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SERVICES\Chazen—Map Plan Report—Possible Rockhurst Sewer District—1-13-20
RESOLUTION AUTHORIZING ENGAGEMENT OF THE CHAZEN
COMPANIES FOR TECHNICAL SERVICES ASSOCIATED WITH
DEVELOPMENT OF AN ENGINEERING REPORT AND MAP, PLAN AND
REPORT RELATING TO PROPOSED ESTABLISHMENT OF NORTH
QUEENSBURY/ROCKHURST SEWER DISTRICT
RESOLUTION NO.: 12020
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, the Queensbury Town Board is considering establishing a North
Queensbury/Rockhurst Community Sewer District (District) in accordance with Article 12-A of
New York Town Law, and
WHEREAS, by Resolution No.: 270.2019, the Town Board accepted up to $25,000 in
Grant funding from The Fund for Lake George toward establishment of the District to be used
toward the cost of engineering studies and/or preparation of a Map, Plan and Report, and
WHEREAS, the Town Board wishes to engage The Chazen Companies (Chazen) for
technical services associated with the development of an Engineering Report and Map, Plan and
Report for the proposed District for a sum not to exceed $61,620 in accordance with Chazen's
September 27, 2019,Revised December 19,2019,proposal submitted at this meeting,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement
of The Chazen Companies for technical services associated with the development of an
1
V
Engineering Report and Map, Plan and Report regarding the establishment of a North
Queensbury/Rockhurst Community Sewer District (District) for a sum not to exceed $61,620 in
accordance with Chazen's September 27, 2019, Revised December 19, 2019,proposal substantially
in the form submitted at this meeting, and upon completion thereof to file the Map, Plan and Report
in the Town Clerk's Office,and
BE IT FURTHER,
RESOLVED, that payment for The Chazen Companies' services shall be paid from
Engineering Account No.: 001-1440-4720-0038 and shall be reimbursed as a cost of the
improvement to the extent designated by the Town Board if the District is established, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to amend the 2020 Town Budget by transferring $36,620 from Unappropriated, Undesignated Fund
Balance to Engineering Account No.: 001-1440-4720-0038, make any adjustments, budget
amendments,transfers or prepare any documentation necessary to provide for such payment,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Wastewater Director, Town Counsel and/or Town Budget Officer to take any other actions
necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance
with the provisions of Town Law Article 7 and shall not take effect until such time as provided
therein, and the Town Board authorizes and directs the Town Clerk to publish and post such
notices and take such other actions as may be required by law for Resolutions subject to
permissive referendum.
Duly adopted this 13`h day of January,2020, by the following vote:
AYES
NOES
ABSENT:
THE
CbavnLandNORTH COUNTRY OFFICE
Civil Engineers 20 Elm Street,Suite 110
Surveyors
— Planners Glens Falls, NY 12801
COMPANIES® Environmental&Safety Professionals Landscape Architects P:518.812.0513 or 888.539.9073
Proud to be Employee owned Transportation Planners&Engineers www.chazencompanies.com
September 27,2019
Revised December 19,2019
Supervisor John Strough
Town of Queensbury
742 Bay Road
Queensbury, New York 12804
Delivered Via Email Only:iohns@gueensbury.net
Re: Proposal for Professional Services
Engineering Report and Map, Plan and Report—Rockhurst Community
Town of Queensbury, Warren County, New York
Proposal#PM19-149
Dear Supervisor Strough:
The Chazen Companies(Chazen)are pleased to provide this proposal for technical services associated with the
development of an Engineering Report and Map, Plan and Report for the proposed Rockhurst Sewer District.
Please find our current project understanding,scope of services and associated fee schedule below.
This proposal is outlined to provide professional services outlined herein to the Town of Queensbury("Town").
