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2007-10-10 SP MTG44 1 SPECIAL TOWN BOARD MEETING 10-10-2007 MTG. #44 SPECIAL TOWN BOARD MEETING MTG. #44 OCTOBER 10, 2007 RES. 443 4:30 p.m. TOWN BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ROGER BOOR COUNCILMAN RICHARD SANFORD COUNCILMAN JOHN STROUGH COUNCILMAN TIM BREWER Fiscal Manager Barbara Tierney Chairman Recreation Commission Jack LaBombard Director of Parks and Recreation Steve Lovering Highway Superintendent Mike Travis Deputy Highway Superintendent Tom VanNess Zoning Administrator Craig Brown Supervisor Stec-Opened the Meeting Budget Workshop three departments-Parks and Recreation, Highway and Planning and Zoning PARKS AND RECREATION Supervisor Stec-Recreation was up 1.4 %, Parks was up .1% Councilman Sanford-Questioned why there are no park improvements in the budget for South Queensbury. Would like a discussion on this before the budget is passed. Supervisor Stec-That has not been part of the budget it is up to us, this would not be an inappropriate time to say what kind of capital projects do you have in mind for next year. Director Steve Lovering-The project that the commission has put the most support to as our next project would we refurbishing West End Park, around $200,000 for the project a small amount may have to come from CIP. Chairman LaBombard-Our next project is the West End Park, we are going to ask the Town Board shift monies around from different accounts to this project. Councilman Sanford-Noted he had been approached by South Queensbury would like to have some improvements to the park, would like the parking lot sealed coated and re- stripped. Chairman LaBombard-The Commission would like to do some improvements to So. Queensbury, when we talk improvements it would be basketball courts, tennis courts, softball field. The Commission knew about the seal coating and stripping of the parking lot, and in my mind it does not fall under the category of Recreation. Councilman Sanford-I would like to see a modest amount of money for improvements to South Queensbury Park. Viewed the site with Director Lovering, discussed changing the location of the swing set and new fencing, we are talking about a modest amount of money, fifteen to twenty thousand to get that whole area spruced up. Supervisor Stec-There are questions about the Capital Project, which is not part of this budget, we have a CIP that can handle twenty to twenty five thousand dollars, we have also talked to the Fire Company about working around an arrangement within their contract for the town to either give them the money or money and in kind support for the rest of their asphalt. Councilman Brewer-Reviewed for the Board the drainage and paving work at So. Queensbury, the Highway Dept. indicated that if they get it prepared as far as the 2 SPECIAL TOWN BOARD MEETING 10-10-2007 MTG. #44 drainage work out of their budget, they would pave it. We have the means to do that, I do not see why we should seal coat it and then rip it up and pave it again. Supervisor Stec-Next year, do a twenty thousand dollar So. Queensbury Park Capital Project… Agreed to by the Board Director Lovering-7110. 4110 Vehicle Repair and Maintenance – requested 5900. cut back to 4800. I have already spent to date 5300. and I still have two and a half months to go, I would like to go back to the original 5900. under 4300 Electricity originally asked for 13970. it got cut to 13500. I could probably live with that but I did not anticipate the electricity to operate the new field house in Jenkinsville, I would like to see the number go to 15,000. Under 4824 Recreation originally asked for 88,000. it was cut to 70,000. I would like to meet in the middle. Councilman Sanford-Will probably support Vehicle Repair, and electricity but 14.6% increase I am in support of the Superivsor’s budget. Supervisor Stec-We will pay the debts, heat and electricity and the people, that other line is discretionary. Director Lovering-We want to add programs, we want to add more youth and family programming, we are trying to get into more of the pre-school programming, I have a list of what we would like to be able to do. We have a nature on the move pre-school program, add more NY State pre-licensing courses for teens, kayaking program, continue with the Hovey Pond Party in the park, creating after school networking program working with Queensbury School to put on free programming for kids afterschool, there