2.03 2.3
FINANCIAL/2019/Purchase—Renew Arc GIS Maintenance—ESRI—State Contract—7-15-19
RESOLUTION AUTHORIZING RENEWAL OF ARC GIS DESKTOP
SOFTWARE MAINTENANCE CONTRACT WITH ESRI, INC.
RESOLUTION NO.: ,2019
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury's GIS Administrator has requested Town
Board approval to renew the Town's ArcGIS software maintenance contract(s) with ESRI,
Inc., in accordance with ESRI, Inc.'s 06/16/2019 Renewal Quotation in the amount of
$11,100 presented at this meeting, and
WHEREAS,New York State Bidding is not required for such contract as it is under
New York State Contract No.: PM67345/ESRI Contract No.: 305303,
NOW,THEREFORE, BE IT
RESOLVED,that the Queensbury Town Board hereby authorizes the renewal of the
Town's ArcGIS software maintenance contract with ESRI, Inc., in accordance with ESRI,
Inc.'s 06/16/2019 Renewal Quotation in substantially the form presented at this meeting for
an amount not to exceed $11,100 and in accordance with New York State Contract No.:
PM67345/ESRI Contract No.: 305303, to be paid for from Software Subscriptions Account
No.: 001-1680-4335, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town
Supervisor, GIS Administrator, Purchasing Agent and/or Town Budget Officer to take any
actions necessary to effectuate the terms of this Resolution.
Duly adopted this 15th day of July, 2019,by the following vote:
AYES :
NOES :
ABSENT:
•
\f � es r'® Esri Inc
380 New York Street
��� Redlands CA 92373
Subject: Renewal Quotation
Date: 06/16/2019
To: George Hilton
Organization: Town of Queensbury
Information Technology
Fax#: 518-745-4437 Phone#: 518-761-8217
From: Nicole Scott
Fax#: 909-307-3083 Phone#: 88$-377-4575 Ext. 1232
Email: nscott@esri.com
Number of pages transmitted Quotation #25907858
(including this cover sheet): 5 Document Date: 06/16/2019
Please find the attached quotation for your forthcoming term. Keeping
your term current may entitle you to exclusive benefits, and if you choose
to discontinue your coverage, you will become ineligible for these valuable
benefits and services.
If your quote is regarding software maintenance renewal, visit the
following website for details regarding the maintenance program benefits
at your licensing level
http://www. esri.com/apps/products/maintenance/qualifying.cfm
All maintenance fees from the date of discontinuation will be due and
payable if you decide to reactivate your coverage at a later date.
Please note: Certain programs and license types may have varying
benefits. Complimentary User Conference registrations, software support,
and software and data updates are not included in all programs.
Customers who have multiple copies of certain Esri licenses may have the
option of supporting some of their licenses with secondary maintenance.
For information about the terms of use for Esri products as well as
purchase order terms and conditions, please visit
http://www. esri.com/legal/licensing/software-license.html
If you have any questions or need additional information, please contact
Customer Service at 888-377-4575 option 5.
•
•
es r ®380 New York Street
Redlands,CA 92373 Quotation
VQr Phone:888-377-45751232
Fax#: 909-307-3083
Date: 06/16/2019 Quotation Number: 25907858 Contract Number: 305303
Send Purchase Orders To:
Environmental Systems Research Institute, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Nicole Scott
Town of Queensbury Please include the following remittance address
Information Technology on your Purchase Order:
742 Bay Rd Environmental Systems Research Institute, Inc.
Queensbury NY 12804 P.O. Box 741076
Attn: George Hilton Los Angeles, CA 90074-1076
Customer Number: 228681
For questions regarding this document, please contact Customer Service at 888-377-4575.
Item Qty Material# Unit Price Extended Price
For customers purchasing from the State of New York Centralized Contract
No. PM67345/Esri Contract No. 305303, supplemental licensing terms and
conditions for the Esri products also apply and can be found here
http: //www.esri .com/legal/software-license
10 1 52384 3,000.00 3,000.00
ArcGIS Desktop Advanced Concurrent Use Primary Maintenance
Start Date: 09/15/2019
End Date: 09/14/2020
1010 1 87194 700.00 700.00
ArcGIS Desktop Basic Concurrent Use Primary Maintenance
Start Date: 09/15/2019
End Date: 09/14/2020
2010 2 87195 500.00 1,000.00
ArcGIS Desktop Basic Concurrent Use Secondary Maintenance
Start Date: 09/15/2019
End Date: 09/14/2020
3010 1 87232 500.00 500.00
ArcGIS Spatial Analyst for Desktop Concurrent Use Primary Maintenance
Quotation is valid for 90 days from document date.