Proiect Understanding and Approach
Several residents of Rockhurst have long desired that a public sewer system be installed to serve their
community. In support of this initiative, The Fund for Lake George previously commissioned a study entitled
"The Fund for Lake George Rockhurst Road Community Wastewater Treatment Feasibility Evaluation
Queensbury (T)". dated November 3, 2016 ("FUND Report"), which began to evaluate potential options to
service the area. Additionally,the Lake George Land Conservancy(LGLC) has recently been negotiating with a
local land owner to purchase a parcel in the area, that could potentially serve as a site for a wastewater
treatment plant. At this time,the Town desires that our office develop an updated study, consistent with the
New York State Environmental Facilities Corporation(EFC)—Clean Water State Revolving Fund(CWSRF) Report
Format. This is important because this report format is required to be eligible for EFC grants and loans. In
addition, in anticipation of the formation of a special district, the Town would also like us to prepare a Map,
Plan and Report for the project,once a project alternative is chosen.Considering the approach outlined above,
Chazen offers the following scope of services:
New York: Hudson Valley • Capital District • North Country • Westchester
Tennessee: Nashville • Chattanooga Oregon: Portland
Chazen Engineering,Land Surveying&Landscape Architecture Co. DPC(NY) • Chazen Engineering
Consultants, LLC(TN/OR)
Supervisor Strough
September 27,2019
Revised December 19,2019
Page 2 of 5
Scope of Services
Task 01—Engineer's Report
Under this task, Chazen will develop an Engineer's Report in accordance with CWSRF format. Generally, this
includes the following:
• Executive Summary
• Project Background and History(including Site Information, Ownership and Service Area, Definition of
the Problem,etc.)
• Alternatives Analysis including 3-4 wastewater treatment methodologies
• Summary and Comparison of Alternatives including overall project costs and estimated user costs.
• Recommended Alternative
• Required Permits and Approvals
• Potential Funding Sources
• Various additional items including discussion on energy efficiency best practices,identification of short-
lived assets,etc.)
More specifically,the report will study/include:
• Starting with the FUND Report as a base to create the larger CWSRF formatted report, Chazen will
analyze options for the collection of sewage from the Rockhurst area,along with identifying additional
treatment system alternatives for the wastewater.We will work with Kathleen Suozzo, PE PLLC(KSPE),
a certified WBE,who will subcontract to us to analyze treatment system alternatives and costs for the
project.
• Chazen will engage Jade Stone Engineering PLLC of Watertown (a Certified WBE)to identify electrical
service needs as well as provide an opinion of probable cost for service and electrical costs for the
proposed treatment and disposal facilities.
• As part of the Engineer's Report, Chazen will also evaluate the installation of conventional/gray
stormwater infrastructure for Rockhurst Road to help address long standing drainage issues on the road.
This will also include potential use of proprietary treatment devices such as hydrodynamic units as well
as to provide some treatment of stormwater runoff before it reaches Lake George. While we expect
that conventional stormwater infrastructure will largely be required to serve the peninsula due to
extensive physical constraints,we will look for opportunities to incorporate green infrastructure.At this
time,we do not anticipate completing any soil testing in support of stormwater system analysis for the
report.
• Based on a recent request from the Kirkpatrick's, an option of routing the sewer via Cleverdale Road
from Rockhurst Road to the proposed treatment facility will be explored as part of the report.
• Lastly,we will conduct a preliminary analysis of serving Cleverdale with the proposed treatment system.
This analysis will be limited to high level, order of magnitude cost estimates for infrastructure so that
the potential affect on user costs for the planned district can be understood.The Cleverdale portion of
Z:\Proposals\PN19\Municipal\PM19-149 T.Queensbury-Rockhurst Engineering Report and 1v1PR\PM19-149-T Queensbury-Rockhurst Engineering Report and MPR-Revised 12.19.19.docx
Supervisor Strough
September 27,2019
Revised December 19,2019
Page 3 of 5
the report will not be developed to the extent that the Rockhurst project will,given that the Rockhurst
project is the main focus of the report.
• The report will include cost estimates for each alternative identified as well as potential user costs for
the recommended alternative(which will depict both debt retirement and O&M costs).
