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2009-04-27 SP MTG. #19SPECIAL TOWN BOARD MEETING 04-27-2009 MTG. #19 SPECIAL TOWN BOARD MEETING Apri127, 2009 7:00 PM TOWN BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ANTHONY METIVIER COUNCILMAN RONALD MONTESI COUNCILMAN JOHN STROUGH COUNCILMAN TIM BREWER Facility Manager Chuck Rice Representatives of EDC Representatives of Bay Ridge Vol. Fire Co. Representatives of QLC RESOLUTION MTG. #19 RES. 153-154 RESOLUTION AUTHORIZING ADVERTISEMENT OF BIDS FOR COOLING TOWER/AIR CONDITIONING EQUIPMENT RESOLUTION NO.: 153, 2009 INTRODUCED BY: Mr. John Strough WHO MOVED ITS ADOPTION SECONDED BY: Mr. Tim Brewer 1 WHEREAS, the Town of Queensbury Facilities Manager wishes to advertise for bids for the replacement of a cooling tower/air conditioning equipment at the Town of Queensbury Office Building Complex as will be more clearly specified in bid specifications to be prepared by the Town's Facilities Manager, Town Engineer and/or Town Purchasing Agent, and WHEREAS, General Municipal Law § 103 requires that the Town advertise for bids and award the bids to the lowest responsible bidder(s) meeting New York State statutory requirements and the requirements set forth in the Town's bidding documents, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby authorizes and directs the Town's Purchasing Agent to publish an advertisement for bids for the replacement of a cooling tower/air conditioning equipment at the Town of Queensbury Office Building Complex in the official newspaper for the Town of Queensbury, and BE IT FURTHER, SPECIAL TOWN BOARD MEETING 04-27-2009 MTG. #19 2 RESOLVED, that the Town Board further authorizes and directs the Purchasing Agent to open all bids received, read the same aloud and record the bids as is customarily done and present the bids to the next regular or special meeting of the Town Board. Duly adopted this 27th day of April, 2009, by the following vote: AYES Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec NOES None ABSENT: None Discussion held before vote: Director of Building and Grounds Chuck Rice reviewed for the Board the aging air-conditioning equipment, noting that repair work on twenty three year old equipment would be very expensive. Will be contacting Dan Ryan for his review of the existing equipment before it is let out to bid. DISCUSSION: EDC WARREN COUNTY -CONTRACT REQUEST Supervisor Stec-Queensbury and EDC have had a contact since inception until last year it was for a total sum of a hundred and twenty eight thousand dollars a year, last years budget was a hundred thousand. EDC has expressed concern about that at the time however we agreed to wait until early '09 to discuss that, and that is why this meeting. Representative of EDC-Had budgeted for a hundred and twenty thousand we think that is a reasonable number for the amount of work that we have done in Queensbury given the industrial park and other things that we do. Hope that the Town will restore twenty thousand back into our budget and we can work on a long range plan with you forecasting our budget for the following year. Councilman Montesi-Do you generate revenue? Representative of EDC-Yes -through membership and in the future to generate revenue thorough land sales. Councilman Brewer-How many lots do you have in inventory for sale? Representative of EDC-There are eight one owned by QEDC. Representative of EDC-The key point is creation of jobs and sustaining jobs. Sixty percent of our operation is funded through the County and Town. Warren County provides $340,000. Councilman Brewer-What is your total budget? Representative of EDC-Sixty to seventy thousand in private sector funds, total budget five hundred thousand. Operating budget, used for funding studies, doing engineering and development of the Industrial Park through HRLDC a companion organization. Trying to create capital so we can do the next project. Representative of EDC-Not is a rush to sell land but we are in a rush to get the right companies in here. Councilman Brewer-What will happen without the twenty thousand? SPECIAL TOWN BOARD MEETING 04-27-2009 MTG. #19 Representative of EDC-Will have to cut marketing and consulting engineer. Councilman Strough-Noted he was hoping for a budget to look at, and also it would help you cause if we met more often. Listed areas to be looked at: 1. Ciba Geigy 2. Exit 18 west side 3. North side of Corinth Road 4. Kmart Plaza -east side of parking lot could be developed we should change things to allow development 5. Road to connect Quaker and Light Industrial Area that Macri owns with Queensbury Avenue times are tough right now so for us to give away money without pushing real hard and asking for a lot in return, is the right way to go. Representative of EDC-We can meet at workshops or in smaller groups whatever you decide just let us know. We have a regular monthly meeting at the County and there is no reason we can't do something like that with you. Councilman Brewer-Suggested every quarter Councilman Strough-We have rezoned South Queensbury to encourage redevelopment. Supervisor Stec-Requested a current budget for the Board members to look at before a decision is made. DISCUSSION: BAY RIDGE VOLUNTEER FIRE COMPANY -OIL SPILL INSURANCE LITIGATION Representative of Bay Ridge Vol. Fire Co.-It was a very amicable settlement with everyone involved, we came out well in it, 97 '/z % return rate on all expenses including legal fees. Representative of Bay Ridge Vol. Fire Co.