3.07 3.7
FINANCIAL\2019\Establish Cap Proj Fund 229—Garrison Road Drainage Engage KPI for CCTV—Fund From Cap Reserve 64—7-1-19
RESOLUTION AUTHORIZING ESTABLISHMENT OF GARRISON
ROAD DRAINAGE CAPITAL PROJECT, CAPITAL PROJECT FUND
NO.: 229 AND ENGAGEMENT OF KEYON PIPELINE INSPECTION
(KPI) FOR CCTV INVESTIGATION OF STORM SEWER
RESOLUTION NO.: , 2019
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board wishes to establish a Capital Project to
investigate storm sewers and address possible drainage issues in the vicinity of Garrison Road in
the Town of Queensbury, and
WHEREAS, The Chazen Companies solicited written price quotes on the Town's behalf
for CCTV investigation of the storm sewer on Garrison Road and by letter to the Town Highway
Superintendent dated May 3, 2019, has advised that Keyon Pipeline Inspection (KPI) submitted the
least expensive quote and has successfully completed similar projects and therefore, Chazen
recommends engagement of KPI for such CCTV investigation services, and
WHEREAS, the Town Board wishes to authorize a withdrawal and expenditure in the total
estimated amount of$25,000 from Capital Reserve No. 64 toward this Project, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve #64 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the
establishment of the Garrison Road Drainage (Project) and Capital Project Fund No.: 229 which
Fund will establish funding for expenses associated with the Project, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditures for
such Project are expenditures for a specific capital project for which the Capital Reserve Fund #64
was established, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that funding for such Capital
Project shall be by a transfer from Capital Reserve Fund#64 in the amount of$25,000 to transfer
to Capital Project Fund No.: 229, and
BE IT FURTHER,
RESOLVED that the Town Board further authorizes and directs the Town Budget Officer
to take all action necessary to establish the following accounts for such appropriations and
revenues as necessary:
• Revenue Acct No.—229-0000-55031 (Interfimd Transfer) $25,000;
• Expense Acct No. —229-8540-4400 (Misc. Contractual) $25,000;
• Increase Appr 001-9950-9030-0064 Transfer to Cap Project$25,000;
and
BE IT FURTHER,
2
RESOLVED, that the Town Board further authorizes engagement of Keyon Pipeline
Inspection (KPI) for CCTV investigation of the storm sewer on Garrison Road for the estimated
sum of $9,945 as delineated in Chazen's May 3, 2019 letter to the Town Highway
Superintendent presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the 2019 Town Budget, make any adjustments, budget amendments, transfers
or prepare any documentation necessary to establish such appropriations and estimated revenues,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed proposal, agreement and/or documentation and the Town Supervisor, Town
Highway Superintendent and Town Budget Officer to take such further actions as may be necessary
to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 1st day of July, 2019, by the following vote:
AYES :
NOES :
ABSENT :
3
THE
NORTH COUNTRY OFFICE
Ghazn CiviEngineers 20 Elm Street,Suite 110
Land Surveyors
Planners Glens Falls, NY 12801
COMPANIES Environmental&Safety Professionals P: 518.812.0513 or 888.539.9073
Landscape Architects
Proud to be Employee Owned Transportation Planners&Engineers www.chazencompanies.com
May 3, 2019
Superintendent Dave Duell
Town of Queensbury
742 Bay Road
Queensbury, New York 12804
Delivered via email only(daved@queensbury.net)
Re: Contractor Quote Information
Garrison Road CCTV Investigation
Town of Queensbury, Warren County, New York
Chazen Project#91900.00
Dear Mr. Duell:
In April we solicited four companies for written price quotes on CCTV investigation of the storm sewer
on Garrison Road. Quotes were due by April 12, 2019.The four companies solicited were Keyon Pipeline
Inspection, Savin Engineers, Green Mountain Pipeline Services, and Arold Construction Company. Savin
Engineers said the project was too small for them to quote. Green Mountain Pipeline Services did not
submit a quote. Quotes were received from Kenyon Pipeline Inspection (KPI) and Arold Construction
Company (Arold).The unit prices ranged as follows:
Company CCTV of 8" CCTV of 10" CCTV of 12" CCTV of 15" Heavy Cleaning
($/LF) ($/LF) ($/LF) ($/LF) ($/hour)
Arold $3.00 $3.00 $3.50 $5.00 $375
KPI $1.50 $1.50 $1.50 $2.00 $400
As can be seen in the table above, KPI's unit pricing for investigating various storm main sizes is
significantly less expensive than Arold. Additionally, KPI has successfully completed projects for some of
our clients in the past. As such, Chazen, would not take exception to the Town issuing a PO to have KPI
complete the CCTV investigation. Please note,that we solicited written quotes from the aforementioned
contractors, at the request of the Town, and because we understand that the Town's procurement
policy allows for written quotes to be solicited for projects that cost up to $35,000. If this process was
not consistent with the Town's procurement policies, pricing may need to be re-solicited. Further, we
assume the Town purchasing office will coordinate the execution of a contract/PO (and review of any
insurance) with the selected contractor.We can assist in coordinating, if desired.
At this time, our office does not know the lengths of various size storm mains in Garrison Avenue, and
we have estimated the entire length (which is approximately the length of the street itself) at
approximately 2,920-LF. Using that length (at $2/LF), plus accounting for potentially 8-hours of heavy
cleaning (there are reputed blockages in the main), we recommend that the Town allocate $9,945 for
the CCTV investigation (please note that this also includes a 10% contingency; the Town may wish to
Chazen Engineering,Land Surveying&Landscape Architecture Co.,P.C.
