4.07 4.7
FINANCIAL\2020\PURCHASE—Live Edge Plow for Highway—Fund for Lake George-C1000532 Grant Funds Match— 1-13
RESOLUTION AUTHORIZING PAYMENT TO THE
FUND FOR LAKE GEORGE FOR LIVE EDGE PLOW PURCHASED BY
HIGHWAY DEPARTMENT IN CONNECTION WITH THE
LAKE GEORGE WATERSHED PRIORITY ACTION PLAN
IMPLEMENTATION VILLAGE OF LAKE GEORGE GRANT #C1000532
RESOLUTION NO.: 92020
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Village of Lake George (Village) was awarded grant funds by the New
York Department of State for a Project referred to as the Lake George Watershed Management
Priority Action Plan Implementation—Village of Lake George—Grant#C1000532 (Grant), such
Grant funds to reimburse the Village and local municipalities' (Parties) actually paid Project
costs, with the Parties, including the Town of Queensbury, to provide for and achieve matching
funds or qualified matching services, goods or equipment, and
WHEREAS, by Resolution No.: 202,2019, the Queensbury Town Board authorized a
Memorandum of Agreement (MOA) Relating to the Grant between the Village, Town and Parties
providing for the acceptance of Grant funds,and
WHEREAS, as part of this MOA, the Town agreed to contribute a match consisting of
the purchase of equipment in order to receive a reimbursement of Grant funds for a Live Edge
Plow, and
WHEREAS, the Town was required to provide proof that the Town purchased such
equipment, and
WHEREAS, by Resolution No.: 322,2019, the Town Board authorized the Town
Highway Superintendent's purchase of two (2) 2020 Ford F-350 Dump Trucks for an amount not to
exceed the total amount of$102,943.10, which purchase served as the Town's match of equipment
for Grant reimbursement purposes, and
WHEREAS, the New York State Legislature adopted legislation allowing any political
subdivision in New York State to "piggyback"off an existing Bid and therefore in this instance, the
Town of Queensbury is "piggybacking" with Warren County Bid #WC 66-19 for the purchase of
equipment to further advance the Lake George Watershed Road Salt Reduction Program which
included the Town of Queensbury receiving a Live Edge Plow, and
WHEREAS, the Fund for Lake George was the successful bidder on the Live Edge Plow,
and
WHEREAS, the Town Board wishes to authorize payment to the Fund for Lake George in
the amount of $16,455 for the Plow as set forth in the Fund for Lake George's Invoice #:
WarrenCo-6 dated 11/21/2019 and presented at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes payment to the Fund for
Lake George in the amount of$16,455 for the Plow as set forth in the Fund for Lake George's
Invoice #: WarrenCo-6 dated 11/21/2019 and presented at this meeting to be paid from Highway
Heavy Equipment Account No.: 004-5130-2040, and
BE IT FURTHER,
RESOLVED, that by meeting this match, the Town Board further authorizes:
• the acceptance of Grant funds in the amount of$16,455;
• an increase in Revenues in State Aid Account No.: 004-0000-53789 in the amount
of$16,455;
• an increase in appropriations in Highway Heavy Equipment Account No.: 004-
5130-2040 in the amount of$16,455,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to amend the Town Budget, make any adjustments, budget amendments, transfers and/or
prepare any documentation necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Highway Superintendent and/or Budget Officer to take such other and further action as may be
necessary to effectuate the terms of this Resolution.
Duly adopted this 13`h day of January, 2020,by the following vote:
AYES
NOES
ABSENT:
RESOLUTION AUTHORIZING MEMORANDUM OF AGREEMENT
RELATING TO LAKE GEORGE WATERSHED PRIORITY ACTION
PLAN IMPLEMENTATION VILLAGE OF LAKE GEORGE #C1000532
RESOLUTION NO.: 202,2019
INTRODUCED BY: Mrs. Catherine Atherden
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Jennifer Switzer
WHEREAS, the Town of Queensbury believes that the environmental health and overall
quality of life in the Lake George Watershed area is critical to the social and economic well being
for the Town of Queensbury, Warren County and the region in general and has partnered with
local municipalities (Parties), including the Village of Lake George (Village), in completing
certain water quality assessment and management activities for Lake George, and
WHEREAS, the Village has been awarded grant funds by the New York Department of
State for a Project referred to as the Lake George Watershed Management Priority Action Plan
Implementation—Village of Lake George—Grant#C 1000532, and
WHEREAS, the Village intends to use the grant funds to reimburse the Village and the
Parties' actually paid Project costs, with the Parties to provide for and achieve matching funds or
qualified matching services, goods or equipment under the grant, and
WHEREAS, a proposed Memorandum of Agreement Relating to Lake George Watershed
Priority Action Plan Implementation Village of Lake George C 1000532 between the Village, Town
and Parties providing for the acceptance of grant funds and payment of expenses is presented at this
meeting,
NOW, THEREFORE,BE IT
1
RESOLVED, that the Queensbury Town Board hereby authorizes the Memorandum of
Agreement Relating to Lake George Watershed Priority Action Plan Implementation Village of
Lake George C 1000532 between the Village, Town of Queensbury and other local municipalities
(Parties) providing for the acceptance of grant funds and payment of expenses in the interest of
advancing the important work of protecting the preservation of water quality of Lake George
substantially in the form presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
sign the MOA and further authorizes and directs the Town Supervisor, Town Counsel and/or Town
Budget Officer to take such other and further action necessary to effectuate the terms of this
Resolution.
