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FINANCIAL\\2019\\Close Capital Project 194 – Highway Garage – 5-6-19
RESOLUTION AUTHORIZING CLOSURE OF HIGHWAY GARAGE
REPAIRS CAPITAL PROJECT FUND #194
RESOLUTION NO.: ____________________________________________________, 2019
INTRODUCED BY: ____________________________________________________
WHO MOVED ITS ADOPTION
SECONDED BY: ___________________________________________________
WHEREAS, by Resolution No.: 319,2012, the Queensbury Town Board established
Highway Building Repairs Capital Project Fund #194 (Fund #194) which established funding
toward certain renovations at the Town’s Highway Garage, and
WHEREAS, by Resolution No.: 82, 2016, the Town Board established Highway Garage
Capital Project Fund #208 (Fund #208) which established funding for expenses associated with
the feasibility of the construction of a new Town Highway Garage, and
WHEREAS, by Resolution No.: 289,2017, the Town Board authorized the transfer of
$2,370,000 from the Town’s General Fund Undesignated, Unassigned Fund Balance into Fund
#194 toward Highway Garage renovations but the Town Board now wishes to build a new
Highway Garage and accordingly transfer all monies currently in #194 into Fund #208, and
WHEREAS, upon the transfer of such funds, Fund #194 may be closed, and
WHEREAS, the Town’s accounting records show that there is $2,389,740.02 remaining
in Fund #194 so the Town Board wishes to transfer this remaining balance to Fund #208 and
close Fund #194,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town
Budget Officer to close Highway Building Repairs Capital Project Fund #194 (Fund #194) and
transfer its remaining balance of $2,389,740.02 to Highway Garage Capital Project Fund #208
(Fund #208), and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to take all action necessary to increase the following appropriations and revenues as necessary:
194-9950-9030 - Transfer to Capital Project - $2,389,740.02
208-0000-55031 - Interfund Revenue - $2,389,740.02
208-1620-2899 – Capital Construction - $2,389,740.02
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Budget Officer and/or Accountant to take such other and further action as may be
necessary to effectuate all terms of this Resolution.
th
Duly adopted this 6 day of May, 2019, by the following vote:
AYES :
NOES :
ABSENT:
RESOLUTION AUTHORIZING ESTABLISHMENT OF
HIGHWAY GARAGE REPAIRS CAPITAL PROJECT FUND #194
RESOLUTION NO.: 319, 2012
INTRODUCED BY: Mr. John Strough WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Ronald Montesi
WHEREAS, the Queensbury Town Board previously established a Capital Reserve Fund
known as the Highway Garage Repairs Reserve Fund No. 62 for future capital projects, and
WHEREAS, in accordance with New York State General Municipal Law §6-c(8),
expenditure from this fund shall be made only by authorization of the Town Board, and
WHEREAS, expenditure from Capital Reserve Fund No.: 62 is subject to permissive
referendum in accordance with General Municipal Law §6-c(8), and
WHEREAS, the Town of Queensbury's Facilities Manager has recommended certain
steel/concrete/structural repairs and break/locker room renovations at the Town's Highway
Garage (Project) as were set forth in specifications set forth in vendor quotes provided by the
Town's Facilities Manager,Town Engineer and/or Town Purchasing Agent, and
WHEREAS, such proposed Project is anticipated to cost approximately$20,000,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Highway Building Repairs Capital Project and establishment of a Capital
Project Fund to be known as the Highway Building Repairs Capital Project Fund #194 which
will establish funding for expenses associated with this Project, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
Capital Project shall be by a transfer from the Town of Queensbury Highway Garage Capital
Reserve Fund #62 in the amount of $20,000 to transfer to Highway Building Repairs Capital
Project Fund#194, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for
such Project is an expenditure for a specific capital project for which the Reserve Account was
established, and
BE IT FURTHER,
RESOLVED that the Queensbury Town Board further authorizes and directs the Town
Budget Officer to take all action necessary to establish the following accounts for such
appropriations and revenues as necessary:
• Revenue Acct No. — 194-0000-55031 (Interfund Revenue) $20,000; and
• Expense Acct No. — 194-1620-2899 (Capital Construction) $20,000;
• Increase Appr 001-9950-9030-0062 Transfer to Cap Project $20,000;and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2012 Town Budget, make any adjustments, budget amendments, transfers
or prepare any documentation necessary to establish such appropriations and estimated revenues,
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and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Facilities Manager, Purchasing Agent and/or Town Budget Officer to take any and all action
necessary to effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 5th day of November, 2012, by the following vote:
AYES : Mr. Strough, Mr. Stec, Mr. Metivier, Mr. Montesi
NOES : None
ABSENT : Mr. Brewer
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RESOLUTION AUTHORIZING ESTABLISHMENT OF HIGHWAY
GARAGE CONSTRUCTION PROJECT - CAPITAL PROJECT FUND #208
AND ENGAGEMENT OF C.T. MALE ASSOCIATES TO PROVIDE
PROFESSIONAL SERVICES RELATED TO FEASIBILITY STUDY
RESOLUTION NO.: 82,2016
INTRODUCED BY: Mr. William VanNess
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Anthony Metivier
WHEREAS, the Queensbury Town Board wishes to evaluate the feasibility of the
construction of a new Town Highway Garage, and
WHEREAS, the Town Board therefore wishes to establish a Capital Project for such
Project and establish and fund the Revenue and Expense Accounts for the Capital Project in a
total amount of$50,000, and
WHEREAS, the Town Board wishes to engage the engineering and design services of C.T.
Male Associates to assist the Town with evaluating such Project for an amount not to exceed the
amount of $13,900 as delineated in C.T. Male Associates' proposal dated February 3, 2016 and
presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Highway Garage Capital Project and the establishment of a Capital Project
Fund to be known as the Highway Garage Capital Project Fund #208 which Fund will establish
funding for expenses associated with this Project, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
Capital Project shall be by a transfer of$50,000 from Capital Reserve Fund #64 to transfer to
Highway Garage Capital Project Fund#208, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to take all action necessary to establish the following accounts for such appropriations and
revenues as necessary:
• 001-9950-9030-0064 Transfer to Capital Project- $50,000
• 208-0000-55031 Interfund Revenue - $50,000
• 208-1620-2899 Capital Construction - $50,000
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2016 Town Budget, make any adjustments, budget amendments, transfers
or prepare any documentation necessary to establish such appropriations and estimated revenues,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs engagement of C.T. Male
Associates to evaluate the feasibility of the construction of a new Town Highway Garage for an
amount not to exceed the amount of$13,900 as delineated in C.T. Male Associates' proposal dated
February 3, 2016 and presented at this meeting, and
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BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
sign the Proposal with C.T. Male and any other necessary Agreements or documentation and the
Town Supervisor and/or Town Budget Officer take any and all action necessary to effectuate all
terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 8th day of February, 2016, by the following vote:
AYES : Mr. Strough, Mr. Metivier, Mr. Clements, Mr. VanNess
NOES : None
ABSENT : Mr. Irish
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RESOLUTION AUTHORIZING TRANSFER OF FUNDS
FROM UNDESIGNATED GENERAL FUND BALANCE
RESOLUTION NO.: 289,2017
INTRODUCED BY: Mr. Tim Brewer
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Brian Clements
WHEREAS, by Resolution No.: 400,2015, in order to comply with the requirements of
Governmental Accounting Standards Board Statement No. 54, Fund Balance Reporting and
Governmental Fund Definitions (GASB54), the Queensbury Town Board adopted a Fund
Balance Policy, and
WHEREAS, in accordance with such Fund Balance Policy, the Town Budget Officer has
recommended that the Town Board transfer a total of$2,800,000 from the Town's undesignated,
unassigned General Fund's Fund Balance as follows:
• $2,370,000 to Highway Garage Capital Project 194-1620-2899 Capital Construction;
• $ 150,000 to Vehicle Replacement Project 195-1640-2020 ; and
• $ 350,000 to 2018 Town Budget
and
WHEREAS, the Town Board concurs with the Budget Officer's recommendations and
wishes to authorize the Town Budget Officer to transfer $2,800,000 of undesignated, unassigned
Fund Balance from the General Fund to such accounts as delineated above,
NOW,THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board authorizes and directs the Town Budget
Officer to transfer $2,800,000 from the Town's General Fund undesignated, unassigned Fund
Balance as follows:
• $2,370,000 to Highway Garage Capital Project 194-1620-2899 Capital Construction;
• $ 150,000 to Vehicle Replacement Project 195-1640-2020 ; and
• $ 350,000 to 2018 Town Budget
and make any adjustments, budget amendments, transfers or prepare any documentation and take
all other actions necessary to effectuate the terms of this Resolution.
Duly adopted this 25u' day of September,2017,by the following vote:
AYES : Mr. Clements, Mr. Brewer,Mr. Strough, Mr. Metivier
NOES : None
ABSENT : Mr. Irish
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