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2019 ORGANIZATIONALFriends of Mountainside Library—8-19-19
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND FRIENDS OF MOUNTAINSIDE LIBRARY
RESOLUTION NO. ,2019
INTRODUCED BY:
WHO MOVED FOR ITS ADOPTION
SECONDED BY:
WHEREAS, the Town of Queensbury wishes to enter into an agreement with the Friends of
Mountainside Library for the year 2019, and
WHEREAS, a proposed Agreement has been presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves of the Agreement between
the Town and Friends of Mountainside Library for the year 2019 with funding for the Agreement
not exceeding the sum of$1,500 and authorizes and directs the Town Supervisor to execute the
Agreement, with funding to be paid for from the appropriate Town account(s) as will be determined
by the Town Supervisor and/or Town Budget Officer.
Duly adopted this 19th day of August, 2019, by the following vote:
AYES :
NOES :
ABSENT:
Linda F. Long, President
Friends of Mountainside Library
P.O. Box 260
Cleverdale, NY 12820-0260
August 3,2018
\116 6 7,018
Mr.John Strough,Supervisor y'" '
Town of Queensburys
742 Bay Road
Queensbury,NY 12804
Re: 2019 Queensbury Town Gift/Contract
Dear Mr.Strough,
The Mountainside Library Board of Trustees and the many people who use our library each year are
grateful to you and the Queensbury Town Board for the monetary gift that has been given to us in past
years. This gift helps us to pay most of our yearly insurance premium,enabling us to keep the front
door open,continuing a 114 year tradition.
Mountainside Library continues to be such a presence in the community,year round. For many of our
older patrons we are, in their words,"a daily destination".A Board member has stated that"this library
is like a handshake with the community",honoring our policy of being open every day,all day and night.
We are hopeful that the Queensbury Town Board will favorably consider Mountainside Library's request
for a 2019 Gift/Contract in the amount of$1500.
Respectfully yours,
Linda F. Long
518-656-7004
schoolmarm1947@yahoo.com
cc:Pam Hunsinger
2019 AGREEMENTS\Friends of Mountainside Library
AGREEMENT BETWEEN THE TOWN OF QUEENSBURY
AND
FRIENDS OF MOUNTAINSIDE LIBRARY
THIS AGREEMENT, made the 1 St day of January, 2019, by and between the TOWN OF
QUEENSBURY, Warren County, New York, (hereinafter referred to as the "TOWN") and
FRIENDS OF MOUNTAINSIDE LIBRARY, a non-profit agency organized and existing under
the laws of the State of New York, with its principal place of business at P. O. Box 260, Cleverdale,
New York 12820(hereinafter referred to as the "CONTRACTOR") in the manner following:
IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:
1. Contractor agrees to furnish community services to the Town and its residents for the 2019
calendar year, which is also the Town's fiscal year, in consideration of the sum set forth
below. The services to be provided by the Contractor are:
Operation and maintenance of free Public Library at Dunham's Bay.
2. The Town agrees to pay Contractor the sum of$1,500 in full consideration for the services
previously set forth. Such amount shall be paid as follows:
A. 100% upon submission of a Town Voucher (see Exhibit A to this Agreement) and
approval of the Voucher by the Town Supervisor.
B. Prior to payment, the Town shall require submission of the following supporting
information or documents: 12-31-18 Financial Report.
3. The Contractor additionally agrees to furnish to the Town throughout the term of this
Agreement all financial and program information reasonably requested which is related to
the services provided.
4. It is understood and agreed that the relationship of the Contractor to the Town shall be that
of independent contractor. The independent contractor agrees that it will hold itself in
accordance with such status and that it will neither present itself nor claim to be an officer
or employee of the Town.
5. The Contractor agrees and warrants to indemnify the Town and hold it harmless for any and
all claims arising out of the performance of this Agreement which are made against the
Contractor.
6. The Contractor agrees that it shall neither assign nor in any manner convey the rights or
obligations of this Agreement to any other person, company, or organization without the
previous written consent of the Town.
7. This Agreement may be terminated by either party upon thirty(30) days notice in writing to
the other party. The Contractor further agrees that in the event of cancellation of this
Agreement by either party, it will make a full and final accounting of all Town funds
received under this Agreement within thirty (30) days after notification of cancellation has
been issued.
8. Unless cancelled earlier under the terms of the preceding paragraph, this Agreement expires
on December 31,2019.
9. It is agreed by the parties that this Agreement constitutes the full and complete agreement
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by the parties and that it may not be changed orally.
IN WITNESS WHEREOF, the parties have signed this Agreement to be effective on
the day and year first above written.
TOWN OF QUEENSBURY FRIENDS OF MOUNTAINSIDE
LIBRARY
BY: BY:
JOHN F. STROUGH LINDA F. LONG
TOWN SUPERVISOR PRESIDENT
DATE: DATE:
MAILING ADDRESS: MAILING ADDRESS:
742 BAY ROAD FRIENDS OF MOUNTAINSIDE LIBRARY
QUEENSBURY,NY 12804 P.O.BOX 260
CLEVERDALE,NY 12820
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BILLING VOUCHER
Submitted to:
TOWN OF QUEENSBURY
742 BAY ROAD QUEENSBURY,NY 12804
Phone:518-761-8201 Fax:518-745-4445
NYS Sales Tax Exemption 14-6002393 (Do not write in this area-for Accounting Use Only)
Department Town Board EXHIBIT A PO NO. IF/IP ACCOUNT CODE $DISTRIBUTION
1,500 00
VENDOR NO.
C
Friends of Mountainside Library
L
A
P. O. Box 260
A Cleverdale, NY 12820-0260
T
OUR CUSTOMER ACCOUNT NO. TOTAL $ 1,500 00
This form is to be used by: $Vendors not furnishing their own pre-printed invoice form.
$Department Managers to approve vendor invoices for payment.
DATE INVOICE NUMBER DESCRIPTION $AMOUNT DUE
Per Town Board Resolution No.:_, 2019 adopted on 1,500 00
August 19, 2019
TOTAL AMOUNT DUE
$1,500.00
CLAIMANT CERTIFICATION: I hereby certify that the products and/or services listed above have been furnished to the
Town,including all information and documents required by a Contract where applicable;that no portion has been previously
paid or satisfied;that taxes from which the Town is exempt are not included;and that the amount claimed is actually due.
Date: Signature: Title:
DEPARTMENT APPROVAL Comptroller's Office Use
This Voucher represents an authorized purchase that complies with the Received
Town's purchasing policies and procedures. Prices are in accordance Checked
with pre-authorized Purchase Orders or Contracts,where applicable. The Returned
services and/or materials,including all required information and documents, Reason
have been furnished to the Town of Queensbury,and the amount approved
is due for payment. Entered
Authorized Due Date
Date: Aug 8, 2019 Official Comptroller
TOWN OF QUEENSBURY comptroller1gprolbillingvoucher.wb3 Mar 2002