It is noted that limited soil testing has previously been advanced by KSPE as part of the FUND report.As part of
this report additional deep soil testing pits and preliminary percolation testing will be perform on property
owned by the Kirkpatrick's. As discussed at a recent meeting, we understand that the Kirkpatrick's intend to
allow the Town/Town's agents to conduct soil testing on tax parcels 227.17-2-25 and 240.5-1-18. As such, we
have included a total of two 8-hour days of exploratory soil testing (deep test pits and percolation tests). We
will advance as much testing as can be completed in two 8-hour days. We assume that the Town Highway
Department can provide a backhoe/excavator and operator to excavate the test pits.We also assume that the
Town can provide water to testing locations for our office to advance percolation testing.If additional testing is
required outside of what can be conducted in two days, we will provide the Town with a technical services
change order for the same.
The report will be presented in draft form to the Town 16-weeks after authorization. (Overall, we understand
that the Town may wish to use this report for grant applications in 2020,as such we are prepared to provide it
in time for the 2020 CFA process.)After the draft is reviewed,we will address any comments by the Town and
submit the final report for the Town's use within 3-weeks of receipt of comments. With respect to schedule,
please note that ability to perform soil test(frozen ground conditions or inaccessible site)may lead to delays in
report delivery.
Task 02—Map,Plan and Report&SEQRA Assistance
Should the Town choose to move forward with establishing a Wastewater District, under this task,Chazen will
prepare a Map, Plan and Report for the chosen alternative presented in the Engineer's Report (Task 1). The
Map,Plan and Report will be developed in accordance with State standards and will include project description,
project cost information and user cost information.Also under this task,Chazen will assist the Town with SEAR,
by completing a Full EAF and assisting with coordinated review. It is noted that if the Town intends to seek EFC
loan funding for the project,a FEAF and coordinated review is required. It is also noted that completion of the
FEAF will be supported by desktop review of potential impacts(on-line consultations to SHPO,mapping review
of wetland and ETR species).If it is determined that formal cultural resource assessments,wetland delineations,
etc. are required to support the Town making a SEQR determination, a technical services change order will be
provided to the Town for said services.
Task 03—Meetings
Under this task,Chazen will attend up to six meetings for the project. Four of the meetings are anticipated to
be progress meeting to discuss the development of the engineering report and MPR.Two of the meetings are
anticipated to be for public hearings associated with district formation. For this task we have assumed a total
18 hours at$145/hour.This task will be billed on a time and materials basis.
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f
Supervisor Strough
September 27,2019
Revised December 19,2019
Page 4 of 5
Limitations
This proposal includes the cost for only those services specifically outlined above. Additional items not
addressed as part of this proposal include but are not limited to:
• Land Surveying Services.
• Detailed Design,Bidding or Construction Phase Services.
• Site restoration due to the impacts of soil testing.There may be a need for the Town to seed and mulch
areas following testing/access for testing.
• Completion of any cultural resource,wetland or ecological resource surveys,or other field studies,etc.
• It is assumed that any NYS Comptroller Review/Approval of the District will be coordinated/completed
by the Town's legal counsel.
• The client will arrange for all necessary permissions to allow Chazen and their employees to enter upon
the lands of others as necessary to complete this proposed project, and to save and hold harmless
Chazen its agents, servants, and employees from any claims for damages for trespass on the subject
premises and adjoining lands.
Professional Services Fee Schedule
Chazen proposes to bill each task as indicated in the following Fee and Time Schedule Summary. Invoices will
be issued monthly for all services performed during that month,and are payable upon receipt. Lump Sum tasks
will be billed commensurately with the percentage of the task which has been completed. Time and Materials
tasks will be billed based on the actual hours and reimbursable expenses incurred. Fees listed for Time and
Materials tasks are estimates only. Chazen will make its best effort to complete each of these tasks within the
estimated amounts; however it is possible that it will be necessary to exceed these amounts in order to
complete the scope of services for each task. We will not exceed any estimated fee amounts without first
notifying you.
