NO.: 359.2000 INTRODUCED BY: Mr. Tim Brewer WHO MOVED ITS ADOPTION SECONDED BY: Mr. Daniel Stec WHEREAS, Alice Peabody of 56 Western Avenue, Queensbury, Tax Map No.: 115-1-14, has advised the Queensbury Wastewater Department that she has a failing septic system and therefore has requested Queensbury Town Board authorization to transmit wastewater and connect to the City of Glens Falls Sanitary Sewer System, and WHEREAS, the City of Glens Falls has verbally agreed to permit such a connection provided that the Queensbury Town Board approves the connection, and WHEREAS, the City of Glens Falls will bill Alice Peabody directly for such services, and WHEREAS, Ms. Peabody agrees that she will hook-up to a sewer district in the event that the Town of Queensbury establishes a sewer district which would include Ms. Peabody's property designated as Tax Map Parcel No.: 115-1-14, and NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes Alice Peabody to hook-up to the City of Glens Falls sewerage facilities, and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or Wastewater Director to take any other action necessary to effectuate the terms of this Resolution. Duly adopted this 28th day of August, 2000, by the following vote: AYES Mr. Brewer, Mr. Stec, Mr. Martin, Mr. Turner, Mr. Brower NOES None ABSENT: None SEWER DISTRICT CHARGES SUPERVISOR BROWER-Described the verbal agreements regarding sewer charges with the City of Glens Falls over the years, noted that the Mayor has agreed to honor those verbal agreements... COUNCILMAN MARTIN-Noted we need a basis for developing a number if not the number itself. SUPERVISOR BROWER-Noted that the Mayor was interested in the Great Escape's volume, he thought it was a dead issue. COUNCILMAN MARTIN-Requested that on every agenda there be the topic of sewer update.. . Requested a rational on the rates charged... SUPERVISOR BROWER-One option to approach is the independent consultant... COMPTROLLER HESS-Noted that the Town needs to clean up the old agreements, the Mayor has agreed but it has not been done. . . also looking for the consultants report due in next week. . . COUNCILMAN BREWER-Requested that a date be set for a meeting between the Town and the City. SUPERVISOR BROWER-Suggested that the meeting be with the Mayor alone..he is the guy that is supposed to set the meeting. . . We should know the consultants report first. . . COUNCILMAN MARTIN-Suggested in regard to the old verbal agreements to have Town Counsel draft an agreement ... agreed to by the Board. . . COUNCILMAN BREWER-Noted that the Michaels group should be aware of the situation... DEPUTY WASTEWATER SUPT. MIKE SHAW-will speaks to the Michael group. WORKSHOP AGENDA 18TH Of September. . . meeting with West Glens Falls Emergency Squad No meeting on the 4th of September CAPITAL PROJECTS COMPTROLLER HESS-Presented the Board with raw data on Capital Projects.. . looking to see the Board come up with a list of projects to be developed into a formal plan. General fund has a five point seven million dollar fund balance, you have two point two million dollars this year to allocate toward a Capital Project plan without making a spending commitment and we are generating this year at least a million two more. In wastewater you have almost a million in the various wastewater accounts, in operating fund. You need about thirty five percent of safe liquidity ratio on that, you still would have about six hundred thousand dollars. In the water funds, Queensbury Water Dist. you have a fund balance of three point nine million, forty percent of that is one point seven million so you have got two million there to deal with. Noted each project should be reviewed as to how it should be financed. COUNCILMAN MARTIN-Noted he will be looking at the Department Heads for direction in prioritizing projects. . . the form that the Department Heads filled out has started that function. COMPTROLLER HESS-Going down the urgent list: some can be funded in the budget... HIGHWAY SUPERINTENDENT MISSIT A-Spoke to the Board regarding a new building for Highway in the West End.. . noting this would free up office space on the campus here. EXECUTIVE DIRECTOR ROUND-Spoke to the Board regarding a needs assessment for the Office Complex. COUNCILMAN MARTIN-We need a criteria of prioritizing the projects among ourselves. Questioned if the item listed as underground utilities on Main Street, would be funded under a capital reserve? COMPTROLLER HESS-The Capital reserve would be set up for a number of projects. Once we have a list of items then we need a resolution adopting these as a formal Capital Plan at that point we will make specific recommendations as to how much of the fund balance you reserve and take it out of the General fund and put into a Capital Reserve and then it is out of the fund balance. When you report to the taxpayers this year we show a prudent financial statement. COUNCILMAN MARTIN-spoke to the Board regarding upgrading of Bay Road. Would raise in priority the following projects: Main Street underground utilities, PotterlDixon Road, the Satellite Garage and Gurney Lane Rec. area... Discussion held regarding Aviation Road Intersection - Executive Director Round indicated that DOT is preparing a contract to do a scope of services for that area. COMPTROLLER HESS-Will take back the information from tonight and put together a possible scenario on how to finance the projects as discussed. Discussion held on purchase of AMG building for Highway usage... Councilman Brewer-requested that the building be inspected... Councilman Martin-need to know what is needed to modify the building... Highway Supt. Missita-Based on the conversation with Mark Laveck is that the company that went out of there has to repair what ever they did in there as far as damage goes, leaving the price as is they will add seven doors and reconstruct the back of the building, and put all the new doors in that I need for the ten bays that I need and remove all the heating units and everything.. . Executive Director Round questioned if there were any environmental concerns there? COMPTROLLER HESS-If anyone has any notes that would like to make on the priorities.. . and get them in, in the next week or so.. COUNCILMAN MARTIN-I would like to see Bay Road added, I would like to break out the beautification at the intersection #7 as a separate project. . . RESOLUTION CALLING FOR EXECUTIVE SESSION RESOLUTION NO. 360.2000 INTRODUCED BY: Mr. Daniel Stec WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Tim Brewer RESOLVED, that the Town Board of the Town of Queensbury hereby moves into Executive Session to discuss personnel issue. Duly adopted this 28th day of August, 2000 by the following vote: AYES: Mr. Brewer, Mr. Martin, Mr. Turner, Mr. Stec, Mr. Brower NOES: None ABSENT: None RESOLUTION ADJOURNING EXECUTIVE AND SPECIAL SESSION RESOLUTION NO. 361.2000 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Daniel Stec RESOLVED, that the Town Board hereby adjourns its Executive and Special Session. Duly adopted this 28th day of August, 2000 by the following vote: AYES: Mr. Brewer, Mr. Martin, Mr. Turner, Mr. Stec, Mr. Brower NOES: None ABSENT: None Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury