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2001-12-27 SP SPECIAL TOWN BOARD MEETING DECEMBER 27,2001 MTG# 56 RES#484-493 7:00 P.M. BOARD MEMBERS PRESENT SUPERVISOR DENNIS BROWER COUNCILMAN JAMES MARTIN COUNCILMAN THEODORE TURNER COUNCILMAN DANIEL STEC COUNCILMAN TIM BREWER COUNCILMAN ELECT ROGER BOOR TOWN OFFICIALS COMPTROLLER, HENRY HESS ASSESSOR, HELEN OTTE PLEDGE OF ALLEGIANCE LED BY SUPERVISOR DENNIS BROWER SUPERVISOR BROWER-Opened meeting. DISCUSSION QUEENSBURY /GLENS FALLS ASSESSMENT COORDINATION AGREEMENT MIKE SWAN - WARREN COUNTY REAL PROPERTY TAX SERVICES, AND TOWN ASSESSOR HELEN OTTE PRESENT Discussion held regarding Queensbury/Glens Falls Assessment Coordination Agreement. Supervisor Brower noted that Mr. Swan has been very pleased with the joint assessment coordination unit between the City of Glens Falls and the Town over the last few years noting he has stressed the importance of retaining this relationship with Glens Falls. Noted his only concern is the fact that we get $15,000 from the City for this joint review noting he doesn't feel this is equitable. Mr. Swan noted that the Real Property Tax Law, Section 1573, Sub-Section 3D, there is a penalty if you withdraw from a consolidated assessing unit within ten years of signing on noting it is a prorated penalty. You would have to pay back about seventy percent of the money that the State paid the Town, which was about $84,000. Councilman Martin noted he is pleased with the joint assessment unit is concerned about how the service is being supplied, how can it be better than it is now, where do you see things going? Mr. Swan noted in his opinion he feels that the City is not paying their fair share noting he has talked to the Mayor regarding this will talk to him again about it. In most other consolidating assessing units both municipalities share the benefit package for the assessor this is not being done in this case. Councilman Martin questioned how much more should the City be paying? Councilman Brewer it looks like $16,000. Mr. Swan the long term of what's going on with the consolidated assessing unit if you take out the budgetary and look strictly at the taxpayer and what they are getting out of it the benefit is astronomical. Are talking about doing a reevaluation project combing the City and the Town into one unit running out of Mr. Swan's department. If they can run it out of his department with Helen's work they could probably do everything for $30,000 to $40,0000 with the anticipated reval in 2004. Assessor, Ms. Otte noted there is more reimbursement for a coordinated unit doing a reval. Councilman Brewer questioned how do they get the City to pay their fair share? Mr. Swan asked the board to hold off making the decision until he has a chance to talk to the Mayor regarding the advantages and disadvantages. Councilman Brewer proposed that the board not do anything until they find out if they City will pay their fair share. Mr. Swan noted he would like to get the Administrator for the Glens Falls School District, which is the biggest beneficiary of this whole thing to meet with the Mayor. Supervisor Brower asked what the City was paid by the State? Assessor, Ms. Otte they were paid $42,000. Mr. Swan noted they would have to payback seventy percent of that amount. Supervisor Brower noted that Comptroller, Mr. Hess and himself did sit down with the Mayor noting the Mayor was to bring it back to the Council. Mr. Hess noted they gave a summary of what's happened for the past three years and what would happen this year. In the past three years it shows that the Town has really subsided their assessment in the amount of $20,000 to $22,000 by picking up the extra cost noting $28,000 is the