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1996-02-12 SPECIAL TOWN BOARD MEETING FEBRUARY 12, 1996 4:30 p.m. MTG.#9 RES. 101-103 TOWN BOARD MEMBERS PRESENT SUPERVISOR FRED CHAMPAGNE COUNCILMAN BETTY MONAHAN COUNCILMAN THEODORE TURNER COUNCILMAN CONNIE GOEDERT COUNCILMAN CAROL PULVER MEETING OPENED AT 4:30 p.rn. 3.01 RECREATION COMMISSION CONSOLIDATION OF DEPARTMENTS Members of the Recreation Commission attended the meeting. Supervisor Champagne led the discussion regarding the consolidation of the mechanic and laborers into the Building and Grounds Department from the Recreation Dept....rational based, by consolidating we are going to get more effective activity from those individuals and in doing that we are not compromising anything but we are gaining that kind of work force to support other activities that are necessary within the town, by bring them into the Building and Grounds operation it would allow greater flexibility and enable the recreation department to utilize those folks as necessary while at the same time they would be little if no down time as I envision it today. Secondly, the equipment that is now owned by that same department would be shared by Building and Grounds and would be available to the total town. Sharron Simmonds-Chairman of the Recreation Commission-Our concern is whether or not this move would increase or decrease our productivity...also wondering if the Town Board would consider allowing the Recreation Dept. to handle all the laborers within the Town structures..J see the demands on the department as increasing not decreasing...very concerned about availability of employees...noted that the Recreation Dept. does share men and equipment with other departments... Councilman Monahan-Noted she would like to see the mechanical work done on equipment at the Highway or Water Depts. only... Councilman Pulver-Do we know what Building and Grounds is going to do with this extra time that they mayor may not get from the Recreation Dept.? Requested that the Commission put together a policy and procedure that if you feel that the men are available, that this policy could be given to Harry...better scheduling a month ahead... Councilman Goedert-Requested that schooling be looked into for the men regarding lawn work and planting... Supervisor Champagne-Requested that the Commission give the Board a projection of the equipment that you have, questioned the use of shared equipment. Asked that Mr. Rice and myself be present at the session when consolidating ideas are discussed... 3.2 JIM MILLER-OPEN SPACE - REZONING HUDSON POINT Mr. Jim Miller, landscape architect-showed a plan as to how this property might be developed.. . neighborhood commercial approach... 50' buffer with a two phase increase to create a visual buffer rather than just distance... 1 st. phase planted with pines the second phase a berm, three to four feet a requirement set at site plan...front yard area-no paving allowed in the front yard set back, maintain as green space and the concept of a berm, landscaping with smaller trees... Unknown-Noted his horses were back there and questioned the type of screening... Discussion: Suggestion made that a fence be placed between the horses and this area... Unknown-Questioned the type of screening...requested that more dense screening be required... Councilman Monahan-Discussed the need for under planting to fill in... Discussion held regarding the placement of a day care center.. . noted that type of use would not be acceptable in this area, to be placed on list to have exempted from this area... Councilman Monahan-Requested a copy of this plan be placed in Mr. Martin's Office so the neighbors could view this... Noted written comments on this proposal can be made to Mr. James Martin. 3.03 GENERIC INDUSTRIAL LAND APPROVAL PROCESS - JAMES MARTIN Mr. James Martin-Spoke to the Board regarding an Industrial Land approval process...would like to see this completed in this calendar year.. .requested the assistance of Mr. John Lapper to formulate the law...presented a report by Mr. Lapper to the Board for their review... Mr. John Goralski -You will get an actual proposal of a zoning revision and a preliminary scoping document, which will lay out the potential impacts. Mr. John Lapper-We are talking about amending the existing zoning code, so that under certain circumstances industrial users going into the existing industrial zone would not have to go to site plan review because the site plan review issues would be analyzed as part of the generic environmental impact statement in terms of all the potential impacts that you would have on a standard industrial project so that all of the site plan issues will be pre-analyzed. .. . Part of that is the process of how this would work, in the case where you are in compliance with the following thresholds and it is industrial zoned then you can submit a building permit which includes a proposed site plan and the Planning Dept. will give you zoning approval and you would not need site plan approval, but then attached to that would be a list of standards and that is what the process in working with the Planning Dept. and the Planning Board, the Town Board and members of the public would come up with the design standards. Those would be fairly specific in terms of what type of vegetation we are talking about and what type ofimpacts...will advise the board on legal issues, and procedural recommendations for how the generic study should go..you will determine when it is appropriate for public input, how this board works with the Planning Board for recommendations we would address that in the scoping document, identify the involved agencies, the next step would be doing the generic environmental impact statement to get the process going if the Board determines to move forward after the initial step. Discussed fee for the service will be contingent upon the amount of information that the Town can obtain for the project... Mr. John Goralski-First step will cost Five thousand., twenty five hundred for legal and twenty five hundred for technical... Councilman Pulver -lam in favor of spending the five thousand to get this going... Supervisor Champagne-Noted that there will be a resolution at the next meeting to start the process. Councilman Goedert-Requested a report on this at every workshop updating its process. 3.08 WEST GLENS FALLS BUILDING - M. PALMER Mr. Dick Jones-Architect on the West Glens Falls Fire Company Expansion...gave a brief presentation on the project...used pictures of the addition...noted there is a portion of the corner of the building that will be coming down...there will be an expansion of the building to incorporate some new apparatus bays that would allow the fire company through access for those bays, on the east side of the existing building and tying them back into the central portion of the existing building with a connecting portion. The drive through bays will exit onto Veterans Road. 1st phase of construction will be the new apparatus bays, then the connecting link, then demolish the corner section and remodel the existing bays.. .new locker rooms for men and women....also new mechanical room to service the new addition and the renovation portion...there will be private offices, conference space, meeting room for the squad, upgrading of facilities, upgrading the training room, new toilets with handicapped access, looking at additional offices in the central core of that area for the auxiliary office the bell jar the bingo those types of functions as well as a new day room which would be centrally located for access to the apparatus bays as well as the locker room toilet areas for the fire company. There will be a parking area for the public which would be away from truck traffic into the vehicle bays. Creating a green space that would rap around the existing portion of the building and soften the building to Luzerne and Veterans Road....the building would be upgraded with mechanical systems as required for the central area, new mechanical systems for the apparatus bays and the small addition. Brick clad building, flat roofs with peaked entries which would identify public entries into the building. Radio room tower would be identified with a peaked roof. Basic costs including all of the fees, the renovations and addition to the building is estimated at One million two hundred thousand. Noted that this project does not require prevailing wages or union contractors or separate prime contracts. Construction time - break ground mid-or end of June have a six to seven month construction period...complete by January/February 1997. Councilman Turner-Questioned if the oil tank was to be removed? Mike Palmer-Will remove or seal the existing tank...and go to an above ground facility... Mr. Jones-Will be requesting bonded contractors and a list of other projects similar to this as part of the bid and a list of subcontractors. Unknown-Described the banking - Farmers Home Guarantee...looking at 6% over thirty years .... Mr. Palmer-Mortgage will be approximately eighty eight to eighty nine thousand dollars a year, we will make up the difference from the eighty one thousand dollars received from the town...Ifit is less we will ask for the lesser amount... Discussion held-Town Board will have to pass a resolution in support of the project and amending the budget...public hearings will have to be held... Supervisor Champagne-Requested that the Fire Company identify what are the top priorities for doing what we are doing in writing, one of which is to meet todays fire safety codes, and to park the equipment in a safe place where you can go in and out and to improve communications, so that we as a Town Board can use that to promote it to the public. 3.04 AMY ROAD TO ROBERT'S ROAD Discussion held regarding the naming of the road and the Town Board requested that the Town Clerk check all road names to make sure that this is not a duplication. 3.06 LIFE INSURANCE THROUGH PAYROLL DEDUCTIONS Ms. Cathy Geoffroy-Presented the Town Board with a proposal for payroll deduction for life insurance, from Met. Life and New York Life.. It was the opinion of the Town Board that they were not interested in this proposal. 