4.1 4.1
BIDSIAWARD Bid—Screening Plant for Highway— 1-27-2020
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
USED TRACK-MOUNTED SCREENING PLANT FOR
HIGHWAY DEPARTMENT
RESOLUTION NO.: ,2020
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 407,2019, the Town of Queensbury's
Purchasing Agent duly advertised for bids for the purchase of a used track-mounted screening
plant to be used by the Town Highway Department as set forth in bid specifications prepared by the
Highway Superintendent and/or Purchasing Agent, and
WHEREAS, on January 151h, 2020, the Purchasing Agent duly received and opened the
only bid received by the Town for the screening plant, and
WHEREAS, the Town Highway Superintendent and Purchasing Agent have
recommended that the Town Board award the bid to the only and therefore lowest, responsible
bidder, Monroe Tractor, for the amount not to exceed $139,000,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
purchase of a 2015 Kleemann MS 16Z Track Mounted Screening Plant for use by the Town
Highway Department from the only and therefore lowest, responsible bidder, Monroe Tractor, for
an amount not to exceed $139,000 as set forth in Monroe Tractor's Bid Proposal dated 1/8/2020
presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that payment for such
truck shall be from Heavy Equipment Account No.: 004-5130-2040, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to transfer $139,000 from the Highway Department's undesignated, unappropriated Fund
Balance Account No.: 004-0000-0909 to Heavy Equipment Account No.: 004-5130-2040, amend
the Town Budget, make any adjustments, budget amendments, transfers or prepare any
documentation necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Highway Superintendent, Purchasing Agent and/or Town Budget Officer to take any and all
action necessary to effectuate the terms of this Resolution.
Duly adopted this 27t"day of January, 2020, by the following vote:
AYES
NOES
ABSENT:
BID OPENING RESULTS
FOR:
USED SCREENING PLANT
January 15, 2020
Bid Opening 2:00 PM
Purchasing Agent: Joanne Watkins
Witnessed by: Dave Duell
COMPANY NAME& BID AMOUNTS IRAN DIVESTMENT NON-
ADDRESS COLLUSIVE BID
CERT
MONROE TRACTOR $139,000 YES YES
LATHAM,NY
January 15, 2020
Queensbury Highway Departments
Attn: David Duell/Joanne Watkins
742 Bay Road
Queensbury, NY 12804
Re: Screening Plant
To Whom It May Concern:
Monroe Tractor is proud to present, for your consideration (1) used 2015
Kleemann MS 16Z Screening Plant. The Kleemann MS 16Z meets or exceeds all of the
specifications set forth by the Town. This machine is on hold pending the Town of Queensbury bid results.
Monroe Tractor has been serving customers in New York State since 1951. At
any of our six construction locations an employee may look up any part and in seconds
know where the part is and expedite it on line. In the event a part is not in stock at a
Monroe Tractor location it would be ordered from Wirtgen Parts Network and be
delivered to the location within a 48-hour period. Monroe Tractor has trained service
technicians and fully stocked service vehicles to meet your service needs.
We appreciate the opportunity to bid this Kleemann MS 16Z to you and we look
forward to any future bidding opportunities. If any questions arise please feel free to
contact me at the Latham,NY branch. Thank you again for the opportunity.
Sincerely,
5:1-e /,-
1�12-
Steve hare
District Manage
Monroe Tractor
518-365-6745
Adams Center Albany Auburn Batavia Binghamton Buffalo
17863 Goodnough St 423 Old Louden Rd 1410 Clark Street Rd 7941 Oak Orchard Rd 6936 State Rte 434 5035 Genesee Street
Adams Center,NY 13606 Latham,NY 12110 Auburn,NY 13021 Batavia,NY 14020 Apalachin,NY 13732 Buffalo.NY 14225
p:315.583.5486 p:518.785.8013 p:315.258.0122 p:585.343.9263 p:607.754.6570 p:716.681.7 100
f:315.583.5987 f:518.763.9544 f:315.258.0126 f:585.343.0053 f:607.625,5553 f:716.681.7741
Canandaigua Elmira Hornell Rochester Syracuse
3439 Rte 247 110 Old Ithaca Rd 938 State Rte 21 W 1001 Lehigh Station Rd 7300 Eastman Road
Canandaigua,NY 14424 Horseheads,'NY 14845 Homelf,NY 14843 Henrietta,NY 14467 N.Syracuse,NY 13212
p:585.394.7260 p:607.739.8741 p:.607.324.2110 p:585.3,34.3867 p::315.452D000
f:585.396.9358 f:607.739,8747 f:607.324.4007 f:585,334.0001 f:315.452.9624
WWW.monroetractor.com
MONROE TRACTOR
we keep you working
Town of Queensbury Highway Department
One (1) Kleemann MS 16Z Track Mounted Screening Plant,
This proposal is for one 2015 Kleemann MS 16Z Track Mounted Screening Plant:
The machine is equipped as follows:
• Kleemann MS 16Z Track Mounted Screening Plant w/ 1,441 hrs
• Double Deck 5x14 Vibrating Screen
• Variable Speed Feeder Belt 4'x 11'6"
• 10.5 yd Hopper
• Main Conveyor Discharge 15'1"
• Middle Conveyor Discharge 15'1"
• Fine side Conveyor Discharge 12'l0"
• Pressurized Control Cabinet
• Several Screen Configurations Available
• Wired Remote Control
• Remote Controlled Tipping Grizzly
• D3 Crawler Chassis
• Diesel Electric Drive-100hp CAT Engine
Municipal Selling Price: $139.000
The sales price includes a complete set of screen mesh of choice as well as delivery,setup and
onsite training.
If you have any questions please let me know. Thank you for your interest and time!
