222.2009
RESOLUTION AUTHORIZING ENGAGEMENT OF MATTHEWS
CREMATION GROUP TO PERFORM CREMATORY RETORT REPAIRS
RESOLUTION NO.: 222, 2009
INTRODUCED BY: Mr. John Strough
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Ronald Montesi
WHEREAS, by Memorandum dated June 3, 2009, the Town of Queensbury Cemetery
Commission requested that the Town Board authorize Matthews Cremation Group as a single source
vendor to perform annual Crematory Retort inspections and repairs on the Crawford and Power Pak
Cremation Unit at the Pineview Cemetery, and
WHEREAS, such inspections and repairs shall not exceed $20,000, and
WHEREAS, Matthews Cremation Group has performed annual Crawford and Power Pak Retort
inspections, is accepted by the New York State Department of Environmental Services as meeting
statutory requirements regarding inspections, and is the manufacturer of these retorts, possessing
proprietary engineering drawings and specifications for such equipment, and for these reasons, the Town
Board wishes to waive the Town Purchasing Policy’s two (2) quotes, self-imposed bidding requirement
in this instance, and
WHEREAS, the Town will adhere to all New York State Law bidding requirements, and
WHEREAS, this will ensure that the Town’s retorts will continue to operate in a safe and
efficient manner while continuing to meet DEC’s regulatory requirements, and
WHEREAS, the cost of inspections and repairs currently needed at the Pineview Cemetery,
proposed to be provided by Matthews Cremation Group, will cost $4,800 per unit (under $20,000), not
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not including freight charges, as delineated in its January 5, 2009 proposal, and the Cemetery
Superintendent and Cemetery Commission have requested authorization for such repairs,
NOW, THEREFORE, BE IT
RESOLVED, that for the reasons outlined above, in these circumstances the Queensbury Town
Board hereby waives its requirement under the Town of Queensbury’s Purchasing Policy for two (2)
written quotes, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement of
Matthews Cremation Group to inspect and repair the Crawford Cremation Unit at the Pineview
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Cemetery as set forth in Matthews Cremation Group’s January 5, 2009 Proposal presented at this
meeting, for an amount not to exceed $4,800 per unit (under $20,000), not including freight charges, and
BE IT FURTHER,
RESOLVED, that such authorization is contingent upon Matthews Cremation Group
providing the Town with satisfactory proof of insurance prior to commencing work for the Town,
and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs that payment shall be made from
Building Repairs Account No.: 002-8810-4070, and
BE IT FURTHER,
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RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Cemetery Superintendent and/or Town Budget Officer to take such other and further actions as may be
necessary to effectuate the terms of this Resolution.
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Duly adopted this 15 day of June, 2009, by the following vote:
AYES : Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec, Mr. Metivier
NOES : None
ABSENT: None
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