Duly adopted this 3`d day of June, 2019, by the following vote:
AYES: Mrs. Atherden, Mr. Ferone, Mrs. Switzer, Mr. Strough
NOES: None
ABSENT: Mr. Metivier
2
RESOLUTION AUTHORIZING PURCHASE OF TWO (2) NEW
2020 FORD F-350 DUMP TRUCKS FOR HIGHWAY DEPARTMENT
RESOLUTION NO.: 322,2019
INTRODUCED BY: Mrs. Jennifer Switzer
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Anthony Metivier
WHEREAS, the New York State Legislature adopted legislation allowing any political
subdivision in New York State to "piggyback"off an existing County Bid, and
WHEREAS, the Town of Queensbury's Highway Superintendent has requested Town
Board approval to purchase two (2)new 2020 Ford F-350 Dump Trucks to replace: 1) a 2001 F-450
Dump Truck with 161,177 miles, Town Asset #3972; and 2) a 2003 F-350 Dump Truck with
126,338 miles, Town Asset #4111; both of which are unable to be inspected due to many frame
problems, for the total amount of$102,943.10 by the Town of Queensbury "piggybacking" with
Onondaga County Bid#7974 2020,and
WHEREAS, the Town will adhere to all New York State Law bidding requirements,
NOW,THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves the Town Highway
Superintendent's purchase of two (2) new 2020 Ford F-350 Dump Trucks from Van Bortel Ford in
accordance with Van Bortel Ford's September 3`d, 2019 Quote #29757 presented at this meeting
and Onondaga County Bid #7974 2020 for the total amount of $102,943.10 to be paid from
Vehicles Account No.: 004-5130-2020, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
purchases shall be by a transfer of$50,000 from Health Insurance Account No.: 004-9060-8060
and $52,944 from the Highway Department's undesignated, unassigned Fund Balance Account
No.: 004-0000-0909 to Vehicles Account No.: 004-5130-2020 and the Town Budget Officer shall
amend the 2019 Town Budget, make any adjustments, budget amendments, transfers or prepare
any documentation necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to engage the services of auction company GovDeals to sell/dispose of the: 1) a 2001 F-450 Dump
Truck with 161,177 miles, Town Asset #3972; and 2) a 2003 F-350 Dump Truck with 126,338
miles, Town Asset #4111; and deposit any sales proceeds into the appropriate revenue account(s)
in accordance with the Queensbury Town Code and New York State Laws, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Highway Superintendent and/or Budget Officer to take such other and further action as may be
necessary to effectuate the terms of this Resolution.
Duly adopted this 23`d day of September, 2019, by the following vote:
AYES Mrs. Switzer,Mr. Strough, Mr. Metivier, Mrs. Atherden, Mr. Ferone
NOES None
ABSENT: None
WARREN COUNTY PURCHASING DEPARTMENT
�soscn ruee�
1340 State Route 9 �•o•, { fell Julie A.Butter,Purchasing Agent
Lake George,NY 12845 Jason M.Shpur,Deputy Purchasing Agent
Telephone: (518)76 1-6538 �, L Amber N. Brownell, Purchasing Assistant
Fax: (518)761-6395
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NOTICE TO BIDDERS
The undersigned shall receive sealed bids for sale and delivery to the County of Warren as
follows:
WC 66-19 - PURCHASE OF EQUIPMENT TO FURTHER ADVANCE THE LAKE
GEORGE WATERSHED ROAD SALT REDUCTION PROGRAM
You may obtain these Specifications either on-line or through the Purchasing Office. If you
have any interest in these Specifications on-line,please follow the instructions to register on
the Empire State Bid System website, either for free or paid subscription. Warren County
distributes request for proposal documents only through the Purchasing Department or on-
line. Go to http://warrencountyny.F4ov and choose BIDS AND PROPOSALS to access the
Empire State Bid System OR go directly to www.EmpireStateBidSystem.com. If you
choose a free subscription, please note that you must visit the site up until the response
deadline for any addenda. All further information pertaining to this request for
proposal will be available on this site. Bids which are not directly obtained from either
source will be refused.
