4.11 4.11
BIDS\AWARD Bid—Truck for Water—Mini-Bid -Dodge Ram—Robert Green Auto Sell Old Truck on GovDeals—9-14-2020
RESOLUTION AUTHORIZING AWARD OF BID FOR PURCHASE OF
PICK-UP TRUCK FOR TOWN WATER DEPARTMENT
RESOLUTION NO.: , 2020
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, in accordance with Resolution No.: 257,2020, the Town of Queensbury's
Purchasing Agent provided specifications for a 2020 or newer 3/4 ton F-250 super duty or equal
pick-up truck for the Water Department to replace a year 2009 Ford Ranger pick-up truck with
95,000 miles on it (Town Asset No.: 8786) to the New York State Office of General Services
Procurement Program, and
WHEREAS, on August 12t1i, 2020 the Purchasing Agent received bid information for the
Truck from the New York State Pro Vehicle Market Place, and
WHEREAS, the Water Superintendent and Purchasing Agent reviewed the bid
information and have recommended that the Town Board authorize the bid award for a 2020
Dodge Ram 2500 Tradesman 4WD pick-up truck to the lowest, responsible bidder, Robert Green
Auto & Truck, Inc., for an amount not to exceed $27,379.18, and
WHEREAS, the Water Superintendent has also requested authorization to purchase a
plow and other needed ancillary equipment to make the truck Water Department ready for a total
amount not to exceed $7,000,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby accepts and awards the bid for a
2020 Dodge Ram 2500 Tradesman 4WD Pick-up Truck to the lowest, responsible bidder, Robert
Green Auto & Truck, Inc., for an amount not to exceed $27,379.18, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Water
Superintendent to purchase a plow and other needed ancillary equipment for the truck for an
additional amount not to exceed $7,000, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for such
purchase shall be by a transfer of $34,380 from the Water Department's undesignated,
unassigned fund balance Account No.: 040-0000-0909 to Vehicles Account No.: 040-8340-2020
and the Town Budget Officer shall amend the 2020 Town Budget, make any adjustments, budget
amendments, transfers and/or prepare any documentation necessary to effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to engage the services of auction company GovDeals to sell/dispose of the truck being replaced in
the Water Department identified as a 2009 Ford Ranger, Town Asset No: 8786, and deposit any
sales proceeds into the appropriate revenue account(s) in accordance with the Queensbury Town
Code and New York State Laws, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Water Superintendent, Purchasing Agent and/or Town Budget Officer to take any and all action
necessary to effectuate the terms of this Resolution.
Duly adopted this l4`" day of September, 2020, by the following vote:
AYES :
NOES :
ABSENT:
Rank Name Pricing sheet Model Year Make Model &Trim Level NYS Price Total Total Phase
for Number Price for
Vphirlp of Mini-Rid
1 Robert Green Auto &Truck Inc Vehicles Built to Specific 2020 RAM 2500 TRADESMAN $27,379.18 1 $27,379.18 Evaluation
2 Main Motorcar Vehicles Built to Specific 2020_RAM 2500 TRADESMAN REG Cl$27,627.02 1 $27,627.02_Evaluation
3 Van Bortel Ford, Inc Vehicles Built to Specific 2021 FORD F-250 XL R/C $28,717.80 1 $28,717.80 Evaluation
4 Eagle Auto Mall Sales, Inc. Vehicles Built to Specific 2021 Chevrolet 3/4 Ton Silverado 8' Box W7$28,751.02 1 $28,751.02 Evaluation
5 GENESEE VALLEY FORD Ilc Vehicles Built to Specific 2021 FORD F250 REGULAR CAB $28,900.00 1 $28,900.00 Evaluation
6 Lithia Motors Inc Vehicles Built to Specific 2021 Ford F-250 $29,264.59 1 $29,264.59 Evaluation
RESOLUTION AUTHORIZING SEEKING OF BIDS THROUGH
NEW YORK STATE OFFICE OF GENERAL SERVICES PROCUREMENT
PROGRAM OR LOCAL BID FOR TRUCK FOR WATER DEPARTMENT
RESOLUTION NO.: 257,2020
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Amanda Magee
WHEREAS, the Town of Queensbury's Water Superintendent has advised the Town Board
that he wishes to advertise for bids for the purchase of a 2020 or newer % ton F-250 super duty or
equal pick-up truck for the Water Department to replace a year 2009 Ford Ranger pick-up truck
with 95,000 miles on it (Town Asset No.: 8786) such new truck to be described in bid
documents/specifications to be prepared by the Water Superintendent and/or Town Purchasing
Agent, and
WHEREAS, the Town wishes to purchase the truck through the New York State Office of
General Services Procurement Program or through local bid, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and
award the bid to the lowest responsible bidder meeting New York State statutory requirements and
the requirements set forth in the Town's bidding documents,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town
Purchasing Agent to provide the specifications for a 2020 or newer'/4 ton F-250 super duty or equal
pick-up truck to the New York State Office of General Services Procurement Program, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Purchasing
Agent to publish an advertisement for bids for the truck as described above in the official
newspaper for the Town of Queensbury and/or through the New York State Office of General
Services Procurement Program,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to
open, read aloud and record all bids received and present the bids to the next regular or special
Town Board meeting.
Duly adopted this 3rd day of August, 2020, by the following vote:
AYES : Mr. Metivier, Mr. Freer, Mr. Ferone, Mrs. Magee, Mr. Strough
NOES : None
ABSENT: None