3.11 3.11
BIDS\Reject and Readvertise Bid—HVAC Improvements—7-1-19
RESOLUTION REJECTING BID FOR UTILITY INFRASTRUCTURE/
HVAC IMPROVEMENTS AT TOWN HALL AND ACTIVITIES CENTER
AND AUTHORIZING RE-ADVERTISEMENT FOR BIDS
RESOLUTION NO. ,2019
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 483,2013, the Queensbury Town Board established the
Town Office Complex Improvements Capital Project Fund#203, and
WHEREAS, by Resolution No.: 101,2018, the Town Board authorized engagement of
LaBella Associates, D.P.C. (LaBella) related to the design and implementation of utility
infrastructure/HVAC improvements at Queensbury Town Hall and the Queensbury Activities
Center(Project), and
WHEREAS, LaBella provided such engineering services and developed bid documents,
and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder(s) meeting New York State statutory requirements
and the requirements set forth in the Town's bidding documents, and
WHEREAS, by Resolution No.: 473,2018, the Town Board authorized the Town's
Purchasing Agent to advertise for bids for the utility infrastructure/HVAC improvements at
Queensbury Town Hall and the Queensbury Activities Center Project (Project) in the official
newspaper for the Town of Queensbury and following such advertisement and receipt of bids, the
•
one (1) and only received bid was opened and reviewed on May 28th, 2019, and
WHEREAS, the Purchasing Agent, Facilities Manager and LaBella have recommended
that the Town Board reject the bid as only one such bid was received and by re-advertising for
bids in the late fall, it is hoped that the Town will receive additional, favorable bids, and
WHEREAS, the Town Board accordingly wishes to reject the bid received and re-advertise
for bids in the late fall,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby rejects the one bid received by the
Town in connection with the utility infrastructure/HVAC improvements at Queensbury Town
Hall and the Queensbury Activities Center (Project) referred to in the preambles of this Resolution
and opened on May 28w, 2019 and authorizes and directs the Purchasing Agent to re-advertise for
bids in the late fall as delineated in the preambles of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Purchasing
Agent to open all bids, read them aloud and record the bids as is customarily done and present the
bids to the Town Board.
Duly adopted this 1st day of July, 2019, by the following vote:
AYES :
NOES :
ABSENT:
0.i LaBella
Powered by partnership
June 24,2019
Members of the Town Board
Town of Queensbury
724 Bay Road
Queensbury,New York 12804
RE: Queensbury Town Hall&Activity Center HVAC Upgrades- Bid Evaluation
Dear Members of the Town Board:
The Town of Queensbury solicited bids for the above project in May 2019 based on plans and
specifications prepared by LaBella Associates,DPC,dated March 27,2019. The mandatory walk-
through for the project was attended by four contractors. The Town received a single bid for the
project from HT Lyons,of Allentown,PA. The base bid was for$1,395,325 and the Add-Alternate for
off-hours work was an additional$300,000.
We feel that this bid is very high and was probably impacted by the timing of the bid which occurred
at a time when most contractors are heavily booked up with public school projects.
LaBella feels that the Town should re-bid the project. We think that you will receive more bids and
more attractive pricing if you bid:it in late fall when contractors are not so busy. We recommend that •
• you put It back out to bid in late fall.
Labella recommends that, pursuant to the Request for Proposals,the Town reject all bids for this
project at this time. . 0
Respectfully submitted,
LaBella Associates
7,0 dp4
Mark.J.Bagdon,PE
Vice President
25 Delaware Avenue I Delmar.NY 12054 I p(518)439-8235 I f(518)439-8592
www.labellapc.com
BID OPENING RESULTS
FOR:
HVAC UPGRADE PROJECT
May 28, 2019
Bid Opening 2:00 PM
Purchasing Agent: Joanne Watkins
Witnessed by: Chuck Rice
COMPANY NAME& BID AMOUNTS IRAN DIVESTMENT NON-
ADDRESS COLLUSIVE BID
CERT
H.T.LYONS,INC BASE:$1,395,325.00 YES YES
HALFMOON,NY ADD-ALTERNATE-
$300,00.00
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS RELATING
TO UTILITY INFRASTRUCTURE/HVAC IMPROVEMENTS AT
TOWN HALL AND ACTIVITIES CENTER
RESOLUTION NO.: 473,2018
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. George Ferone
WHEREAS, by Resolution No.: 483, 2013, the Queensbury Town Board established the
Town Office Complex Improvements Capital Project Fund#203, and
WHEREAS, by Resolution No.: 101,2018, the Town Board authorized engagement of
LaBella Associates, D.P.C. related to the design and implementation of utility
infrastructure/HVAC improvements at Queensbury Town Hall and the Queensbury Activities
Center (Project), and
WHEREAS, LaBella Associates, D.P.C. has provided such engineering services and
development of bid documents, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder(s) meeting New York State statutory requirements
and the requirements set forth in the Town's bidding documents,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's
Purchasing Agent to publish an advertisement for bids for the utility infrastructure/HVAC
improvements at Queensbury Town Hall and the Queensbury Activities Center Project in the
official newspaper for the Town of Queensbury, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open all bids received, read the same aloud and record the bids as is customarily done and present
the bids to the next regular or special meeting of the Town Board.
Duly adopted this 17th day of December,2018, by the following vote:
AYES : Mr. Strough,Mr. Metivier,Mrs. Atherden,Mr. Ferone,Mrs. Switzer
NOES : None
ABSENT: None