167.2019 Engagement CT Male Design Highway Garage
RESOLUTION AUTHORIZING ENGAGEMENT OF C.T. MALE
ASSOCIATES TO PROVIDE PROFESSIONAL ARCHITECTURAL AND
ENGINEERING SERVICES RELATED TO DESIGN, BID AND
CONSTRUCTION ADMINISTRATION PHASES OF
NEW HIGHWAY GARAGE PROJECT
RESOLUTION NO.: 167, 2019
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Catherine Atherden
WHEREAS, by Resolution No.: 82,2016, the Queensbury Town Board authorized
establishment of the Highway Garage Capital Project and Highway Garage Capital Project Fund
#208 and the engagement of C.T. Male Associates (C.T. Male) to evaluate the feasibility of the
construction of a new Town Highway Garage (Project), and
WHEREAS, by Resolution No.: 336,2018, the Town Board authorized further engagement of
C.T. Male for architectural services relating to the Preliminary Design Phase of the Project, and
WHEREAS, the Town Board wishes to engage C.T. Male Associates for architectural and
engineering services relating to the Design, Bid and Construction Administration Phase of the Project
for the stipulated lump sum not to exceed $310,000 as delineated in C.T. Male Associates’ letter dated
April 30, 2019 and Standard Form of Agreement Between Owner and Architect presented at this
meeting, and
WHEREAS, in Section IV, Subsection(3)(C)(2)(f) of the Town Purchasing Procedures, upon
the Town Board considering the reasonableness of the fee, it may engage a particular professional
which was previously used with the Project without soliciting multiple vendors, and
WHEREAS, the Town Board wishes to accordingly engage the services of C.T. Male as
C.T. Male has performed the preceding engineering and architectural professional services related to
the Project, C.T. Male’s April 30, 2019 letter and Standard Form of Agreement are consistent
with its existing provision of services, C.T. Male has the skill, expertise and an established
familiarity and comfort level with the Project which may help the Project to proceed in a more
expedient and efficient manner, and
WHEREAS, the Town will adhere to all New York State Law bidding requirements, and
WHEREAS, there are times when Change Orders may become necessary related to such
services and therefore the Town Board also wishes to authorize the Town Supervisor to approve
and sign certain Change Orders up to a ten-percent (10%) contingency for Change Orders that he
deems necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above and in these circumstances, the Queensbury
Town Board hereby waives its requirement under the Town’s Purchasing Policy for two (2) written
quotes and authorizes and directs engagement of C.T. Male for architectural and engineering services
relating to the Design, Bid and Construction Administration Phase of the new Town Highway Garage
Project (Project) for the stipulated lump sum not to exceed $310,000 as delineated in C.T. Male
Associates’ letter dated April 30, 2019 and Standard Form of Agreement Between Owner and
Architect presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Supervisor to approve
and sign Change Orders pertaining to such Services up to a ten-percent 10% contingency or in the
total amount not exceeding $31,000 that he deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that expenses for this project shall be paid for from Highway Garage Capital
Project Fund #208, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute the Standard Form of Agreement Between Owner and Architect substantially in the form
presented at this meeting and/or any necessary documentation, and the Town Supervisor and/or Town
Budget Officer to take all action necessary to effectuate the terms of this Resolution.
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Duly adopted this 6 day of May, 2019, by the following vote:
AYES : Mr. Ferone, Mr. Strough, Mr. Metivier, Mrs. Atherden
NOES : None
ABSENT: Mrs. Switzer