3.3 3.3
BIDS\AWARD Bid—Pickup Truck for Water—Mini-Bid Metro Ford—8-5-19
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
PICK-UP TRUCK FOR TOWN WATER DEPARTMENT
RESOLUTION NO.: , 2019
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 210,2019, the Town of Queensbury's
Purchasing Agent provided specifications for a 2019 or newer tY2 ton F-150 or equivalent pick-up
truck for the Water Department (Truck) to the New York State Office of General Services
Procurement Program and also published an advertisement for bids for the Truck, and
WHEREAS, on July 11th, 2019 the Purchasing Agent received bid information for the
Truck from the New York State Pro Vehicle Market Place and on July 9th, 2019, the Purchasing
Agent duly received and opened all bids received by the Town for the Truck, and
WHEREAS, the Water Superintendent and Purchasing Agent reviewed such bids and
have recommended that the Town Board authorize the bid award to the lowest, responsible
bidder, the New York State Office of General Services Procurement Program Group 40451,
Award 22898, for a 2019 Ford F-150 Short Box 4WD Pick-up Truck for an amount not to exceed
$24,321.06 from Metro Ford Sales, Inc., and
WHEREAS, the Water Superintendent has also requested authorization to purchase
needed ancillary equipment for the Truck to make it Water Department ready for a total amount
not to exceed $1,500,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the lowest,
responsible bid for a 2019 Ford F-150 Short Box 4WD Pick-up Truck through the New York
State Office of General Services Procurement Program Group 40451, Award 22898 for an
amount not to exceed $24,321.06 from Metro Ford Sales, Inc., and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Water
Superintendent to purchase needed ancillary equipment for the Truck for an additional amount
not to exceed $1,500, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
purchase shall be from Vehicles Account No.: 040-8340-2020 and the Town Budget Officer shall
take all actions needed to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Water Superintendent, Purchasing Agent and/or Town Budget Officer to take any and all action
necessary to effectuate the terms of this Resolution.
Duly adopted this 5th day of August, 2019, by the following vote:
AYES :
NOES :
ABSENT:
RESOLUTION AUTHORIZING SEEKING OF BIDS THROUGH
NEW YORK STATE OFFICE OF GENERAL SERVICES PROCUREMENT
PROGRAM OR LOCAL BID FOR TRUCK FOR WATER DEPARTMENT
RESOLUTION NO.: 210, 2019
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. George Ferone
WHEREAS, the Town of Queensbury's Water Superintendent has advised the Town Board
that he wishes to advertise for bids for the purchase of a 2019 or newer 1/2 ton F-150 or equivalent
pick-up truck for the Water Department to replace a year 2013 Ford Escape that was totaled in an
accident on May 15th, such new truck to be described in bid documents/specifications to be
prepared by the Water Superintendent and/or Town Purchasing Agent, and
WHEREAS, the Town wishes to purchase such Vehicle through the New York State Office
of General Services Procurement Program or through local bid, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder meeting New York State statutory requirements and
the requirements set forth in the Town's bidding documents,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town
Purchasing Agent to provide the specifications for a 2019 or newer %ton F-150 or equivalent pick-
up truck to the New York State Office of General Services Procurement Program, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Purchasing
Agent to publish an advertisement for bids for the truck as described above in the official
newspaper for the Town of Queensbuiy and/or through the New York State Office of General
Services Procurement Program, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open, read aloud and record all bids received and present the bids to the next regular or special
Town Board meeting.
Duly adopted this 17th day of June, 2019, by the following vote:
AYES : Mr. Ferone, Mrs. Switzer, Mr. Strough, Mr. Metivier
NOES : None
ABSENT: Mrs. Atherden
Award 22898 Mini-Bid Response Opening Results for Mini-Bid # 19070020
Summary of Vehicle(s) Built to Specifications offered by Contractors
Total#of
Total NYS Contract
Model Model and
Rank Bidder(#) Mini-Bid# Contractor Contract# Price for Make
Vehicles Year Trim Level
Mini-Bid
1 Bidder 19070020 METRO FORD SALES,INC PC66990 1 $24,321.06 2019 FORD F-150 S/C SHORT BOX
Summary of Pre-Existing Inventory Vehicle(s)offered by Contractors
Total# Grand Total NYS
Rank Bidder(#) Mini-Bid# Contractor Contract# of Contract Price of
Vehicles Vehicles Bid
Detail of each Pre-Existing Inventory Vehicle offered by Contractors
Total NYS Contract Model Model and
Rank Bidder(#) Mini-Bid# Contractor Contract# Ref.# Price for - Make
Mini-Bid Year Trim Level
Late Bids and No Bids Received for Mini-Bid
Late Bid(#) Mini-Bid# Contractor Contract# Date/Time Bid Arrived
None
No Bid(#) Mini-Bid# Contractor- Contract# Reason for No Bid
None
•
BID OPENING RESULTS
FOR:
2019 or Newer 1/2 Ton Pick-up for the Water Department
July 9, 2019
Bid Opening 2:00 PM
Budget Officer: Barbara Tierney
Witnessed by: Denise Johnson
COMPANY NAME& BID AMOUNTS IRAN DIVESTMENT NON-
ADDRESS COLLUSIVE BID
CERT
CARNIODY FORT) INC $24,937.00 YES YES
GREENWICH,NY