Reimbursable expenses which include our direct expenses, such as mileage, overnight mailings, extensive
photocopying and map reproductions will be tracked under each task and will be billed for direct cost of the
work to the Client.
Fee and Time Schedule Summary
Tasks Fee Estimates Proposed Schedule
Task Task Lump Sum Time and Subconsultant Projected
No. Description Fee Bill Materials Estimated► Start/End Dates
Estimated►
001 Engineer's Report $21,000 -- $5,040(JSE) Start:Upon
$21,970(KSPE)
Authorization
End:20-weeks
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Supervisor Strough
September 27,2019
Revised December 19,2019
Page 5 of 5
Tasks Fee Estimates Proposed Schedule
Task Task Lump Sum Time and Subconsultant Projected
No. Description Fee Bill Materials Estimate(') Start/End Dates
Estimated►
002 Map,Plan and Report and SEQRA $9,000 -- $2,000(KSPE) Start:Completion of
Assistance Engineer's Report
End:4-weeks
004 Meetings,Design Phase --- $2,610 --- As necessary
Subtotal: $30,000 $2,610 $29,010
Total: $61,620
1 Fees listed for Time and Materials tasks, Sub-Consultants, and Reimbursable Expenses are estimates only. Fees for subconsultants
include a 12%markup for Chazen's administrative efforts.Chazen will bill for actual hours and reimbursable expenses incurred,and will
make its best effort to complete each of these tasks within the estimated amounts,although it is possible that it will be necessary to
exceed these amounts in order to complete the scope of services for each task. We will not exceed any estimated fee amounts without
written authorization from you.
Agreement
As formal direction to proceed, please provide authorization in accordance with the Town's procedures. If you
have any questions or require additional information, please do not hesitate to contact this office at 518-824-
1926.
Sincerely,
Sean M. Doty,P.E., LEED AP,CPMSM
Principal,
Director Municipal Engineering Services
cc: Chris Round,AICP,Senior Principal,VP Planning,Chazen
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RESOLUTION AUTHORIZING ACCEPTANCE OF GRANT FUNDS
FROM THE FUND FOR LAKE GEORGE TOWARD
ESTABLISHMENT OF ROCKHURST SEWER DISTRICT
RESOLUTION NO.: 270,2019
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs.Jennifer Switzer
WHEREAS, the Fund for Lake George is a not-for-profit, privately funded organization
dedicated to the protection of Lake George, its water quality and the overall health of the Lake
George Watershed, and
WHEREAS, the Fund for Lake George has awarded certain grant funding related to
projects to help protect Lake George's water quality, and
WHEREAS, the Queensbury Town Board is considering establishing a North
Queensbury/Rockhurst Community Sewer District(Project), and
WHEREAS, the Fund for Lake George wishes to grant $25,000 to the Town toward such
Project, and
WHEREAS, the Town wishes to accept such Grant funds to be used toward the costs of
engineering studies and/or the preparation of a Map,Plan and Report,
NOW,THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby accepts up to $25,000 in Grant
funding from The Fund for Lake George toward establishment of a North Queensbury/Rockhurst
Community Sewer District to be used toward the cost of engineering studies and/or preparation of a
Map, Plan and Report, and
BE IT FURTHER,
RESOLVED, that the Town Board further establishes estimated revenues and expenses as
follows:
• Increase Revenue in Other Economic Assistance Account No.: 001-0000-51989
by$25,000; and
• Increase Expenses in Engineering Account No.: 001-1440-4720-003 8 by$25,000;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to amend the 2019 Town Budget, make any adjustments, budget amendments, transfers or prepare
any documentation necessary to establish such appropriations and estimated revenues and
effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Agreement between the Town and The Fund for Lake George and/or any other
needed documentation and the Town Supervisor, Town Counsel and/or Town Budget Officer to
take such other and further action necessary to effectuate the terms of this Resolution.
i
Duly adopted this 5`h day of August,2019,by the following vote:
AYES Mrs. Atherden,Mrs. Switzer, Mr. Strough,Mr. Metivier
NOES None
ABSENT: Mr. Ferone