fair number to just cover the cost which is just breaking even on the cost of doing this. Comptroller, Mr. Hess noted he spoke with the Mayor the Mayor went to the Common Council presented it and they were firm that they wanted to continue to pay the amount they have been paying noting after further discussions with Supervisor Brower the Mayor will bring it back to the Council again. Assessor, Ms. Otte noted that the coordinated assessing unit provides consistent assessing practices for twenty five to thirty thousand property owners in the two municipalities. After further discussion it was the decision of the board to discuss this matter at the January 28th meeting. RESOLUTIONS RESOLUTION AWARDING BID FOR PURCHASE OF VIBRATORY TANDEMROLLERFOR TOWN HIGHWAY DEPARTMENT RESOLUTION NO. 484,2001 INTRODUCED BY: Mr. James Martin WHO MOVED ITS ADOPTION SECONDED BY: Mr. Tim Brewer WHEREAS, the Town's Purchasing Agent duly advertised for bids for the purchase of one (1) 1998 or newer Vibratory Tandem Roller for use by the Town's Highway Department, and WHEREAS, Contractors Sales Company, Inc. submitted the only and lowest responsible bid in the amount of $53,450.00 and the Highway Superintendent and Purchasing Agent have recommended that the Town Board award the bid to Contractors Sales Company, Inc, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby awards the bid for one (1) Vibratory Tandem Roller to Contractor Sales Company Inc. for an amount not to exceed $ 53,450.00 from Heavy Equipment Account No.: 04-5130-2040. Duly adopted this 27th day of December, 2001 by the following vote: AYES Mr. Martin, Mr. Turner, Mr. Stec, Mr. Brewer, Mr. Brower NOES None ABSENT:None RESOLUTION TO AMEND 2001 BUDGET RESOLUTION NO.: 485, 2001 INTRODUCED BY: Mr. Tim Brewer WHO MOVED ITS ADOPTION SECONDED BY: Mr. James Martin WHEREAS, the attached Budget Amendment Requests have been duly initiated and justified and are deemed compliant with Town operating procedures and accounting practices by the Town Comptroller, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town Comptroller's Office to take all action necessary to transfer funds and amend the 2001 Town Budget as follows: HIGHWAY: FROM: TO: $ AMOUNT: 04-9060-8060 (Health Ins. Premiums) 04-5142-4641 (Snow & Ice Melting Agents) 11,000. WATER: FROM: TO: $ AMOUNT: 40-8310-4820 (Uniforms) 40-8320-4820 (Uniforms) 700. Duly adopted this 27th day of December, 2001, by the following vote: AYES Mr. Turner, Mr. Stec, Mr. Brewer, Mr. Brower, Mr. Martin NOES None ABSENT: None RESOLUTION AUTHORIZING INTERMUNICIP AL AGREEMENT WITH CITY OF GLENS FALLS FOR PLOWING OF BORDER STREETS RESOLUTION NO.: 486,2001 INTRODUCED BY: Mr. Daniel Stec WHO MOVED ITS ADOPTION SECONDED BY: Mr. Theodore Turner WHEREAS, the Town of Queensbury (Town) and the City of Glens Falls (City) are immediately adjacent municipalities with several streets along the border between the Town and City, and WHEREAS, the streets are used by residents of both municipalities and are immediately adjacent to properties of both municipalities, and WHEREAS, by Town Board Resolution No.: 516,2000 and City Council Resolution No.: 05, 2001, the Town Board and City Council each authorized an Intermunicipal Agreement providing that each municipality would plow some of the other's streets on the municipal boundary, and WHEREAS, during calendar year 2001, the plowing arrangement successfully improved the prompt, beneficial and efficient plowing of these streets, and WHEREAS, the Town and City wish to renew such Intermunicipal Agreement, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Intermunicipal Agreement with the City of Glens Falls providing for the plowing of border streets within the Town and City as presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Supervisor to execute the Agreement and take such other and further action necessary to effectuate the terms of this Resolution. Duly adopted this 27th day of December, 2001 by the following vote: AYES Mr. Stec, Mr. Brewer, Mr. Brower, Mr. Martin, Mr. Turner NOES None ABSENT: None RESOLUTION AMENDING RESOLUTION NO.: 471,2001 REGARDING PUBLIC HEARINGS ON EMERGENCY AMBULANCE SERVICE AGREEMENTS FOR YEARS 2002 AND 2003 RESOLUTION NO.: 487, 2001 INTRODUCED BY: Mr. Tim Brewer WHO MOVED ITS ADOPTION SECONDED BY: Mr. James Martin WHEREAS, by Resolution No.: 471,2001 the Queensbury Town Board authorized the scheduling of public hearings concerning the proposed new emergency ambulance service Agreements between the Town of Queensbury and its three emergency squads, Bay Ridge Rescue Squad, Inc., North Queensbury Rescue Squad, Inc., and West Glens Falls Emergency Squad, Inc., for January 7th, 2002 at 7:00 p.m., and WHEREAS, the Town Supervisor has rescheduled January's first regular Town Board Meeting for January 14th rather than January 7th and therefore the Town Board wishes to amend Resolution No.: 471,2001 to reschedule the public hearings concerning the emergency squad Agreements for January 14th, 2002 at 7:00 p.m., NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby amends Resolution No.: 471,2001 to reschedule the public hearings concerning the proposed new emergency ambulance service Agreements between the Town of Queensbury and its three emergency squads, Bay Ridge Rescue Squad, Inc., North Queensbury Rescue Squad, Inc., and West Glens Falls Emergency Squad, Inc., for January 14th, 2002 at 7:00 p.m., and BE IT FURTHER, RESOLVED, that the Town Board hereby affirms and ratifies Resolution No.: 471,2001 in all other respects. Duly adopted this 27th day of December, 2001, by the following vote: AYES Mr. Brewer, Mr. Brower, Mr. Martin, Mr. Turner, Mr. Stec NOES None ABSENT:None DISCUSSION HELD BEFORE VOTE: COMPTROLLER, MR. HESS-They have received responses from Bay Ridge Fire and Bay Ridge Ambulance to join in the Nimo Electric. Noted Connie Tucker phoned him noting she is asking for her 2003 budget to be adjusted to be equal to her 2002 and budget, which sounded okay except that her 2002 budget included a lot of one time expenses noting she will be coming to the pubic hearing regarding this matter. RESOLUTION AUTHORIZING ADOPTION OF NON-UNION POSITION/GRADE SCHEDULE FOR 2002 RESOLUTION NO.: 488, 2001 INTRODUCED BY: Mr. James Martin WHO MOVED ITS ADOPTION SECONDED BY: Mr. Theodore Turner WHEREAS, the Queensbury Town Board previously adopted and then revised a Non- Union Position/Grade Schedule (Schedule) as part of its Salary Administration Program in the Town's Employee Management System Handbook, and WHEREAS, the Town Board wishes to revise the Schedule as proposed in the document presented at this meeting entitled, "Town of Queensbury Non-Union Position/Grade Schedule" effective January 1, 2002, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and adopts the Non- Union Position/Grade Schedule effective January 1, 2002 as follows: Town of Queensbury Non-Union Position/Grade Schedule Effective January 1, 2001 Grade Job Title 1 None 2 None 3 Records Clerk Real Property Data Collector 4 Billing Supervisor Deputy Court Clerk Deputy Town Clerk II Real Property Tax Service Assistant Account Clerk Deputy Tax Receiver 5 Aquatics Supervisor Building & Zoning Enforcement Officer Confidential Secretary to Highway Superintendent Confidential Secretary to Town Supervisor Court Clerk Deputy Town Clerk I Deputy Fire Marshal Senior Account Clerk Senior Coordinator Assistant to Assessor 6 Assistant to the