119.2020 Engagement of Chazen Emergency Repairs of Sanitary Sewer Vicinity of 313 Quaker Rd.
RESOLUTION AUTHORIZING ENGAGEMENT OF THE CHAZEN
COMPANIES FOR ENGINEERING SERVICES RELATED TO
EMERGENCY REPAIR OF SANITARY SEWER FORCE MAIN IN
VICINITY OF 313 QUAKER ROAD, QUEENSBURY
RESOLUTION NO.: 119, 2020
INTRODUCED BY: Mr. George Ferone
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Harrison Freer
WHEREAS, as a result of a break that occurred on the Town’s sewer force main located near
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313 Quaker Road in the Town of Queensbury on or about February 4, 2020, the Town Wastewater
Director arranged for immediate repairs on an emergency basis for public health and safety
reasons as time would not allow for the receipt of bids, and
WHEREAS, it is now necessary for the Town to replace the Sewer Force Main on such
emergency basis for public health and safety reasons, and
WHEREAS, the Town Board wishes to engage the technical, professional services of The
Chazen Companies (Chazen) related to the design and construction administration of such Sewer
Force Main replacement including the development of specifications for a sum not to exceed $65,075
in accordance with Chazen’s March 6, 2020 Proposal Project No. 92000.10 presented at this meeting,
and
WHEREAS, in Chapter 3(C)(2) of the Town Purchasing Procedures, upon the Town Board
considering the reasonableness of the fee, it may engage a particular professional which has
professional familiarity with the project, work or Town records, the Town’s experience and working
relationship with the professional and/or the Town and professional’s personal trust and confidence,
and
WHEREAS, the Town Board wishes to waive the Town Purchasing Policy’s two (2) quotes,
self-imposed bidding/purchasing requirement in this instance, and
WHEREAS, the Town will adhere to all New York State Law bidding requirements, and
WHEREAS, the Wastewater Director has advised the Town Board that there are times
when Change Orders may become necessary for such services and has requested that the Town
Board also authorize him to approve and sign certain Change Orders up to a 5% contingency for
Change Orders that he deems necessary or appropriate, and
WHEREAS, the Queensbury Consolidated Sanitary Sewer District will therefore incur costs
greater than originally budgeted for, and
WHEREAS, the Queensbury Consolidated Sanitary Sewer District has sufficient surplus fund
balances and has met New York State Comptroller's requirements for the appropriation of fund balance
during the fiscal year, and
WHEREAS, the Town Board wishes to therefore increase appropriations and appropriated
fund balance in the Queensbury Consolidated Sanitary Sewer District Funds,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury
Town Board hereby waives its requirement under the Town of Queensbury’s Purchasing Policy for
two (2) written quotes, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby determines that the repair of the sewer force main
located near 313 Quaker Road in the Town of Queensbury (Sewer Force Main) should be made on an
emergency basis for public health and safety reasons as soon as possible, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby approves and authorizes the engagement of the
technical, professional services of The Chazen Companies (Chazen) related to the design and
construction administration of such Sewer Force Main replacement including the development of
specifications for a sum not to exceed $65,075 in accordance with Chazen’s March 6, 2020 Proposal
Project No. 92000.10 substantially in the form presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Wastewater Director to
approve and sign Change Orders pertaining to the services up to a 5% contingency or in the total
amount not exceeding $3,254 that he deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to amend
the Town Budget by increasing appropriations and appropriated fund balance as necessary and
transfer:
$24,598 from Fund Balance Account No.: 036-0000-0909 to Consulting Account No.:
036-8110-4720;
$43,731 from Fund Balance Account No.: 032-0000-0909 to Consulting Account
No.: 032-8110-4720;
and take all necessary actions to effectuate payment to Chazen, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Agreement with Chazen relating to Chazen’s March 6, 2020 Proposal Project No.
92000.10 as well as any other needed documentation, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Wastewater Director, Town Counsel and/or Town Budget Officer to take any other actions necessary
to effectuate the terms of this Resolution.
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Duly adopted this 9 day of March, 2020, by the following vote:
AYES: Mr. Freer, Mr. Ferone, Mr. Strough, Mr. Metivier
NOES: None
ABSENT: Mrs. Switzer