4.02 4.2
BIMAWARD Bid—Hovey Pond Park Improvements—Grasshopper Gardens— 12-16-19
RESOLUTION AUTHORIZING AWARD OF BID FOR
HOVEY POND PARK IMPROVEMENTS
RESOLUTION NO. ,2019
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board previously established a Capital Improvement
Plan Reserve Fund#64 (Fund#64) for future Town project developments, and
WHEREAS, by Resolution No.: 102,2004 the Town Board authorized establishment of
Hovey Pond Park Capital Project Fund #146 to fund expenses associated with Hovey Pond Park
(Park), and
WHEREAS, by Resolution No.: 138,2019, the Town Board authorized certain withdrawals
and expenditures for specific Town Recreation Department capital improvements and maintenance
projects including repairs/improvements at the Park (Project) and authorized and directed the
Town's Purchasing Agent to publish an advertisement for bids for the Project as were more clearly
specified in bid specifications prepared by the Town's Director of Parks and Recreation, The
Chazen Companies(Chazen)and/or the Purchasing Agent,and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder meeting New York State statutory requirements and
the requirements set forth in the Town's bid documents and specifications, and
WHEREAS,the Purchasing Agent published such advertisement for bids and on November
r
15"', 2019, duly received and opened all bids, and
WHEREAS, the Purchasing Agent, Chazen and the Parks and Recreation Director have
recommended that the Town Board authorize the bid award to the lowest responsible bidder,
Grasshopper Gardens, Inc., for a total bid amount not to exceed $245,000, and
WHEREAS, the Parks and Recreation Director has advised that there may be times when
Change Orders may become necessary for such Project and therefore has requested authorization
to approve and sign certain Change Orders up to a five-percent (5%) contingency ($12,250) for
Change Orders that he deems necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby reaffirms and authorizes the
repairs/improvements to the Hovey Pond Park (Project) as described in the preambles of this
Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby accepts and awards the bid for the Project from
the lowest responsible bidder, Grasshopper Gardens, Inc., for a total bid amount not to exceed
$245,000, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Agreement between the Town and Grasshopper Gardens, Inc., and/or any
other needed documents related to the bid award and Project in form acceptable to the Town
Supervisor, Parks and Recreation Director, Town Budget Officer and/or Town Counsel, and
2
Y
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Parks and Recreation Director
to approve and sign Change Orders pertaining to such Project up to a five-percent (5%)
contingency or in the total amount not exceeding $12,250 that he deems necessary or appropriate,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payments for such
Project up to the total of$257,250 shall be from the Hovey Pond Capital Construction Account
No.: 146-7110-2899 and the Town Board further directs that in the event there are funds
remaining in such Capital Project Fund after completion of the Project or in the event that the
Project is not undertaken, the moneys in the Capital Project Fund shall be returned to the Capital
Reserve Fund, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Parks and Recreation Director, Town Budget Officer and/or Town Counsel to
take any and all action necessary to effectuate the terms of this Resolution.
Duly adopted this 161h day of December, 2019, by the following vote:
AYES
NOES
ABSENT:
3
a'
BID OPENING RESULTS
FOR:
2019 Hovey Pond Improvements
November 15, 2019
2:00 PM
Supervisor's Conference Room
Town of Queensbury
Purchasing Agent: Joanne Watkins
Witnessed by: Steve Lovering,
TOTAL
COMPANY NAME BID ALTERNATE TOTAL NON- IRAN
& AMOUNT #1 COLLUSIVE DIVESTMENT
ADDRESS BID CERT.
GRASSHOPPER $221,000 $24,000 $245,000 YES YES
GARDENSINC
GANSEVOORT,NY
HMA $244,410 $19,550 $263,960 YES YES
CONTRACTING
MECHANICVILLE,
NY
EDWARD& $240,000 $18,780 $258,780 YES YES
THOIM AS
O'CONNOR
GLENS FALLS,NY
THE
NORTH COUNTRY OFFICE
Cnj cluedSngineers 20 dirt Street,Suite 110---aan Glens Fails,Mf 12801
COMPAN I ES'"'oer 'a"SafetyAry"Onais P:518.812.0513 or 888.539.9073
Landscape Ardi tees
Pr1WtobeEftg/oyeeOw ed Tran5pottatldoPlannws&Engineers www.chazencompanies.com
November 22,2019
Mr.Steve Lovering
Director
Town of Ctueensbuty Parks&Recreation
742 Boy Road
Queensbury,New York 12804
Re., Contractor Bid Analysis—(Bids Collected on November 15,20191
Hovey Park Improvements Protect
Town of Queenshury, Warren County;New Ycsrk
Chazen Prcrlect#91800.12
Dear Mr.lovering,
On Friday, November 1501,2019,the Hovey Park improvements Project bid opening was field. Three(3) bids
were received and they Included the following price ranges:
* Base Bid:$221,000.00 to$244,000.00;
The Chazen Companies (Chazen) has reviewed the submitted bid provided by Grasshopper Gardens, Inc. for
completion of Specification Sections 004113 through 004900,which represents"The Bid."Grasshopper Gardens
submitted the lowest base bid of$221,000.00.
The bid included an alternate##1 item of an 8-foot white vinyl privacy fence.Grasshopper Gardens bid$24,000
for alternate#1.We understand that the Town would like to award Alternate#€1.
Including alternate##1,the contract cost will be$245,000.00.
Chazen has completed a limited background verification of Grasshopper Gardens. Chazen contacted both
references included in Grasshopper Gardens'bid forthe Hovey Park Improvements Project.The references both
reported that Grasshopper Gardens'work was excellent,and they will continue to use Grasshopper Gardens in
the future.Copies of the background verification discussion are attached.
Grasshopper Gardens'bid(including Bidder's Qualification Statement,Performance Bond Information,Bid Bond
and other data)is attached for the Towns review.
Based on the information presented herein and our discussion with you,Chazen would not take exception to
the Town awarding the project to Grasshopper Gardens Inc. as a Lump Sure contract, pending final attorney
review and acceptance.
Thank you for your time and consideration of this matter.Please feel free to contact me at 518-824-1932 if you
have any questions or require additional information. We are also available to meet with the Town and to
New York: Hudson Valley•Capital District•North Country•Westchester
Tennessee: Nashville-Chattanooga Oregon* Pardand
Chazen Engineering,land Surveying&Landscape Architecture Co.DPC(NY)-Chazen Engineering Consutteants,LLC(TJtVOR)
Mr.Havering
Nov€tuber 22, 2029
Pope 2 of Z
discuss the award further should the Town desire.If the Town Board awards the construction contract,Chazen
will forward the Notice of Award to the Town for review and execution.
sincerely,
Richard Adams
Project Engineer
Enclosures:
1. Grasshopper Gardens,Inc.Bid
2. Grasshopper Gardens reference verification discussion forms
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