Chazen Environmental Services,Inc.
The Chazen Companies,Inc.
Superintendent Dave Duell
May 3,2019
Page 2
include additional contingency, if desired). Please also note that pricing for 18" main was not requested
during the quote process, but we do recommend requesting a unit cost from KPI for the subject
diameter main before the investigation begins, so that if 18" main is encountered, unit pricing will be
known. Lastly, please note that we have enclosed herein, KPI's quote for your review (also note that it
contains certain limitations).
After KPI has completed the CCTV investigation (and furnishes the CCTV videos and written report) we
will be glad to review the same and provide recommendations to the Town. Unless requested
otherwise, we will do this under our general engineering project number, in which we provide general
services to the Town.
Thank you for your time and consideration of this matter. Please feel free to contact me at 824-1926 if
you have any questions or require additional information.
Sincerely,
riq
Sean M. Doty, P.E., LEED AP, CPMSM
Principal
Director, Municipal Engineering Services
Enclosures: KPI Quote
Z:\projects\91900-91999\91900.00-Town of Queensbury\91900.00-T.Queensbury General\Garrison Ave\ENG\Bid Recommendation\91900-Garrison_CCTV_Quote REC_LETTER.doc
THE
NORTH COUNTRY OFFICE
ChaznCivil EngineersLand surveyors 20lmStet,
— Planners Glens Falls, NY 12801
COMPANIES' Environmental&Safety Professionals P:518.812.0513 or 888.539.9073
Landscape Architects
Proud to be Employee Owned Transportation Planners&Engineers www.chazencompanies.com
Request for Price Quote
You are invited to submit a price quote for:
Town of Queensbury
CCTV INVESTIGATION OF STORM SEWER MAINS
Which will be received only via email to:
Sean Doty(sdoty@chazencompanies.com)
The Chazen Companies
20 Elm Street(Suite 110)
Glens Falls, NY 12801
C/O Town of Queensbury
742 Bay Road
Queensbury, NY 12804
until 2:00 PM local time on April 12,2019.
The project generally consists of the following work:
Inspection of sewer mains through the utilization of CCTV equipment.The successful bidder shall furnish CCTV
videos and a written report detailing the findings.The total length of mains to be investigated as part of this
phase is approximately 2,920 ft. Most mains are considered to be 8", 10", 12" OR 15"VCP, but other main
sizes and materials may be present.A map depicting the entire Project area is attached to this quote form.
The work includes the following sections:
A. The entire storm sewer system within Garrison Avenue.
D. The contractor shall be responsible for providing all maintenance and protection of traffic for the
work.All vacuumed or cleared material shall be hauled away and properly disposed of by the
contractor.The Town will provide access to a hydrant to fill jet/vac trucks,to support the work.The
Contractor will need to provide a NYSDOH approved backflow preventer for connection to the
hydrant when filling the jet/vac truck.
This work will be awarded as one (1)single authorization through a Town issued purchase order.Work shall be
substantially completed on or before May 10, 2019 and the report shall be furnished by May 17, 2019.
This project is publicly funded. The Bidders must comply with New York State Department of Labor Prevailing
Wage Rate Schedule and conditions of employment.
Please provide your quote for the work in words and figures below:
New York: Hudson Valley• Capital District• North Country•Westchester
Tennessee: Nashville•Chattanooga Oregon: Portland
Chazen Engineering, Land Surveying&Landscape Architecture Co. DPC(NY) • Chazen Engineering Consultants, LLC(TN/OR)
Request for Price Quote
Page 2 of 2
Item No. 1—CCTV With Light Cleaning
Unit price per linear foot of CCTV'ing:
g": One Dollar and Fifty Cents DOLLARS ($ 1.50
(use words) (use numbers)
10": One Dollar and Fifty Cents DOLLARS ($ 1.50
(use words) (use numbers)
12": One Dollar and Fifty Cents DOLLARS ($ 1.50
(use words) (use numbers)
15": Two Dollars DOLLARS ($ 2.00
(use words) (use numbers)
Note: CCTV with light cleaning means the removal of normal sewer sludge,grease and small roots using a
conventional jetter.
Item No. 2—Hourly Rate for Heavy Cleaning
Note: If extensive cleaning or roots are encountered and a water cutter is required,costs for cleaning may be
applied, under agreement by Town and Contractor, per the hourly rate identified herein.
Hourly Rate for Heavy Cleaning:
Four Hundred DOLLARS ($400.00
(use words) (use numbers)
Note: In case of a discrepancy between unit prices written in words and figures,the unit prices written in words
shall govern. In case of a discrepancy between unit prices bid and extended totals, the unit prices shall
govern.
Bids will not be considered unless signed by Company Authorized Representative:
Jason R. Kenyon, CEO 4/9/19 •
Auth ized Sign ture Print Name Date
Please note that bids will be subject to acceptance by the Town for 45-days from bid date.
The Contractor shall provide copies of insurance, naming the Town as additionally insured prior to start of
CCTV work.
Z:\projects\91900.91999\91900.00-Town of Queensbury\01933.00-T.Queensbury General\Garrison Ave\ENG\CCTV Request for Bid Form.docx