Comptroller/Accountant Assistant Director Recreation Computer Technology Coordinator Data Collector/Appraiser Confidential Legal Secretary/Assistant Planning Assistant Water Maintenance Distribution Supervisor Fire Marshal 7 7M Director Building & Code Enforcement Senior Planner Code Compliance Officer Cemetery Superintendent Director Solid Waste Operations Director Building & Grounds (Facilities) Deputy Superintendent Wastewater 8M Deputy Highway Superintendent Deputy Superintendent Water Director Parks & Recreation 9M Assessor Director of Information Technology 10M Comptroller Executive Director Community Development Superintendent Water & Wastewater and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Comptroller to replace the current Non-Union Position/Grade Schedule with the new Non-Union Position/Grade Schedule in the Town's Wage and Salary Administration Program in the Employee Management System Handbook. Duly adopted this 27th day of December, 2001 by the following vote: AYES Mr. Brower, Mr. Martin, Mr. Turner, Mr. Stec, Mr. Brewer NOES None ABSENT: None RESOLUTION AUTHORIZING ADOPTION OF NON-UNION SALARY STRUCTURE FOR THE YEAR 2002 RESOLUTION NO.: 489, 2001 INTRODUCED BY: Mr. Tim Brewer WHO MOVED ITS ADOPTION SECONDED BY: Mr. James Martin WHEREAS, by Resolution No.: 498,00, the Queensbury Town Board revised its Wage and Salary Structure (Structure) as part of the Salary Administration Program in Section IV of the Town's Employee Management System Handbook, and WHEREAS, the Town Board wishes to revise the Structure as proposed in the document presented at this meeting entitled, "Town of Queensbury Non-Union Salary Structure," effective January 1, 2002, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and adopts the Non- Union Salary Structure effective January 1, 2002 as follows: Town of Queensbury Non-Union Salary Structure Effective January 1,2002 Grade Minimum Midpoin t Scheduled Max Extended Max 1 15,989 19,58723,18423,4162 17,90821,938 25,96726,227320,05624,56929,08129,372 4 22,462 27,51632,57032,896525,15930,82036,481 36,846628,17934,52040,86041,269731,55938,660 45,76146,219835,34543,29851,25051,7639 39,58848,49657,403 57,977 10 44,337 54,313 64,28964,932 7M 31,55938,66045,76148,255 8M 35,345 43,298 51,250 54,044 9M 39,588 48,496 57,403 60,532 10M 44,337 54,313 64,28967,793 and BE IT FURTHER, RESOLVED, that the Town Board further authorizes and directs the Town Comptroller to replace the current Non-Union Salary Structure with this new Non-Union Salary Structure in the Town's Wage and Salary Administration Program in the Employee Management System Handbook. Duly adopted this 27th day of December, 2001 by the following vote: AYES Mr. Martin, Mr. Turner, Mr. Stec, Mr. Brewer, Mr. Brower NOES None ABSENT: None RESOLUTION ADOPTING PART-TIME HOURLY WAGE AND ANNUAL STIPEND, NON- MANAGEMENT, NON-UNION FULL-TIME STAFF AND MANAGEMENT STAFF SALARY SCHEDULES EFFECTIVE JANUARY 1, 2002 RESOLUTION NO.: 490, 2001 INTRODUCED BY: Mr. Tim Brewer WHO MOVED ITS ADOPTION SECONDED BY: Mr. Daniel Stec WHEREAS, the Queensbury Town Board wishes to adopt new salary and wage schedules for its part-time hourly, non-management, non-union full-time and management staff for 2002, and WHEREAS, these salary schedules shall supersede all previously adopted salaries for these positions, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes the new salary and wage schedules for its part-time hourly, non-management, non-union full-time and management staff, effective January 1, 2002 as follows: Part-Time Hourly Wage and Annual Stipend Schedule Position Name Year 2001 Wage/Stipend Clerk-Assessor's Office, Part-time Real Property Tax Service Asst., Part-time Cemetery Secretary Court Officer - Hourly Rate Court Officer-Service Fee School Traffic Officer (two hour guarantee) Clerks, Temporary and Part-time Laborer, Part-time Cleaner, Part-time Senior Typist (Waste Water), Part-time Senior Account Clerk, Part-time Data Collector, Part-time Barbara Howe Elizabeth Dybas Gail St. Clair James Gerrard James Gerrard Various Various Various, Primarily Solid Waste James Montgomery Susan Poland 11.87 14.37 10.75 11.4119.67 11.60 9.84 10.80 9.00 13.19 10.86 10.93 Joint Assessment (Glens Falls) Tax Receiver Historian Purchasing Agent Zoning Administrator Helen Otte Darleen Dougher Marilyn VanDyke Joann Hicks Craig Brown 15,000 5,971 4,700 4,244 3,500 Planning & Zoning Board Per meeting Board of Assessment Review Chairman Secretary Member Per session 55. 50. 45. 50. Non-Management - Non-Union Position Name Grade OT Salary Director Building & Codes Senior Planner Code Compliance Officer Code Compliance Officer Maintenance Supervisor - Water Hatin, David Ryba, Marilyn Brown, Craig Frank, Bruce Burch, Timothy 77776 Ex Ex Ex Ex 45,90641,097 34,608 31,559 41,260 Assistant to Comptroller/Accountant Confidential Legal See.! Assistant Data Collector/Appraiser Assistant Recreation Director Computer Technology Coordinator DuBois, Kathleen Martin, Pamela Meade, Sharon Lovering, Steven Shaw, William 6 6 6 6 6 Ex Ex Ex 39,12738,383 35,010 36,418 32,782 Fire Marshal Planning Assistant Deputy Town Clerk I Court Clerk Court Clerk Jones, Christopher Moore, Laura Barber, Caroline Stockwell, Karen Finamore, Carol 6 6 5 5 5 Ex Ex Ex Ex 34,90430,51435,52536,48136,481 Bldg & Code Enforcement Officer Bldg & Code Enforcement Officer Confidential Secretary to Supervisor Senior Account Clerk Senior Coordinator O'Brien, John Clugstone, Joel Lavery, William Hammond, Marilyn Kathe, Kathleen 5 5 5 5 5 Ex 34,29932,18830,76631,56729,502 Confidential Highway Secretary Deputy Fire Marshal Assistant to Assessor Aquatics Supervisor Billing Supervisor Bernard, Rebecca Smith, Stephen Collyer, Mark Herald, Diane Plante, Anna 5 5 5 5 4 Ex Ex 28,72928,11428,00526,011 30,900 Deputy Town Clerk II Deputy Tax Receiver Real Property Tax Service Assistant Account Clerk Deputy Court Clerk O'Brien, Karen Fish, Judy Winslow, Mary Gebo, Connie Hatin, Kerrie 4 4 4 4 4 Ex 30,886 32,267 31,525 29,808 27,048 Records Clerk Computer Technology Assistant Hicks, Joann Lashway, Ryan 3 NA 28,00628,825 Management Positions Position Name Grade OT Salary Superintendent Water & Wastewater Comptroller ExecutiveDirector Community Development Assessor Director of Information Technology VanDusen, Ralph Hess, Henry Round, Christopher Otte, Helen Keenan, Robert 10 10 10 9 9 Ex Ex Ex Ex Ex 64,92061,48356,331 53,61653,560 Deputy Superintendent Water Director of Parks & Recreation Deputy Highway Superintendent Deputy Superintendent of Wastewater Director of Solid Waste Operations Ostrander, Bruce Hansen, Harry Travis, Michael Shaw, Michael Coughlin, James 8 8 8 7 7 Ex Ex Ex Ex Ex 51,75251,250 45,00045,76146,209 Director of Building and Grounds Cemetery Superintendent Rice, Perley Mosher, Rodney 77 Ex Ex 42,42245,761 Duly adopted this 27th day of December, 2001 by the following vote: AYES Mr. Stec, Mr. Brewer, Mr. Brower NOES None ABSENT: None ABSTAIN: Mr. Turner on Deputy Town Clerk II & Building & Code Enforcement Officer I, Mr. Martin on Confidential Legal Secretary Assistant RESOLUTION AUTHORIZING PURCHASE OF 4 CYLINDER ENGINE ON SANDER RESOLUTION NO. 491. 