A��
0��-
Steve Hare
District Manager
Monroe Tractor
518-365-6745
AFFIDAVIT OF NON-COLLUSION
;being duly sworn,do depose and state:
1. That in connection with this procurement,
(A) The prices in this bid have been arrived at independently, without consultation,
communication, or agreement,for the purpose of restricting competition,as to any matter relating to
such prices with any other bidder or with any competitor;and
(B) The prices which have been quoted in this bid have not been knowingly disclosed by
the bidder and will not knowingly be disclosed by the bidder prior to opening directly or indirectly
to any other bidder or to any competitor; and
(C) No attempt has been made or will be made by the bidder to induce any other person
or firm to submit or not to submit a bid for the purpose of restricting competition.
2. The undersigned further states:
(A) Affiant is the person in the bidder's organization responsible within that
organization for the decision as to the prices being bid herein and that Affiant has not participated,
and will not participate,in any action contrary to(1)(A)through(1)(C)above;or
(B) (1) Affiant is not the person in the bidder's organization responsible within that
organization for the decision as to the prices being bid herein but that Affiant has been authorized in
writing to act as agent for the persons responsible for such decision in certifying that such persons
have not participated, and will not participate, in any action contrary to (1) (A) through (1) (C)
above,and as their agent does hereby so certify;and
7
(2) Affiant has not participated and will not participate, in any action contrary
to(1)(A)through(1)(C)above.
3. It is expressly understood that the foregoing statements, representations, and promises are
made as a condition to the right of the bidder to receive payment under any award made hereunder.
f 7 � -; ') Signed
Subscribed and sworn to before me this day of l01 20
Notary public
REBECCA E. PELLEGRINO
NOTARY PUBLIC-STATE Of NEW YORK
No. 01 PE6170172
Qualified in Monroe County
My Commission ExPlres July 02,201-t
ti
8
CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT
As a result of the Iran Divestment Act of 2012(the"Act"),Chapter 1 of the 2012 Laws of New York,a
new provision has been added to State Finance Law(SFL)§ 165-a and New York General Municipal
Law§ 103-g, both effective April 12,2012. Under the Act,the Commissioner of the Office of General
Services(OGS)will be developing a list of"persons"who are engaged in"investment activities in Iran"
(both are defined terms in the law)(the"Prohibited Entities List"). Pursuant to SFL§ 165-a(3)(b),the
initial list is expected to be issued no later than 120 days after the Act's effective date at which time it will
be posted on the OGS website.
By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract
awarded hereunder,each Bidder/Contractor,any person signing on behalf of any Bidder/Contractor and
any assignee or subcontractor and, in the case of a joint bid,each party thereto,certifies,under penalty of
perjury,that once the Prohibited Entities List is posted on the OGS website,that to the best of its
knowledge and belief,that each Bidder/Contractor and any subcontractor or assignee is not identified on
the Prohibited Entities List created pursuant to SFL § 165-a(3)(b)
Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS
Website,any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a
Contract awarded in response to this solicitation must certify at the time the Contract is renewed,
extended or assigned that it is not included on the Prohibited Entities List.
During the term of the Contract,should the Town receive information that a Bidder/Contractor is in
violation of the above-referenced certification,the Town will offer the person or entity an opportunity to
respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the
investment which is in violation of the Act within 90 days after the determination of such violation,then
the Town shall take such action as may be appropriate including,but not limited to, imposing sanctions,
seeking compliance,recovering damages or declaring the Bidder/Contractor in default.
The Town reserves the right to reject any bid or request for assignment for a Bidder/Contractor that
appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility
review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the
Prohibited Entities List.
being duly sworn,depose and says that he/she
is the C' E r of the / /1Orv_3Q. . L, rporation.
By submission of this bid,each bidder and each person signing o'n behalf of any bidder certifies,and in
the case of a joint bid each party thereto certifies as to its own organization,under penalty of perjury,that
to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph(b)
of subdivision 3 of§165-a of the State Finance Law.
fff
SIGNE 7 '
i
SWORN to before me this
l XE8EGe/r fl. PELLEGRINO
day o.f. 1 i tl i ;' 201f '- NARY PUBLIC-STATE OF NEW YORK
t
' No. olPE6170172
Quallfled in Monroe County
Notary Public,,�E 3 r_, z f t u` My Mires July Ox� 3 , .,
e Commission Exp
9
P
BID PROPOSAL
To: TOWN OF QUEENSBURY:
1. The undersigned hereby declares that he/she is the only person interested in this Bid;
that it is made without any connection with any person making another Bid for the same contract;
that the Bid is in all respects fair and without collusion or fraud; and that no official of the Town,or
any person in the employ of the state,is directly or indirectly interested in the Bid or in the supplies
or work to which it relates,or in any portion of the profits thereof.
2. The undersigned also declares that he/she has carefully examined the annexed form
of Bid documents and specifications and will provide the following item at the prices indicated,
immediately upon request,to be fu11y paid within 30 days of receipt by the Town.
3. PRICE including delivery to 742 Bay Road,Queensbury,NY:
Used Track Mounted Screening Plant-$—B(Lopo
4. CONTRACT-AGREEMENT: By execution of this Bid Proposal,Bidder agrees to
execute a further agreement if requested by the Town of Queensbury and agrees, in any event, that
all understandings, conditions, provisions and specifications referred to in and a part of this Bid
Proposal, the Notice to Bidders, the Instructions to Bidders, the Specifications and the Affidavit of
No Collusion, shall constitute the terms and conditions of an agreement and actually be an
agreement,if no other agreement is entered into,between the Bidder and the Town of Queensbury.
x
DA *SIG'NATURE OF AUTHORIZED CO WANY
00FICA L-PRINT NAME NEXT,M SIGNATURE
COMPANY NA
COMPANY PH NE
COMPANY ADD SS r"
10