are a number of things we would like to continue to do. Chairman LaBombard-Programs are the nuts and bolts of what we really do. The Recreation Dept. has grown with the demands of the community. Government has to grow with the programs, and by saying that they dedicate giving the money so we can keep meeting the demands. Board agreed to change the amount for vehicle repair and electricity to what Director Lovering has suggested, the programming amount will 75,000. HIGHWAY DEPARTMENT Supervisor Stec-We have approved your tandem the only vehicle that was outstanding to discuss is the 91 One ton and the rest of the budget. The Highway Budget summary was up .2%. Superintendent Travis-We are requesting a one ton dump truck, to replace an existing vehicle. In service we have four one ton dump trucks, a 1990 with a hundred and forty seven thousand+- miles, 1991 with a hundred and twelve thousand +-, the other two a 2002 and 2003…even with the four we run out of one ton vehicles. In winter time two are equipment with sanders, they do the small roads around the lakes. They are used also in the winter for cold patching and drainage. Board agreed to purchase the one ton out of this years budget. Salary discussion for Highway Supt. Board agreed to go to 63,000. LANNING AND ZONING DEPARTMENTS P Supervisor Stec-Fire Marshal – no change Animal Control – up 1.4% Building Code Enforcement – up 2.9% Zoning – Down 2.3 and Planning - Down 15.3. Board discussed salaries, will be set later in the year except for Elected Officials. 3 SPECIAL TOWN BOARD MEETING 10-10-2007 MTG. #44 Councilman Sanford-There is nothing in the budget suggesting the re-institution of the Executive Director? Supervisor Stec-No. We did budget for a second senior planner and land use person. Zoning Administrator Craig Brown-There is a line item for 1500 for vehicle repairs, we are going to have a new truck I am not sure we need that, maybe hundred for a couple oil changes… Board agreed to drop a $1,000. EMS Supervisor Stec-For Operations I took what we adopted for the contracts and added 4%. For Tentative Paid Staffing, I took what they got last year and added 5%. We changed staffing significantly in 2007. This years adopted contracts total almost $950,000. I added four percent to operations, five percent to paid staffing the only differences here is debt., the insurance went from sixty seven thousand to seventy five thousand and the debt went from two oh two to two ninety nine. Councilman Sanford-The debt has to be dealt with, we probably paid them too much in operations that wasn’t needed in 2007 and maybe we do not have to trend that because that number may not have been realized. We have to get a handle on the operation side. Supervisor Stec-We need to set a number so that we have enough cash in the bank to land on contracts. Councilman Sanford-Recommended putting in a million for a budget figure. Councilman Boor-What can we anticipate for third party billing this year? Supervisor Stec-We are tracking for about six hundred and ninety thousand. We are budgeting for revenue next year six hundred and sixty thousand for next year. Councilman Sanford-Questioned what was put in for fire. Fiscal Manager Barbara Tierney-A million nine forty one seventy. DISCUSSIONS Councilman Brewer-I want to do a hazardous waste removal day, it is time to do it again. We have to put that in the transfer station budget, recommenced thirty thousand. Board agreed. Councilman Sanford-Would like to see a leaf pick up without the bagging. Councilman Strough-Re: Aviation Road Corridor need a consensus from the Board to go to the conceptual. Board agreed. Councilman Strough-The Beautification Committee they would like to buy Christmas goods. Supervisor Stec-Have them contact either Barbara or Leesa. Tomorrow Barbara will print what we believe is the Preliminary Budget, we will adopt the Preliminary and set th the public hearing date for November 5. Noted the general town budget will be up 4.8%. 4 SPECIAL TOWN BOARD MEETING 10-10-2007 MTG. #44 RESOLUTION ADJOURNING TOWN BOARD MEETING RESOLUTION NO. 443.2007 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. John Strough RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Town Board Meeting. th Duly adopted this 10 day of October, 2007 by the following vote: AYES: Mr. Boor, Mr. Sanford, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: None Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury