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1995-04-10 SPECIAL TOWN BOARD MEETING APRIL 10,1995 3:15 p.m. MTG.#24 RES. 220-229 TOWN BOARD MEMBERS PRESENT SUPERVISOR FRED CHAMPAGNE COUNCILMAN BETTY MONAHAN COUNCILMAN THEODORE TURNER COUNCILMAN NICK CAIMANO TOWN BOARD MEMBERS ABSENT COUNCILMAN CAROL PULVER Supervisor Champagne-Opened the meeting RESOLUTION CALLING FOR EXECUTIVE SESSION RESOLUTION NO. 220.95 INTRODUCED BY: Mrs. Betty Monahan WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED, that the Town Board of the Town of Queensbury hereby moves into Executive Session to conduct interviews for Cemetery Commission. Duly adopted this 10th day of April, 1995 by the following vote: AYES: Mrs. Monahan, Mr. Turner, Mr. Champagne NOES: None ABSENT: Mr. Caimano, Mrs. Pulver Interviews conducted (Councilman Caimano entered the meeting) RESOLUTION ADJOURNING EXECUTIVE SESSION RESOLUTION NO. 221.95 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mrs. Betty Monahan RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Executive Session. Duly adopted this 10th day of April, 1995 by the following vote: AYES: Mr. Turner, Mrs. Monahan, Mr. Caimano, Mr. Champagne NOES: None ABSENT: Mrs. Pulver DISCUSSIONS 1.01 ENVIRONMENTAL CAPITAL ASSOCIATES, INC. - MR. RICK MCCARTHEY Mr. McCarthey-gave a presentation to the Town Board regarding financial advisor and bond counsel (passed out presentation packet) Reviewed Scope of Services such as developing the financing plan: review construction budget and schedule, determine optimal timing for borrowing, determine nature of borrowing, credit analysis, effect of financing on water rates, Implementing the financing; develop a schedule and list of responsibilities, prepare official statement and arrange for printing and distribution, prepare debt statement, arrange for publication of the notice of sale, notify bond buyer of sale, submit application for rating, submit application for bond insurance, verify interest rate calculations for bids, Post Sale Activities; Provide report on sale with final debt service schedules, assist in investment of proceeds, finalize arbitrage strategy, Other Potential Services; possible environmental facilities corporation state revolving fund component of the water financing, possible refunding of existing sewer bonds, assistance in negotiating with other municipalities to participate in proposed facilities... 1.2 HODGSONS, RUSS, ANDREWS & WOODS - MR. JOE SCOTT Mr. Scott -gave presentation to the Town Board regarding a description of services: Drafting of the bond resolutions, drafting of estoppel notice to be published in connection with the adoption of the bond resolutions, review of proceedings to ensure that the project is in compliance with the New York SEQR Regulations, Drafting and review of various closing certificates, including tax certificates, required in connection with the sale of notes and bonds, review of the financing structure, including amortization schedule and period of probable usefulness of project maturity schedule for the issue, review of the official statement in connection with the sale of the bonds, drafting and review of the bond form itself ( if the bond is to be printed), review of the printer's proof of the bond form (if the bond is to be printed), drafting and review of the notice of bond sale, review of the debt statement which must be prepared and filed in connection the bond sale, review of the fiscal agent agreement and drafting of any changes needed to protect the Town, Drafting, review and delivery of our final approving opinion with respect to the bonds and notes, preparation and filing ofIRS form 8038-G, Coordination of tasks with the officials of the Town and the Town Attorney. Additional Services; A number of municipalities we represent as bond counsel have also retained us to provide certain financial advisory services. Such services include preparation of all disclosure documents, determinations of whether to issue bonds or notes, analysis of rating and bond insurance questions, and coordinating closing arrangements. Our experience in providing joint bond counsel and financial advisory services is that the municipality receives the benefit of the elimination of an overlap and duplication of services, and therefore lower costs. Description of Fiscal Advisor Services- provide advice regarding structure of financing, prepare debt service schedules, provide advice regarding publicity and public information meetings, prepare official statement, contact and coordinate with rating agencies and municipal bond issuers, arrange for printing of official statement and bonds, schedule sale of bonds, arrange for publication of notice of sale, render advice regarding reinvestment of proceeds of bonds, attend bid opening and make arrangements for closing. (presented Town Board with copy of description of services and description of fiscal advisor services) BREAK FOR LUNCH 1.4 RENEW CONTRACT WITH EVERGREEN BANK Town Comptroller discussed with the Board the renewing of contract with Evergreen Bank, noted excellent rates... Town Board agreed to renew contract. 1.5 UPDATE ON PHONE CONTRACT Town Comptroller discussed with the Town Board purchasing vs. leases regarding phone system. Noted we have no signed agreement with NYNEx. Town Board agreed to look into purchasing a new system. 1.3 AMTEK - PERSONNEL CONSULTANTS -MR. BOB BANUSKI AND MS. RONNI TRAVERS Mr. Bob Banuski and Ronni Travers-spoke to the Town Board regarding the Amtek Service.. . noted they have experience in Affirmative Action Documents, and Reporting, Americans with Disabilities Act Administration, Drug/Alcohol Policies/Testing, Employee Development Training, Employee Handbooks, Equal Employment Opportunity, Family and Medical Leave Act, Human Resources Practices and Procedures Audits, Job Descriptions, Management & Supervisory Development Training, Performance Appraisal Systems, Recruiting and Hearing Programs, Sexual Harassment, Unemployment Insurance Administration, Wage and Salary Administration. Presented the Town Board with their Corporate Profile, Human Resources Analysis Agreement, and professional profile of Ronni M. Travers... 1.6 WEEKS ROAD REALIGNMENT Scudder Associates present...Paul Naylor Highway Supt. noted that he had received a letter from the State in opposition to placing a signal as requested by some residents unless the road is re-aligned. Supervisor Champagne-questioned if there was another configuration for the Weeks Road realignment- Highway Supt. Naylor-My opinion is no, if you cannot realign the intersections forget the whole deal...Mr. Scudder-I do not think there is any other good way to do it. Councilman Monahan-Noted some residents in Robert Gardens North are concerned that the new road will come too close to them and they are going to have light pollution. Mr. Scudder-We can maintain about a sixty foot separation between the driving portion of the road and the corner of the building, within the right of way we can put up a screen, a combination offence and trees and shrubs...Councilman Monahan-We can limit truck access by posting limits on the road..recommended improving Sweet Road....concerned about speeding... Councilman Turner- Need to align the roads, but also post Sweet Road to keep trucks out of the neighborhood..-Question raised if there will be enough turning radius for the fire trucks to enter the apartment complex...Mr. Scudder-my answer is yes, but will contact the fire department...Town Board requested that the Town Clerk give Mr. Scudder a copy of the Public Hearing concerning Weeks Road as soon as possible...ifMr. Scudder can make his replies to the Public Hearing Comments by Friday we will have this on the agenda on Monday night. 1.09 SECRETARIAL VACANCY AT ACTIVITY CENTER Supervisor Champagne-Requested that a full time 40 hours a week person be placed at the center... Town Board requested that ajob description be prepared... 1.10 RISK MANAGEMENT Supervisor will review and return a proposal to the Town Board... Supervisor Champagne-We have received a letter from the Lake George Park Commission regarding regulations and request regarding lead agent status...it was the decision of the Board not to be lead agent. Councilman Monahan-noted that we cannot comment because no modified regulations were attached ... DISCUSSION- Check Limits Decision of the Town Board to set a limit for the checks written on the machine.... RESOLUTIONS RESOLUTION DESIGNATING DEPOSITORY OF FUNDS FOR TOWN CLERK'S OFFICE AND SIGNATORIES ON ACCOUNT RESOLUTION NO.: 222.95 INTRODUCED BY: Mr. Nick Caimano WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED, by the Town Board of the Town of Queensbury that the Glens Falls National Bank and Trust Company be and the same is hereby designated as a depository of the funds of this municipal corporation, and that the same be subject to check made in the corporate name signed by Darleen M. Dougher/Caroline H. Barber, and that a copy of this resolution certified by the Town Clerk, be transmitted to said depository, and BE IT FURTHER, RESOLVED, that the aforesaid officers of this municipal corporation be and they hereby are authorized from time to time, for and on behalf of this municipal corporation, to make, sign, and endorse, checks or drafts and make deposits and withdrawals from checking and savings accounts and execute such agreements as may be necessary to accomplish the same, and BE IT FURTHER, RESOLVED, that the Town Clerk is hereby authorized to place the seal of the municipal corporation on this resolution and other certifications that may be necessary in connection with the actions authorized by this resolution. Duly adopted this 10th day of April, 1995, by the following vote: AYES Mrs. Monahan, Mr. Turner, Mr. Caimano, Mr. Champagne NOES None ABSENT: Mrs. Pulver RESOLUTION HIRING CHARLES H. SCUDDER CONCERNING SOUTH QUEENSBURY DRAINAGE SITUATION RESOLUTION NO.: 223.95 INTRODUCED BY: Mr. Theodore Turner WHO MOVED ITS ADOPTION SECONDED BY: Mr. Nick Caimano WHEREAS, the Town Board of the Town of Queensbury desires to hire an engineer to address the South Queensbury drainage situation, and WHEREAS, Charles H. Scudder has offered to perform the necessary engineering services for the project, NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Queensbury hereby authorizes the retention of the services of Charles H. Scudder to address the South Queensbury drainage situation, at a sum not to exceed $4,000.00, and to be paid for from the General Fund - Drainage Miscellaneous Contractual Account, #01-8540-4400, and BE IT FURTHER, RESOLVED, that the Town Supervisor is hereby authorized to execute an agreement in a form to be approved by the Town Attorney, for the retention of the services of Charles H. Scudder, consistent with the terms and provisions of this resolution. Duly adopted this 10th day of April, 1995, by the following vote: AYES : Mr. Turner, Mr. Caimano, Mrs. Monahan, Mr. Champagne NOES : None ABSENT: Mrs. Pulver RESOLUTION AUTHORIZING GENERAL RELEASE BETWEEN TOWN OF QUEENSBURY AND CRISAFULLI BROS. PLUMBING & HEATING CONTRACTORS, INC. RESOLUTION NO.: 224.95 INTRODUCED BY: Mr. Theodore Turner WHO MOVED ITS ADOPTION SECONDED BY: Mr. Nick Caimano WHEREAS, there has been presented at this meeting a General Release from the Town of Queensbury to Crisafulli Bros. Plumbing and Heating Contractors, Inc., NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Queensbury hereby authorizes and directs the Town Supervisor to execute the Release referenced above and hereby authorizes and directs that the Town seal be affixed to said Release. Duly adopted this 10th day of April, 1995 by the following vote: AYES : Mr. Caimano, Mrs. Monahan, Mr. Turner, Mr. Champagne NOES : None ABSENT: Mrs. Pulver HIGHWAY SUPT. PAUL NA YLOR-Reguested that the Town Board prepare a Resolution of Sorrow for the family of Victor Miner, requested that the Town Clerk and Highway Supt. be allowed to sign the resolution with the Town Board.... ATTORNEY MATTERS -Letter regarding Fire Company reporting issue...Town Comptroller spoke to the Board regarding the filing of the fire companies financial statement with the Department of Charities Registration as a Charitable organization... . -Spoke to the Board regarding the Municipal Annexation Law with the Town Board... RESOLUTION CALLING FOR EXECUTIVE SESSION RESOLUTION NO. 225.95 INTRODUCED BY: Mr. Nick Caimano WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED, that the Town Board of the Town of Queensbury hereby moves into Executive Session to discuss two matters of litigation, and personnel matter. Duly adopted this 10th day of April, 1995 by the following vote: AYES: Mrs. Monahan, Mr. Turner, Mr. Caimano, Mr. Champagne NOES: None ABSENT: Mrs. Pulver RESOLUTION ADJOURNING EXECUTIVE SESSION RESOLUTION NO. 226.95 INTRODUCED BY: Mr. Nick Caimano WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Executive Session. Duly adopted this 10th day of April, 1995 by the following vote: AYES: Mrs. Monahan, Mr. Turner, Mr. Caimano, Mr. Champagne NOES: None ABSENT: Mrs. Pulver RESOLUTION AUTHORIZING RETENTION OF ALVEY AND COTE, LTD. RESOLUTION NO. 227.95 INTRODUCED BY: Mr. Nick Caimano WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner WHEREAS, there is currently pending the matter of John P. Burke Apartments verses the Town of Queensbury Assessment Litigation and the Town Board is desirous of authorizing the retention of an appraiser in connection with that litigation, NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Queensbury hereby authorizes the retention of the services of Alvey and Cote, LTD. at a total cost not to exceed Three thousand three hundred dollars ($3)00.00) and the same to be paid for from the appropriate account in the Assessors line. Duly adopted this 10th day of April, 1995 by the following vote: AYES: Mrs. Monahan, Mr. Turner, Mr. Caimano, Mr. Champagne NOES: None ABSENT: Mrs. Pulver RESOLUTION AUTHORIZING A 50-H HEARING RESOLUTION NO. 228.95 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Nick Caimano WHEREAS, there has been filed a notice of claim in the matter of John Brock verses the Town of Queensbury and the Town Board is desirous of authorizing as may be necessary the Town Attorney to take a 50-H hearing, NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Queensbury hereby authorizes the 50-H hearing in that matter. Duly adopted this 10th day of April, 1995 by the following vote: AYES: Mr. Turner, Mr. Caimano, Mrs. Monahan, Mr. Champagne NOES: None ABSENT: Mrs. Pulver RESOLUTION ADJOURNING MEETING RESOLUTION NO. 229.95 INTRODUCED BY: Mr. Nick Caimano WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its meeting. Duly adopted this 10th day of April, 1995 by the following vote: AYES: Mrs. Monahan, Mr. Turner, Mr. Caimano, Mr. Champagne NOES: None ABSENT: Mrs. Pulver RESPECTFULLY SUBMITTED, Miss Darleen M. Dougher Town Clerk