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FINANCIAL\\2020\\Donation from Warren County Safe and Quality Bicycle-For Halfway Brook Signage
RESOLUTION AUTHORIZING ACCEPTANCE OF $5,000 DONATION
FROM WARREN COUNTY SAFE & QUALITY BICYCLING
ORGANIZATION, INC. TOWARD HALFWAY BROOK TRAIL SIGNAGE
RESOLUTION NO.: ______________________________________________, 2020
INTRODUCED BY: _______________________________________________
WHO MOVED FOR ITS ADOPTION
SECONDED BY: ______________________________________________
WHEREAS, by prior Resolution, the Queensbury Town Board accepted and awarded the
bid for the construction of the Halfway Brook Trail from Aviation Road to Peggy Ann Road (Project),
and
WHEREAS, the Warren County Safe & Quality Bicycling Organization, Inc., has offered to
donate $5,000 to the Town of Queensbury towards construction of signage for the Trail, and
WHEREAS, the Town Board is honored by this generous offer, feels that such donation will
benefit Town residents and therefore wishes to approve and authorize such donation,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves and accepts the donation of
$5,000 from the Warren County Safe & Quality Bicycling Organization, Inc., towards construction
of signage for the Halfway Brook Trail, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer to deposit
the donation and increase Expense Account No.: 223-7110-2899 by $5,000 and Revenue Account
No.: 223-0000-52705 by $5,000, and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Supervisor to send a
certified copy of this Resolution to the Warren County Safe & Quality Bicycling Organization, Inc.,
with a letter from the Town thanking the Organization for its generosity.
th
Duly adopted this 16 day of November, 2020, by the following vote:
AYES :
NOES :
ABSENT:
Penflex, Inc. 11/1/2020-10/31/2021 Service Fee Agreement
TOWN OF QUEENSBURY
VOLUNTEER FIREFIGHTER
SERVICE AWARD PROGRAM
Standard Services Fee Schedule
Per-Participant Fee: $45, $0 change from 2019
Payment certification and trustee directive letters: $75 per letter, $0 change from 2019
Total Estimated Standard and Distribution Services Fees: $13,600
Preparation of Financial Statement Disclosures
Disclosure Packages Provided For Program Year 2019:
NYS LOSAP Audit Package: Yes
Auditing Firm: BST & Co. CPAs, LLP
Contact Name: Paul Goetz
Email Address: pgoetz@bstco.com
Please Check 'Yes' Or 'No' For Program Year 2020:
Complete the NYS LOSAP Audit Package for a fee of$345: ` Yes No
This is a$0 change from 2019. Please refer to the enclosed newsletter titled'New York Stat Volunteer Firefighter LOSAP Audit
Requirement'for more information
PLEASE NOTE: If you are requesting any Disclosure Packages, please review and make
any necessary changes to your auditor's information noted above.
All other services are optional and are billed only when requested. Please call for fee estimates and
purchase order arrangements. Optional services include additional client meetings, drafting of special
correspondence and documents, and performing cost estimate calculations for proposed program
amendments.
To authorize Penflex, Inc. to begin providing these services in accordance with this fee schedule, please
have the Town Supervisor sign and return this Service Fee Agreement. Keep a copy for your records.
Supervisor Edward J. Holohan, ASA
Town of Queensbury President, Penflex, Inc.
PENFLEX , INC.
SERVICE AWARD PROGRAM STANDARD SERVICES
1. Prepare an annual Service Award Program statement for each Service Award Program participant,
including those who are in payment status.
2. Prepare for the record and for audit purposes an annual Service Award Program report which:
a. shows and completely documents the calculation (defined benefit plans) or allocation(defined
contribution plans)of the annual Program cost.
b. accounts for changes in the Program's assets.
c. lists the earned Service Awards(defined benefit plans) or accounts for changes in the Program
account(defined contribution plans)for each participant.
d. summarizes the major provisions of the Program.
e. lists current payment recipients.
f. includes a service credit listing for current participants.
g. includes a written description of the actuarial methods and assumptions used to calculate the
annual program costs(defined benefit plans).
h. For members of the Sponsor's Governing Board or Officials, prepare:
i. "Fact Sheet"which includes current year important information about their Program.
ii. °Annual Report Commentary" correspondence which alerts officials about emerging
issues and/or explains changes in the Program (such as increase/decrease in Program
funding costs).
3. One meeting upon request, first with officials and then with volunteers to review the Annual Report,
to answer questions from volunteers about their annual statements, and to provide updates on
Service Award Program related legislation and on their own Program.
4. Provide pertinent forms for participants to apply for payment upon eligibility, elect or change
beneficiaries,etc.
5. At year-end, provide written instructions about how to prepare the required certified listings to be
approved by the Sponsor's Governing Board and Department/Company officials, posted by the
Department/Company,and sent to Penflex, Inc.
6. Project the Program's cash flow needs in order to plan and formulate investment strategy.
7. Prepare written notification/explanation to be sent to persons who cease to participate in the
Program.
8. During normal business hours, have trained staff available to answer questions from officials and
designated client contact persons.
9. Throughout the year, receive, review and reconcile financial statements from custodian and/or
investment and/or insurance providers.
10. Process Service Award payment applications, certify payment amounts and eligibility, prepare
payment directives and communicate directly with the payment recipient and/or custodian and/or
paying agent when necessary.
11. Answer routine questions from Sponsor's auditors about the Program and the Annual Report.
12. When required, prepare vouchers for payments to the Program Trust Fund.