Bids may be delivered to the undersigned at the Warren County Human Services Building,
Warren County Purchasing Department, 3)' Floor, 1340 State Route 9, Lake George, New
York 12845 between the hours of 8:00 am and 4:00 pm. Bids will be received up until
Thursday, October 10, 2019 at 3:00 p.m. at which time they will be publicly opened and
read. All bids must be submitted on proper bid proposal forms. Any changes to the original
bid documents are grounds for immediate disqualification.
Late bids by mail, courier or in person will be refused. Warren County will not accept
any bid or proposal which is not delivered to Purchasing by the time indicated on the time
stamp in the Purchasing Department Office.
The right is reserved to reject any or all bids.
Julie A. Butler, Purchasing Agent
Warren County Human Services Building
Tel. (518) 761-6538
Published: Saturday, September 21, 2019
NAME & ADDRESS NAME & ADDRESS NAME & ADDRESS NAME & ADDRESS
BID NO: WC 66-19 OF BIDDER OF BIDDER OF BIDDER OF BIDDER
ITEM(S): PURCHASE OF EQUIPMENT TO
FURTHER ADVANCE THE LAKE
GEORGE WATERSHED ROAD
SALT REDUCTION PROGRAM Trius Inc. Central Equipment of The Fund for Lake
Attn: Justin Huners CNY,Inc. George
DATE: OCTOBER 10,2019 268 Towpath Rd. Attn: Tanisha Finley Attn: Eric Siy
Fort Edward,NY PO Box 507 PO Box 352
TIME: 3:00 PM. 12828 Port Byron,NY 13140 Lake George,NY
Ph: 518-480-3540 Ph: 315-776-5300 12845
Fax: 518-480-3547 Fax: 315-776-8800 Ph: 518-668-9700
Fax: 518-668-5915
# ITEM DESCRIPTION UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE
9 Poly Spinner
10 Straight Plow Guard $149.28 -Winter
1 1 Camera System
12 Front Plow Hitch $5,025.00-Monroe
13 Live Edge Plow $16,495.00-Metal
Pless Truck Maxx
14 Retrofit Kits $3,985.00-Metal
Pless Pickup Maxx
15 Ground Speed Control
16 Electronic Spreader Control System
17 Concrete Stackable Block Barriers
18 Cab Protector
PRICING GOOD FOR: 90-120 Days 6 months 60 Days 6 months
COMMENTS: Guaranteed Delivery:
Item 13 -3 weeks from
time of order
Item 14-8 weeks from
time of order
WARREN COUNTY BID TABULATION SHEET
NAME & ADDRESS NAME& ADDRESS NAME & ADDRESS NAME&ADDRESS
OF BIDDER OF BIDDER OF BIDDER OF BIDDER
BID NO: WC 66-19
ITEM(S): PURCHASE OF EQUIPMENT TO Trius Inc. Central Equipment of The Fund for Lake Chemung Supply
FURTHER ADVANCE THE LAKE Attn: Justin Huners CNY,Inc. George Corp.
GEORGE WATERSHED ROAD
SALT REDUCTION PROGRAM 268 Towpath Rd. Attn- Tanisha Finley Attn: Eric Siy Attn- Carl Perine
Fort Edward,NY PO Box 507 PO Box 352 PO Box 527
DATE: OCTOBER 10,2019 12828 Port Byron,NY 13140 Lake George,NY Elmira,NY 14902
TIME: 3:00 PM. Ph: 518-480-3540 Ph: 315-776-5300 12845 Ph: 607-733-5506
Fax: 518-480-3547 Fax:315-776-8800 Ph: 518-668-9700 Fax: 607-732-5379
Fax: 518-668-5915
BID AWARDED TO: TRIUS INC.; CENTRAL EQUIPMENT OF CNY,INC.; d
THE FUND FOR LAKE GEORGE; AND CHEMUNG SUPPLY CORP. WN-1
TERM OF BID: ONE-TIME JU A.BUTLER, PURCHASING AGENT
# ITEM DESCRIPTION UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE
1 Road Temperature Sensor $734.88-Roadwatch
1 A 4' extension cable $51.61 -Roadwatch
1 B 12'extension cable $60.46-Roadwatch
I C l 6'extension cable $66.10-Roadwatch
2 Water Storage Tank-3,000 gal. $3,395.00 $3,216.97-Snyder
3 Water Storage Tank- 1,000 gal. $2,450.00 $2,101.98-Snyder
4 Truck Mounted Salt Brine Spreader-300 gal. $8,371.00 $4,312.58-Central
4A Item 4 w/5.5 HP Honda Industrial Motor $8,371.00 $4,312.58-Central
5 Truck Mounted Salt Brine Spreader- 1,000 gal. $12,810.00 $7,982.00-Central
5A Item 5 w/5.5 HP Honda Industrial Motor $12,810.00 $7,982.00-Central
6 Poly Caster Sander $4,780.00-Western
7 Joma Blade System $3,676.00 $2,696.10-TXS
8 Joma Replacement System $2,477.25 $2,037.75-TXS
Queensbury
Item# Item Description Unit Price Quantity Subtotal
1 road temperature sensor $734.88 2 $1,469.76
1a 4'extension cable $51.61 $0.00