-Total spent $171,567.36 total return $167,500.00 leaves us a balance of $4,067.00 not covered. We have a bid of $46,000 to encompass the tank so any oils that drip out of there, there is a true failsafe in place also a containment system around the boiler systems. Supervisor Stec-Will contact Town Counsel regarding the previous resolution if it will cover the proposed expenses on the containment system, or a new resolution will have to be done. Representative of Bay Ridge Vol. Fire Co.-Want to make sure that the Town Board is in tune with what we want to accomplish, by September we need to figure out what we will do regarding financing of the proposed containment system. DISCUSSION: QLC BUDGET -LEON STEVES Supervisor Stec-Each year we have a contact with the Queensbury Land Conservancy noted that there were some special circumstances on an upcoming project we knew that you might be asking for more money in the 2009 contract. Mr. Leon Steves-We put in the original budget for $28,620.00 we had built into that some help, we have been going along on a volunteer basis all these years and now it is time we got some help, office help. Last years contact was $6,000.00 Reviewed the history of the organization. Today our assets are $185,736. based on appraised value. Approximately $50,000 in the bank. Operating budget last year was $10,657.68. Supervisor Stec-Amount in the adopted budget $28,620.00 but the Board had questions regarding QLC and what the funds were to be used for. Was the $28,620 a one time request or the new permanent number? Mr. Steves-A permanent number. Appraisals on land were included in that amount. Will also be seeking grant monies from the State and Federal Government to secure parcels in the Town. SPECIAL TOWN BOARD MEETING 04-27-2009 MTG. #19 4 Councilman Strough-I would rather you hold off on that, not use public money to fund that it is a pie in the sky kind of thing, I do not know if we should be spending money on that right now. I do not mind giving you what you need for operating expenses and run what you originally intended to do which is open space, let the Board work with the City and maybe get some kind of open space agreement at a minimum expense. Mr. Steves-In the tentative plan that we set up there is seven hundred acres retained by the City, their dams and reservoirs the rest of it going to QLC, being a land conservancy there would be no development next to the reservoirs, we are still under negotiations with the City. Supervisor Stec-We are here to discuss your budget. Representative of QLC-This is a volunteer group, we have two properties that are a great asset for this community we are moving forward with a web site to broaden our reach to try to encourage more land owners to be donating land to this corporation. Councilman Montesi-How many acres do we own? Mr. Steves-Sixty seven, seventy acres. Representative of QLC-We have the stewardship to maintain that property to make sure it is safe and trails are maintained, we are doing this on a volunteer basis. We are now seeing the need to get some clerical help on a part time basis and would justify the budget that we are asking for. Councilman Montesi-I have no problem with the $28,000. Supervisor Stec-That would be the general day to day operating expenses? Representative of QLC-Yes Councilman Brewer-I would support that Dan. Councilman Metivier-Spoke on the fee attached to subdivision lots, collect fee for Open Space. Supervisor Stec-The five hundred dollars that we collect is very old and it is on a very low side. Historically we have used the fees for Recreation but we can certainly either increase it or as Tony suggested increase it and say X percent is going to go to the QLC for open space. Councilman Strough-Some communities have impact fees on residential development and that is because residential development ultimately costs all the taxpayers more money. They do not have impact fees on commercial development because they usually bring in money. Requested that the Town Board and the QLC meet once a year to review their program. Supervisor Stec-Would like to meet around budget time. Noted the funds are in the budget, will have a resolution regarding their contact at the next meeting. Councilman Montesi-Would like to see a Town Board Member attend their meetings. DISCUSSION: Supervisor Stec-RE: Vic Macri- property he has the site plan approved, the tenant has changed their proposal and will be back before the Planning Board. The question he had for the Highway Dept. traffic light will be paid for by the developer the question who will own the maintenance of it? Walmart wants after the one year warrantee period they want the Town to take it as a public traffic light. This is being researched our Town Counsel. SPECIAL TOWN BOARD MEETING 04-27-2009 MTG. #19 Councilman Strough-Before we make up our minds about the traffic light lets sit down with them, and discuss another access to Queensbury Avenue. Councilman Montesi-Spoke to the Board regarding the number banners between poles we need to look into this. Supervisor Stec-Will be setting up a meeting with the fire companies and MMA in the near future. RESOLUTION ADJOURNING TOWN BOARD MEETING RESOLUTION NO. 154.2009 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Ronald Montesi 5 RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Town Board Meeting. Duly adopted this 27th day of April, 2009 by the following vote: AYES: Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: None Respectfully submitted, Miss Darleen M Dougher Town Clerk-Queensbury