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2010-03-22-SP MTG#12 SPECIAL TOWN BOARD MEETING 03-22-2010 MTG#12 717 SPECIAL TOWN BOARD MEETING RES. 149-150 MARCH 22, 2010 7:00 P.M. BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ANTHONY METIVIER COUNCILMAN RONALD MONTESI COUNCILMAN JOHN STROUGH COUNCILMAN TIM BREWER PRESS POST STAR TOWN OFFICIALS Director of Parks and Recreation, Steve Lovering Recreation Commission Supervisor Stec-Opened meeting. RESOLUTION AUTHORIZING INTERMUNICIPAL AGREEMENT OR LETTER OF AUTHORIZATION BETWEEN TOWN OF QUEENSBURY AND CITY OF GLENS FALLS CONCERNING WORK AT LUZERNE ROAD TRANSFER STATION RESOLUTION NO.: 149, 2010 INTRODUCED BY: Mr. Ronald Montesi WHO MOVED ITS ADOPTION SECONDED BY: Mr. Tim Brewer WHEREAS, C. T. Male Associates, P.C., provided the Town with its letter of February 12, 2010, a Request for Quote #1 dated December 23, 2009 and Quote #1 from Kubricky Construction Corporation (KCC) dated January 22, 2010 pertaining to moving the landfill waste/landfill cap further north to provide additional space on the north side of the transfer station on Luzerne Road (operated by the Town), a copy of which is presented at this meeting, and WHEREAS, the Town wishes to have such additional space to install and maintain additional blacktop as detailed in Alternative #1 of such materials and is willing to pay the 25% municipal share of the additional cost, and WHEREAS, the City of Glens Falls (City) is willing to have such additional work done and permit such additional blacktop as long as the Town pays the resulting increase in costs which is $11,081.75 based on the attached quote, and SPECIAL TOWN BOARD MEETING 03-22-2010 MTG#12 718 WHEREAS, an agreement between the two municipalities would benefit both communities and be in the best interests of the respective municipalities, and WHEREAS, a proposed Agreement has been prepared and presented at this meeting, NOW, THEREFORE, BE IT RESOLVED, that the Queensbury Town Board hereby approves of the Agreement with the City of Glens Falls as described in this Resolution and in substantially the form presented at this meeting, and BE IT FURTHER, RESOLVED, that the Town Board hereby approves in the alternative a letter of authorization sent to the City agreeing to the terms detailed in the Agreement, and BE IT FURTHER, RESOLVED, that the Town Board authorizes and directs the Town Supervisor to execute the Agreement or the letter of authorization and the Town Supervisor, Landfill Equipment Operator and/or Town Budget Officer to take such other and further action necessary to effectuate the terms of this Resolution. nd Duly adopted this 22 day of March, 2010 by the following vote: AYES : Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer NOES : Mr. Stec ABSENT: None DISCUSSIONS LAKE GEORGE CHAMBER OF COMMERCE TOWN MARKETING PROPOSAL Representative Chamber of Commerce-The Chamber of Commerce has been around fifty five years we have a lot of presence with the Internet as well as the media sources all over the Country. We do travel shows all over the Country and into Canada. We have a professional staff and professional board members who live, breed, and eat tourism. All these things factor into making this proposal that would provide marketing services to the Town of Queensbury to market its assets and to start to really make a face for Queensbury in the tourism market place. Representative Lake George RV Park-The RV Park has been a fixture on Route 149 for forty four years. The reason that the Lake George Chamber is involved is Queensbury businesses when they want to talk tourism and market for tourism we go to Lake George Chamber to do that to get exposure on a regional national market. There isn’t a Queensbury Chamber of Commerce that we can go to it is the Lake George Chamber that all of our businesses belong too to market our businesses. This all came about because SPECIAL TOWN BOARD MEETING 03-22-2010 MTG#12 719 the Queensbury share of the bed tax has grown every year with the new hotels we are taking somewhere in the range of a hundred thousand dollars in bed tax a year. As business people we are looking as we collect the bed tax we are looking to take some of it to put it back into marketing our business so we can grow and have more people come in collect more bed tax, more sales tax. Hopefully you would see, with this proposal that it would be a win for Queensbury to get this money back and more in additional bed tax and sales tax as the revenue and tourism grows in Queensbury. Queensbury tends to be the retail center people who stay in Lake George come to Queensbury for the retail part of it so there is benefit on the sales tax end. As part of this proposal we would be looking for if possible a two year commitment on this. There is a lot of up front costs in the first year that we don’t feel we could show you the benefit as well on a one year program as we could on a two year program. This has come about through years and years of talking about Queensbury and Queensbury has finally grown with tourism enough so that Queensbury needs to take that extra step and start helping itself in marketing tourism. Representative Chamber of Commerce-One of the key factors to remember is we do work very well with Warren County Tourism. We try to identify certain markets that they are not going after or concentrating on. We are asking for funds to create different marketing pieces to be able to enhance the Lake George Queensbury area. We would be looking at with your guidance to identify those pieces that currently are not in the market place in Warren County. (Presented map to board members) Councilman Strough-Asked representatives to explain to the board how wide the network is. Representative Chamber of Commerce-We all ready have standing membership in a number of State and National Organizations and International Organizations that avail us to marketing opportunities also educational opportunities, which we could offer to businesses in Queensbury. There are seminars that we can provide through some of these organizations that businesses can come to and learn tips on their own marketing, which is an asset to offer the business community. Our website has been around since nineteen ninety five we have spent a lot of time and money making sure the website is out there and is ranking high, which is usually in the top three. One of the things we would do is design and coordinate the processing of a professional rack cart. We would coordinate this would input from an Advisory Committee as to what the content would be they