2001 INTRODUCED BY: Mr. James Martin WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner WHEREAS, the Town Board of the Town of Queensbury has previously adopted purchasing procedures and in accordance with said procedures, it must be disclosed if any purchase is made from an employee, and WHEREAS, the Town of Queensbury Highway Superintendent has proposed to purchase a 4 cylinder engine to replace a Pony Engine to run the sander unit 90-11, in the amount of $500.00 from Mr. Robert Morin a Town of Queensbury Highway Dept. Mechanic. NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Queensbury hereby approves of the Highway Superintendent's purchase of a Wisconsin, Model UG4D Serial # 3300197 4 Cylinder Engine from Robert Morin, Town of Queensbury Highway Dept. Mechanic, 1221 Glens Falls Mtn. Road, Lake Luzerne, N.Y. to be paid for from Account No.: 04-5130-4110 Vehicle Repairs. Duly adopted this 27th day of December, 2001 by the following vote: Ayes: Mr. Stec, Mr. Brewer, Mr. Brower, Mr. Martin, Mr. Turner Noes: None Absent:None DISCUSSION HELD Supervisor Brower spoke to the board regarding a proposed resolution at the County for retention of certain parcels for County use and submission of request to the Town of Queensbury that the parcels be made tax exempt noting that all the parcels are situated around Warren County Airport noting that some of the lands would be used for flight path, but all have potential for development in the future possibly because of the sewer line that is being establishing on County Line Road. Councilman Martin questioned if all of these are in the flight path? Assessor, Ms. Otte noted portions of them might be. Councilman Martin noted that they would be regulated by federal. Assessor, Ms. Otte noted the status right now is that they are exempt from Town and County and special district taxes they pay fully to the school districts that they are in. Supervisor Brower noted he thinks it would be a mistake to eliminate school district taxes if we do that then everyone else would pay for it. Councilman Brewer questioned how many owners own them? Assessor, Ms. Otte they are all owned by Warren County at the present time they were picked up by tax sale from Forest Enterprises, Inc. Councilman Martin asked how many acres involved? Assessor, Ms. Otte a couple hundred acres. Comptroller, Mr. Hess noted they want to make them tax exempt so they can market them as tax-exempt properties for industrial development. Supervisor Brower not necessarily some of them they won't market at all because some may be in wetland areas, some may be in flight zones areas, but some could have the potential of being developed some may not. After further discussion the board was in agreement not to pursue this matter. DISCUSSION HELD Supervisor Brower noted the meeting dates for Town Board Meetings January 14th and 28th, and February 4th, and 18th, 2002. RESOLUTION ENTERING EXECUTIVE SESSION RESOLUTION NO. 492,2001 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. James Martin RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns from Regular Session and enters into Executive Session to discuss one matter personnel and personnel policy. Duly adopted this 27th day of December, 2001, by the following vote: Ayes: Mr. Stec, Mr. Brewer, Mr. Brower, Mr. Martin, Mr. Turner Noes: None Absent:None RESOLUTION ADJOURNING EXECUTIVE SESSION AND SPECIAL TOWN BOARD MEETING RESOLUTION NO. 493. 2001 INTRODUCED BY: Mr. Daniel Stec WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. James Martin RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns from Executive Session and moves back into Regular Session, and hereby adjourns its Special Town Board Meeting. Duly adopted this 27th day of December, 2001, by the following vote: Ayes: Mr. Brewer, Mr. Brower, Mr. Martin, Mr. Turner, Mr. Stec Noes: None Absent:None No further action taken. On motion, the meeting was adjourned. Respectfully Submitted, Darleen M. Dougher Town Clerk Town of Queensbury