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FINANCIAL\\2019\\Occupancy Tax Funds – Use for Brochures – Fort Orange Press – Lowest Quote – 5-6
RESOLUTION AUTHORIZING USE OF OCCUPANCY FUNDS FOR
PURCHASE OF TOWN OF QUEENSBURY BROCHURES
RESOLUTION NO.: ______________________________________________________, 2019
INTRODUCED BY: ______________________________________________________
WHO MOVED ITS ADOPTION
SECONDED BY: _______________________________________________________
WHEREAS, by prior Resolution and Agreement the Queensbury Town Board provided in the
Town Budget for the Town’s receipt of occupancy tax revenues from Warren County in accordance
with the Local Tourism Promotion and Convention Development Agreement (Agreement) entered into
between the Town and Warren County, and
WHEREAS, the Agreement provides that specific expenditure of the funds provided under the
Agreement are subject to further Resolution of the Town Board, and
WHEREAS, the Town Board wishes to purchase Town of Queensbury brochures, which
brochures will promote the Town, its businesses and amenities, such funds to be from Warren County
occupancy tax revenues received by the Town, and
WHEREAS, such brochures will help to attract a significant number of people to the Town of
Queensbury and the general community, thereby serving as an economic development tool for tourism
in Queensbury and the surrounding area,
WHEREAS, the Town requested and received quotes for such brochures and the lowest
quote is from Fort Orange Press as set forth in its March 07, 2019 Printing Quotation in the amount of
$5,389, and therefore the Town Board wishes to authorize the purchase,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves and authorizes the
expenditure of $5,389 for printing costs of 40,000 Town of Queensbury brochures in accordance with
the Printing Quotation of Fort Orange Press dated March 07, 2019 in the amount of $5,389 presented
at this meeting, such funds to be from Warren County occupancy tax revenues received by the Town
and to be paid for from Account No.: 050-6410-4412, contingent upon the Town Budget Officer
confirming that the Town has unallocated occupancy tax funds available from Warren County, and
BE IT FURTHER,
RESOLVED that the Town Board authorizes and directs the Town Budget Officer to
take all actions necessary to amend the Town Budget and increase appropriations and revenues as
necessary to provide for such payment as follows:
Revenue Acct No. –050-0000-51113 Occupancy Tax Revenue $5,389;
Expense Acct. No. – 050-6410-4412 Use of Occupancy Tax $5,389; and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor, and/or
Town Budget Officer to take such other and further action as may be necessary to effectuate the terms
of this Resolution.
th
Duly adopted this 6 day of May, 2019, by the following vote:
AYES :
NOES :
ABSENT:
•
.+ Date: March 07,2019
Ybr Printing Quotation Estimate Number: 22233
fort'� , �']y ej p'�ress Customer Number: 00002240
Sales Representative: DanielaVanVeghten
Customer: Town of Queensbury
742 Bay Road Phone: (518)761-8200
Queensbury,NY 12804 Fax:
E-mail:
Contact: Jennifer McDonald
a
Description: Town of Queensbury brochure
Prepress: Customer will supply"Print Ready PDF"file.
Proofs: Hi-Resolution proof included.
Pages: 8 Self Cover
Flat Size: 16 x 10.5
Final Size: 8 x 10.5 soft fold to 4 x 10.5 after stitching
Stock: 80 lb Silk Text
Inks: 4/4 Process
Finishing: Trim,fold,saddle stitch,soft fold to 4 x 10.5 after stitching,deliver to Lake George
Price:
Ouantity Price
10,000 $1,898.00
15,000 $2,455.00
20,000 $2,996.00
40,000 $5,389.00
Additional notes: Includes delivery to Lake George •
Terms: Net 30 Days
Thank you for inviting Fort Orange Press to submit this quotation based on your specifications.Please note the prices referenced in this estimate do not include tax or shipping charges
unless otherwise specified.This quotation is valid for 30 days only and subject to revision any time thereafter.Author's alterations,if applicable,will be billed at$100 per hour.
The minimum charge for materials and services provided for all jobs is$100.
All work is accepted subject to the'Terms and Conditions of Sale'accompanying this estimate
Customer Acceptance of Proposal:As stated in the above specifications,the cost associated with the printing of this project is satisfactory and is hereby accepted.Please sign and
Glens Falls Printing Quote
Brochure
8"x 10.5"
8 page self cover booklet(this is 2 sheets of 16"x 10.5" paper,folded in half and saddle stitched)
Stitches on the 10.5" dimension
Prints full color throughout with bleeds
Soft folds to 4"x 10.5"
Problem-free file supplied by you, proof provided by us.
Prices do not include tax.
60#Gloss Text Pa
• 1 =$2565.00
• 0,00 —$3993.00
• 40,000=$ 6.00
80#Silk Text Paper
• 10,000=$2786.00
• 20,000=$4308.00
• 40,000=$7522.00
enchemar Date: 2/6/2019
X Need estimate Quote due: 2/6/2019
nntrng, inc. Job order Salesperson: Kevin
1890 Maxon Rd, Schenectady, New York 12308 X New job
Telephone: (518) 393-1361 FAX: (518) 372-1336 Direct reprint
Reprint with changes
Job Estimate# 108671 Job Order# Previous Job#:
Company: Town of Queensbury Phone: 518-761-8200
742 Bay Rd. Fax:
Queenbury, NY 12804 P.O.#:
Contacts: John Strough email: QbvSupervisor(a queensburv.net
Specifications:
Job Title: Town of Queesnbury brochure
Open Size: 16x10.5 Finished/Page Size: stitches 8x10.5, soft fold to 4x10.5
Pages: 8
Stock: Cover:
Text: 80#Satin text
Ink: cover: 4 color process 2 sides Bleeds: yes
Text: 4 color process 2 sides Bleeds: yes
Artwork: X Disk supplied MAC/PC File emailed to desktop:
File on ftp site File Name/Folder:
Pre-Press: Additional Instructions:
Scans(Quantity): Final Sizes and Color:
Proofs: X Imposition proof Lasers PDF proof Email to:
X Kodak Matchprint(Inkjet proofing media) Kodak XP-4 Approval proof
Test Matchprint Size: Test XP-4 Approval Size:
Bindery: fold, saddlestitch, trim, softfold to final size
Special
Instructions: Freight not included
Quantity 10,0001 20,000 40,000
Price $2,255 $3,247 $5,328
adtnl to shrink $75 $125 $225
Delivery Schedule: working days upon receipt of order. Delivery Date: