344.2020 Rejecting Bid Authorizing Purchase of 2019 Model LT625 International Truck for Highway Dept
RESOLUTION REJECTING BIDS AND AUTHORIZING PURCHASE OF
2019 MODEL LT625 INTERNATIONAL 6X4 TRUCK FOR
HIGHWAY DEPARTMENT
RESOLUTION NO.: 344, 2020
INTRODUCED BY: Mr. Anthony Metivier
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Amanda Magee
WHEREAS, by Resolution No.: 273,2020, the Town Board authorized an advertisement for
bids for the purchase of a 2015 or newer Heavy Haul Truck/Tractor for the Town Highway
Department as described in bid documents/specifications prepared by the Highway Superintendent
and/or Purchasing Agent, and
WHEREAS, following such advertisement of bids, the Purchasing Agent opened and reviewed
all received bids on September 2, 2020, and
WHEREAS, the Town wishes to fund the purchase of a truck by funds the Town receives
through the New York State Consolidated Local Street and Highway Improvement Program
(CHIPS), but CHIPS requires that purchases be used only for new trucks/equipment, and
WHEREAS, the Town Highway Superintendent has therefore requested that the Town Board
reject the received bids and authorize the purchase of a new International Truck using CHIPS funds,
and
WHEREAS, by Resolution No.: 104,2020, the Town Board authorized adoption of Local
Law No.: 4 of 2020 entitled, "A Local Law Authorizing the Award of Contracts on the Basis of
Best Value”, which Local Law authorizes the Town to award contracts which would otherwise be
subject to the "lowest bidder" rule on the basis of “Best Value”, as defined in §163 of the New
York State Finance Law, as determined by the Town Board upon the recommendation of the
Purchasing Agent and the Department Manager, in this case, the Town Highway Superintendent,
which would include the specific factors to be applied in determining Best Value reflecting,
wherever possible, objective and quantifiable analysis, and
WHEREAS, Sourcewell is a cooperative, municipal purchasing program that specifically
benefits municipalities countrywide, including the Town of Queensbury, which program combines
competitive bidding and Best Value criteria, and
WHEREAS, the New York State Legislature adopted legislation allowing any political
subdivision in New York State to “piggyback” off an existing County/State Bid and therefore in this
instance, the Town of Queensbury wishes to piggyback with Sourcewell for a 2019 International
Model LT625 6x4 Truck (Truck), and
WHEREAS, such Truck is available through H. L. Gage Sales, Inc., for the amount of
$111,797 as set forth in H. L. Gage Sales, Inc.’s quote dated September 25, 2020 presented at this
meeting, and and
WHEREAS, the Town Board concurs with the analysis and finds that this purchase meets the
Town’s Best Value criteria and therefore wishes to reject the received bids and authorize the
purchase of the new truck by using funds to be reimbursed to the Town through CHIPS,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby rejects the bids the Town received in
connection with Resolution No.: 273,2020 for the purchase of a 2015 or newer Heavy Haul
Truck/Tractor for the Town Highway Department, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby approves and authorizes the Town Highway
Superintendent’s purchase of a 2019 International Model LT625 6x4 Truck (Truck) from H. L. Gage
Sales, Inc. as set forth in H. L. Gage Sales, Inc.’s quote dated September 25, 2020 substantially in the
form presented at this meeting and in accordance with the cooperative, municipal purchasing
program Sourcewell, for the total amount of $111,797 to be paid from CHIPS Capital Expenses
Account No.: 004-5112-2899, contingent upon the Town being reimbursed for such total amount
through the New York State Consolidated Local Street and Highway Improvement Program
(CHIPS), and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs Town Budget Officer to
increase revenues in Chips Revenue Account No.: 004-0000-53501 by $111,797, increase CHIPS
Capital Expenses Account No.: 004-5112-2899 by $111,797, amend the 2020 Town Budget, make
any adjustments, budget amendments, transfers and/or prepare any documentation necessary to
effectuate payment, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor and/or
Town Highway Superintendent to sign any and all documentation needed and the Town Supervisor,
Highway Superintendent and/or Budget Officer to take such other and further action as may be
necessary to effectuate the terms of this Resolution.
th
Duly adopted this 19 day of October, 2020, by the following vote:
AYES: Mr. Metivier, Mr. Freer, Mr. Ferone, Mrs. Magee, Mr. Strough
NOES: None
ABSENT: None