067.94
RESOLUTION IN SUPPORT OF REPEALING THE SUNSET PROVISION
OF CHAPTER 78, LAWS OF 1989 ESTABLISHING THE LOCAL GOVERNMENT
RECORDS MANAGEMENT IMPROVEMENT FUND
RESOLUTION NO. 67, 94
INTRODUCED BY: Mr. Nick Caimano
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Betty Monahan
WHEREAS, the appropriate management of local government
records through their creation, use, maintenance, and disposition
is essential to efficient and effective government, and
WHEREAS, local government records document the
responsibilities and prerogatives of local governments and protect
the property and rights of citizens, and
WHEREAS, the Local Government Records Management Improvement
Fund was established in Chapter 78, Laws of 1989, to benefit the
local governments of New York State through grants for records
management and through establishment of a program of regionally-
based technical assistance administered by the New York State
Archives and Records Administration of the New York State Education
Department, and
WHEREAS, the Local Government Records Management Improvement
Fund has enormously benefitted the Town of Queensbury through one
(1) grant totalling $23,247.00, frequent and readily accessible
consultation by the Improvement Fund-supported State Archives and
Records Administration Regional Advisory Officer and through
Improvement Fund-sustained training available through regularly
scheduled workshops on records and information management-related
subjects attended by Town of Queensbury employees, and
WHEREAS, the grant has supported a successful project to
inventory active and inactive records, whose data will lead to the
systematic disposition of said records, a records management needs
assessment and development of a records management program, and
WHEREAS, the grants, consultation, workshops, and other
services to the Town of Queensbury supported by the Fund have
contributed significantly to the improved management of its
records, to the availability and accessibility of those records to
its officials and citizens and to economical and responsive
administration saving taxpayer's dollars, and
WHEREAS, there is much more to be accomplished here in the
Town of Queensbury and in the other local governments of New York
State, where needs will continue in the future with the growth in
the volume of records, as needs change and information technologies
present new challenges, and
WHEREAS, grants and technical advice are essential in
assisting all the local governments of New York State in developing
records management programs adequate to the demands of governments
and citizens, and demand for those grants and services remains
critical, and
WHEREAS, these needs are served and programs sustained without
the use of state tax revenues, through modest surcharges on fees
for records filed and recorded by County Clerks and the Register of
the City of New York which sustain the Improvement Fund, and
WHEREAS, the Local Government Records Management Improvement
Fund was created with a sunset date of December 31, 1995,
NOW, THEREFORE, BE IT
RESOLVED, that the Town of Queensbury fully supports the
perpetuation of the Local Government Records Management Improvement
Fund through the elimination of its sunset provision and supports
its continued administration by the New York State Archives and
Records Administration of the New York State Education Department
with oversight by the Local Government Records Advisory Council,
and
BE IT FURTHER,
RESOLVED, that the Town of Queensbury forward copies of this
resolution to its state legislators, the leadership of the state
legislature and to the Governor of New York State.
Duly adopted this 31st day of January, 1994, by the following
vote:
AYES: Mr. Caimano, Mrs. Pulver, Mrs. Monahan, Dr. Wiswall,
Mr. Champagne
NOES: None
ABSENT: None