3.05 COVERALLS Discussion held-Noted Coveralls are not covered under the union contract, old union contract if you choose to have uniforms you are allotted one set of coveralls as long as you work for the Town...most use uniforms because they only have one coverall... Board agreed to buy the coveralls... SAND POLICY Councilman Goedert-Noted she had research done and nothing was found in writing regarding a sand policy... Highway Dept. past practice to give sand to the taxpayers... Highway Supt. Naylor-Noted that if the policy is changed it would be by resolution of the board it would be their policy.. . noted City of Glens Falls gives dirt away, the State of New York gives dirt away, the County gives dirt away. My policy has been if you can make it to the sand pile you can have it. I will not be a cop and police this... Councilman Pulver-If it has been past policy and practice and it has worked for this many years and the Highway Supt. can live with it I certainly can live with it. Councilman Monahan-Requested that the Town Attorney research this... Supervisor Champagne-Noted he had a problem if a business took the sand and then sold it... Councilman Turner-The policy has been set, leave it as is until it can be researched. 3.07 BAYBRIDGE LIGHTING Councilman Turner-Baybridge has submitted a petition for archeturallights, the first 50' of buried cable is 56.35 charge vs. a wood pole a 57.75 charge what is your pleasure? Twicwood we would not charge them the 56.35 for the first 50' of buried cable... Supervisor Champagne-Stay with the same plan... LIGHTING REQUEST LEO LOBSTER Councilman Turner-Have had a request from the owner of Leo's Lobster who wants one additional light on the highway between pole 168 and 170. Discussion held-Board requested that a petition be filed... suggested that County Supv. Montesi be contacted regarding this proposal, noting that he may have dealt with this at a previous time. 3.09 REQUEST TO HAVE 8 YEAR OLD HANDICAPPED CHILDREN UNDER SUPERVISION BECOME INVOLVED IN ADOPT -A-HIGHWAY PROGRAM Supervisor Champagne-I have checked with Paul Naylor and his response was that the School probably knows more about the safety and other aspects on how eight year olds conduct themselves...it was his opinion that is Mr. Mike O'Neil feels that it is a safe way to do business up there then it meets with his approval. The other request was from the Brownie scouts, they too would like to get involved with an Adopt a Highway... Discussion held-Agreed to proposal if it was on isolated roadways.. .any group under twelve, we receive a written request spelling out how they will be supervised, and identify the road they want to be involved with. Mr. O'Neil has suggested one adult for every two children. COMMITTEE REPORTS Councilman Goedert reported on the Aviation Road widening project...noting that there is a concern about the amount this project will cost, we are awaiting final reports from Leon Steves and they are looking at sewering the school if it is cost effective. Spoke about a placement of a light at the intersection of Cottage Hill Road and a new entrance at the Queensbury SchooL.. TOWN BOARD MATTERS Councilman Turner-Noted that John McCormack will bring in some Boy Scouts to tour the building next week. Councilman Monahan-Showed the Board a copy of the last minutes of the Glens Falls Transportation Advisory Committee. Supervisor Champagne-Ltr. from Mr. DeSantis regarding a dishwasher valve that broke and caused an over use of water 700,000 gallons that went in an out without going through the dishwasher...requested adjustment...Mr. Flaherty's opinion there is no waiver for this... Discussion held it was the opinion of the Board that we are unable to accommodate his request. Supervisor Champagne-Wednesday, March 13th 7:00 P.M. at City Hall, meeting with the City of Glens Falls regarding Coles Woods and various other items. Councilman Goedert-Spoke to the Town Board regarding an Adirondack Regional Emergency Service Meeting there is eight million dollars in funds for EMS which pays for training ALS and EMT classes the Chiefs and Officers of fire want to take control of EMS training right now it is health department... Councilman Monahan-Suggested that the Town Board have a resolution requesting that the funds remain in the State Health Dept. funds for the EMS training. (Councilman Goedert left the meeting) RESOLUTION CALLING FOR EXECUTIVE SESSION RESOLUTION NO. 101.96 INTRODUCED BY Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mrs. Carol Pulver RESOLVED, that the Town Board of the Town of Queensbury hereby moves into Executive Session to discuss a grievance and contract with North Queensbury, Attorney Selection. Duly adopted this 12th day of February, 1996 by the following vote: AYES: Mrs. Monahan, Mr. Turner, Mrs. Pulver, Mr. Champagne NOES: None ABSENT: Mrs. Goedert (Councilman Goedert re-entered the meeting during executive session) RESOLUTION ADJOURNING EXECUTIVE SESSION RESOLUTION NO. 102.96 INTRODUCED BY: Mrs. Carol Pulver WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Theodore Turner RESOLVED, that the Town Board hereby adjourns its executive session and moves back into Regular Session. Duly adopted this 12th day of February, 1996 by the following vote: AYES: Mrs. Goedert, Mrs. Pulver, Mrs. Monahan, Mr. Turner, Mr. Champagne NOES: None ABSENT: None RESOLUTION ADJOURNING MEETING RESOLUTION NO. 103.96 INTRODUCED BY: Mr. Theodore Turner WHO MOVED FOR ITS ADOPTION SECONDED BY: Mrs. Connie Goedert RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its meeting. Duly adopted this 12th day of February, 1996 by the following vote: AYES: Mrs. Pulver, Mrs. Monahan, Mr. Turner, Mrs. Goedert, Mr. Champagne NOES: None ABSENT: None Respectfully submitted, Miss Darleen M. Dougher Town Clerk Queensbury