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing,your organization must provide Esri with a copy of a current
tax exemption certificate issued by your state's taxing authority for the given jurisdiction.
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or
invoice program.
Issued By: Nicole Scott Ext: 1232
ICSBATCHDOM)
To expedite your order, please reference your customer number and this quotation number on your purchase order.
• 380 New York Street
Quotation
� esr.
®Redlands,ne: 8CA 92373
Phone: 88 8-3 77-4 5 7 51 2 3 2 Page 2
Fax#:909-307-3083
Date: 06/16/2019 Quotation Number: 25907858 Contract Number: 305303
Item Qty Material# Unit Price Extended Price
Start Date: 09/15/2019
End Date: 09/14/2020
4010 2 87192 400.00 800.00
ArcGIS Desktop Basic Single Use Primary Maintenance
Start Date: 09/15/2019
End Date: 09/14/2020
5010 1 97444 100.00 100.00
ArcGIS Engine Single Use without Extension Maintenance
Start Date: 09/15/2019
End Date: 09/14/2020
6010 1 161328 5,000.00 5,000.00
ArcGIS Enterprise Standard Up to Four Cores Maintenance
Start Date: 09/15/2019
End Date: 09/14/2020
Item Subtotal 11,100.00
Estimated Tax 0.00
Total USD 11,100.00
DUNS/CEC: 06-313-4175 CAGE: OAMS3
(CSBATCHDOM]
• 380 New York Street
/tavA
®Redlands,CA 92373 Quotation
esn.Phone:888-377-45751232 Page 3
• Fax#: 909-307-3083
Date: 06/16/2019 Quotation Number: 25907858 Contract Number: 305303
Item Qty Material# Unit Price Extended Price
IF YOU WOULD LIKE TO RECEIVE AN INVOICE FOR THIS MAINTENANCE QUOTE YOU MAY DO ONE OF THE FOLLOWING:
• RESPOND TO THIS EMAIL WITH YOUR AUTHORIZATION TO INVOICE
• SIGN BELOW AND FAX TO 909-307-3083
• FAX OR EMAIL YOUR PURCHASE ORDER TO 909-307-3083/Service@esri.com
REQUESTS VIA EMAIL OR SIGNED QUOTE INDICATE THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR
ORGANIZATION AND THAT YOUR ORGANIZATION DOES NOT REQUIRE A PURCHASE ORDER.
If there are any changes required to your quotation please respond to this email and indicate any changes in your invoice
authorization.
If you choose to discontinue your support, you w ill become ineligible for support benefits and services. All maintenance fees
from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date.
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific
scope of use document found at http://assets.esri.com/content/dam/esrisites/media/legal/
product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any
item quoted, then Esri's standard terms and conditions found at
http://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full .pdf apply to your purchase of that item. Federal
government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's
GSA Federal Supply Schedule. Supplemental terms and conditions found at
http://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms
of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings.
Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or
additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by
law, the quotation information is confidential and may not be copied or released other than for the express purpose of
system selection and purchase/license. The information may not be given to outside parties or used for any other purpose
without consent from Esri. Delivery is FOB Origin.
[CSBATCHDOM]
380 New York Street
®Redlands, CA 92373 Quotation
\ 9 esn.• Phone: 888-377-45751232 Page 4
Fax#:909-307-3083
Date: 06/16/2019 Quotation No: 25907858 Customer No: 228681 Contract No: 305303
Item Qty Material# Unit Price Extended Price
In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g.
MPA, ELA, Smart Buy, GSA, BPA) on your ordering document.
By signing below, you are authorizing Esri to issue a software support invoice in the amount of
USD plus sales tax, if applicable.
Please check one of the following:
I agree to pay any applicable sales tax.
I am tax exempt. Please contact me if Esri does not have my current exempt information on file.
Signature of Authorized Representative Date
Name(Please Print) Title
[CSBATCHDOM]