308.2008
RESOLUTION ACCEPTING AND AUTHORIZING AWARD OF BID IN
CONNECTION WITH WEST END PARK IMPROVEMENT PROJECT
RESOLUTION NO.: 308, 2008
INTRODUCED BY: Mr. Tim Brewer
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. John Strough
WHEREAS, by Resolution No.: 113,2008, the Queensbury Town Board authorized the
recreation capital project known as the West End Park Improvement Project (Fund # 169) and
expenditures for such work, and
WHEREAS, the necessary bidding documents and project specifications were completed in
connection with the specific capital improvements and certain items of equipment authorized by the
Town Board in accordance with such Resolution No.: 113,2008 as follows:
1.demolition and removal of the old basketball court;
2.installation of a new playground area;
3.installation of a new basketball court;
4.site work to create an informal ball field with backstop;
5.landscaping and improvement of the entryway and creation of parking area; and
6.professional services for all of the above; and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bid to the lowest responsible bidder meeting New York State statutory requirements and the
requirements set forth in the Town’s bid documents and specifications, and
WHEREAS, by Resolution No.: 257,2008, the Town Board authorized the Town’s
Purchasing Agent to advertise for bids for such capital improvements and equipment consistent with
the bidding documents and project specifications, and
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WHEREAS, on May 27, 2008, the Purchasing Agent duly received and opened all bids,
and
WHEREAS, the Purchasing Agent, Recreation Commission and Parks and Recreation
Director have recommended that the Town Board authorize the bid award to the lowest
responsible bidder, HMA Contracting Corp., for a total bid amount not to exceed $189,500.00,
and
WHEREAS, the Parks and Recreation Director has advised the Town Board that there
may be times when Change Orders may become necessary for such bid award and Contract and
therefore has requested that the Town Board authorize him to approve and sign certain Change
Orders not to exceed the amount of $5,000 per Change Order, and the aggregate of all Change
Orders also not to exceed the total amount of $5,000, that he deems necessary or appropriate,
provided that the Director first confer and receive authorization from the Recreation Commission,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for the
West End Park Improvement Project as referenced in the preambles of this Resolution, from the
lowest responsible bidder, HMA Contracting Corp., for a total bid amount not to exceed
$189,500.00 to be paid from Capital Construction Account No.: 169-7110-2899, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Agreement between the Town and HMA Contracting Corp., and/or any
other documents related to the bid award, in form acceptable to the Town Supervisor, Parks and
Recreation Director, Town Budget Officer and Town Counsel, and
BE IT FURTHER,
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RESOLVED, that the Town Board further authorizes the Town Parks and Recreation
Director to approve and sign Change Orders pertaining to such Agreement not to exceed the
amount of $5,000 per Change Order, and the aggregate of all Change Orders also not to exceed
the total amount of $5,000, that he deems necessary or appropriate, provided that the Director
first confer and receive authorization from the Recreation Commission, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Parks and Recreation Director, Town Budget Officer and/or Town Counsel to
take any and all action necessary to effectuate the terms of this Resolution.
nd
Duly adopted this 2 day of June, 2008, by the following vote:
AYES: Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec
NOES: None
ABSENT: None
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