357.2020 Engagement of Cartegraph Systems LLC, Software Services Capital Preject #234
RESOLUTION AUTHORIZING ENGAGEMENT OF
CARTEGRAPH SYSTEMS LLC FOR PROFESSIONAL SOFTWARE
SERVICES AND ESTABLISHMENT OF CARTEGRAPH SOFTWARE
CAPITAL PROJECT NO. 234
RESOLUTION NO.: 357, 2020
INTRODUCED BY: Mr. George Ferone
WHO MOVED ITS ADOPTION
SECONDED BY: Mrs. Amanda Magee
WHEREAS, the Queensbury Town Board wishes to engage Cartegraph Systems, LLC for
professional software services to assist with public works asset management for a sum not to exceed
$14,800 for implementation services and $13,475 annually for licensing and support services in
accordance with Cartegraph Systems, LLC’s 9/23/2020 Proposal presented at this meeting, and
WHEREAS, the Town explored three (3) different vendors and found that Cartegraph
Systems, LLC was the most suitable based on capabilities for ESRI integration and compliance with
MS4 and FEMA reporting, and
WHEREAS, the Town Board wishes to authorize establishment of a Cartegraph Software
Capital Project Fund No.: 234 and establish and fund the Revenue and Expense Accounts for the
Capital Project by a withdrawal and expenditure in the amount of $28,300 from Capital Reserve No.
64, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Reserve No.: 64 subject to permissive
referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement of
Cartegraph Systems, LLC for professional software services to assist with public works asset
management for a sum not to exceed $14,800 for implementation services and $13,475 annually for
licensing and support services, in accordance with Cartegraph Systems, LLC’s 9/23/2020 Proposal
substantially in the form submitted at this meeting and authorizes the establishment of Cartegraph
Software Capital Project Fund No.: 234, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby finds that the withdrawal and expenditure for this
Project are expenditures for a specific capital project for which Capital Reserve Fund No.: 64 was
established, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs that funding for Capital
Project Fund No.: 234 and payment for Cartegraph Systems, LLC’s services shall be by a transfer
from Capital Reserve Fund No.: 64 and authorizes and directs the Town Budget Officer to transfer
$28,300 from Capital Reserve Fund No.: 64 to fund and establish appropriations and estimated
revenues as follows:
234-0000-55031 Interfund Revenues - $28,300
234-8540-2899 Capital Construction - $28,300
001-9950-9030-0066 Transfer to Capital Project - $28,300
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Proposal, agreement or documentation and the Town Supervisor and/or Town
Budget Officer to take any other actions necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with the
provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town Clerk
to publish and post such notices and take such other actions as may be required by law.
nd
Duly adopted this 2 day of November, 2020, by the following vote:
AYES : Mr. Metivier, Mr. Freer, Mr. Ferone, Mrs. Magee, Mr. Strough
NOES : None
ABSENT: None