1b 12'extension cable $60.46 2 $120.92
1c 18'extension cable $66.10 $0.00
water storage tank
2 (3,000 gallon) $3,216.97 $0.00
water storage tank
3 (1,000gallon) $2,101.98 $0.00
truck mounted salt brine
4 spreader-300 gallons $8,371.00 $0.00
item 3 w/5.5 HP honda
4a industrial motor $8,371.00 $0.00
truck mounted salt brine
5 spreader-1,000 $12,810.00 $0.00
item 4 w/5.5 HP honda
5a industrial motor $12,810.00 $0.00
6 poly caster sander $4,780.00 $0.00
7 joma blade system 1 $2,696.101 $0.00
8 joma replacement 1 $2,037.751 $0.00
9 poly spinner $0.00
10 straight plow guard $149.28 $0.00
11 camera system $0.00
12 front plow hitch $5,025.00 $0.00
13 live edge plow $16,495.00 1 $16,495.00
14 retrofit kits $3,985.001 $0.00
15 ground speed control $0.00
electronic speader
16 control system $0.00
concrete stackable block
17 barriers $0.00
18 cab protector $0.00
Municipality Totals $18,085.68
Notes:
Red denotes NO BID
Beige denotes different options available(for to estimate cost table option '1b'was selected.)
i
Road Salt Reduction Program
Equipment Bid
October 25, 2019
3
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ire iren#1 As -d . uesti<on `', u L
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Who is ordering the equipment? Each individual municipality will order their own
equipment.
I got a quote for an item that was No. However,if you do not purchase off of the bid—you
awarded in the bid,but for a lower cost. are responsible for obtaining the necessary number of
Do I need to purchase off bid? quotes, according to your local procurement policy.You
can also negotiate a lower price with the lowest bidder.
An item was not bid on. How do I go You will follow your local procurement policy and
about purchasing the item? obtain the necessary number of quotes before purchasing.
I need to have work done on my truck Yes. Please let me know that you are doing that,so I can
(i.e.installing valves)to use equipment anticipate costs.
I'm purchasing. Can I get reimbursed
for that?
I change my mind about quantity,type, Yes. However,if you are purchasing something not on the
etc. Is that alright? spreadsheet for your community,please let me know.
Yes,provided that the value of the truck you purchased
Will the equipment purchases be (that we're using as match)is at cost or more of what
reimbursed in full? equipment you're buying.
No. In order to be reimbursed for your equipment
Are you buying me a truck? purchases,we are using the value of the truck you have
purchased as match.To be eligible,the truck needs to have
been purchased no earlier than April i. 2o17.
For the equipment:
-Copy of vendor invoice(s)
-Copy of cancelled checks(proof of payment)
What do you need for documentation? For the truck(match):
-Copy of Bill of Sale indicating purchase price and date
of sale
-Copy of cancelled checks(proof of payment)
Please email to beldencCwarrencountyny.gov or snail mail
to:
Where do I send the documentation? Warren County Planning DepartmentAttn: Chris Belden
1340 State Route 9
Lake George,NY 12845
The grant managed by the Planning Department did not
Why will it take longer for Ticonderoga, include these communities.We need to revise the
Dresden, and Putnam to be Memorandum of Agreement(MOA)before the Village will
reimbursed? reimburse those communities.
Chris Belden(Warren County):
beldenc(c)warrencountvnv.g or(518)761-6553
If I still have questions—who do I talk
to? Dave Wick(LGPC):
Dave a)Ig12c.state.ny.us or(518) 668-9347
HOW DO WE GET REIMBURSED?
1. TOWN Orders/Pays f•
Equipment
2. TOWN ; required
clocumentation* to
Warren County Planning
Dept.
II'I
3. WARREN
COUNTY will
prepare documentation
• submit to VILLAGE
a
*Required Documentation:
Equipment(grant):Vendor Invoice(s) &Cancelled Check(s)
Vehicle(match): Bill of Sale&Cancelled Check
Road Salt Reduction Program—Equipment Bid
October 25,2019