would have the final say as to what it would look like running ten thousand pieces of this. The ten thousand pieces would be able to be used by us at Travel Shows at the Visitors Center in Lake George to help to develop a brand for Queensbury you have a great mix of retail for people. We want to make sure that a brand is developed for Queensbury that works on its natural and built assets and is unique to Queensbury. We are not going to detach from the Gateway to the Adirondacks we are not going to detach from Lake George whatever the draw is it is all about bringing people here and making sure that they do this in your Town. To identify niche markets like skiing, destinations weddings, biking and history. The niche marketing would include press releases, photo shoots to get some literature together, website presence, travel writers doing stories out to magazines. We would publish an e-news letter that would focus on things that are going on in Queensbury we have the data base it comes from years of being in the tourism field. Our proposal would have these types of benchmarks (i.e. statistical measurements) built into some type of reporting to an Advisory Committee this helps for the people who are running events here we would coordinate with the hotels show you the return on this. Lake George Chamber would be asking for a two year contract to give them a chance to market correctly and to give the biggest return on investment that would be the preference. Councilman Brewer would like to see a breakdown on the bed tax. Councilman Strough and Councilman Metivier to keep in touch with the Lake George Chamber and board members the board will discuss this further at a later date. RECREATION COMMISSION 2010 PARK PROJECT PLAN MR. LOVERING, DIRECTOR OF PARKS & RECREATION-Spoke to the board . regarding the following improvementsHovey Pond - looking for small Park improvements some benches, historical signage regarding the pond itself, granite curbing SPECIAL TOWN BOARD MEETING 03-22-2010 MTG#12 720 around Veterans Monument, tree replacement things of this nature. The estimate is about eighteen seven, which leaves a balance of about twelve thousand in order to do these items. Supervisor Stec-The biggest expenditure is for new benches and picnic tables asked how many? Mr. Lovering probably two picnic tables as many as eight benches depending on prices they are all maintenance free mentioned using bed tax money for this. Gurney Lane – It is a two step project the first part of the money twelve thousand is for design and engineering services so they can start and work on some of the master plan items that the Commission approved November of 2009. Phase I that we identified is a new entrance way, which will be two way traffic rather than the one way that is there now to improve the site lines and add some parking. The Commission would like to possible add an amphitheater for performances throughout the summer for our own programs, but hopefully for other community groups. The other one is some maintenance for parking and paving. Councilman Brewer asked if this is something the Highway Department could do, Mr. Lovering to check with Highway Superintendent, Travis. Mr. Lovering hoping not to do much paving hoping to just do some seal coating and fix only the bad areas for right now we need to get on some sort of maintenance schedule. Meadowbrook Preserve – This project involves opening up that fifty four acre property along Meadowbrook Road, which is adjacent to the Hiland Park property we got many years ago, which is an additional seventy five acres on both sides of Halfway Brook. This project is giving some parking along the roadway, some improvements to the trails that are already existing, signage, putting up trail markers open up for public use. Our goal in the future with approval from DEC and the Army Core of Engineers is looking at bridging over Halfway Brook to provide some lookout spots and fishing access points. Spoke regarding the on line registration and credit cards they would like to start moving in this direction. They have a software package from Vermont Systems called Rec Track, would be purchasing is a software to upgrade our system to be able to put programs on line to be able to register from home. Councilman Brewer asked if the bank takes a fee. Mr. Lovering-Is something he will be checking into, believes it is a third party system. Councilman Brewer recommended Mr. Lovering contact the Attorney regarding the transaction fee. Spoke to the board regarding the Jenkinsville maintenance building presented photos to board members on what the current facility looks like proposing to build a new building next to the current building at about twenty six hundred square feet, single story very similar to the steel building that the Great Escape built on Round Pond Road at an approximate cost of three hundred thousand dollars. The current existing building would be used for cold storage the bottom floor only and abandon the loft space. Supervisor Stec likes the plan that is presented noted the timing of this due to economic times. Councilman Strough asked if the existing barn could be preserved due to its historic presence. After further discussion it was the decision of the board to get more information on the building to bring back to the board. Recreation Commission Member Doug Irish spoke to the board regarding finding a funding mechanism for recreation to increase the recreation fees noting that land is becoming scarce and that the Town will being getting less revenue because of this. Supervisor Stec asked Mr. Lovering and the Recreation Commission to put something together regarding recreation fees to present to board members. HUDSON HEADWATERS CORINTH ROAD PROPERTY ZONING REQUEST Attorney Lapper spoke to the board regarding Hudson Headwaters they have two lots that are adjacent on the west side of Carey Road and two lots on the east side of Carey Road, which are also on the inside of the loop noting they are asking to build a Clinic and Pharmacy near the new facility. This would fall under Health Related Facility in the Town Code asked to amend the commercial light industrial zone to allow the Health Related Facility. The new facility would alleviate congestion at their three health care centers that are located in Glens Falls, Moreau and Queensbury. CHAZEN COMPANY – CHRIS ROUND Mr. Round spoke to the Town Board regarding the proposed roundabout at the intersection of Aviation Road, Farr Lane and Dixon Road they hope to add it to a priority list of regional transportation projects to be adopted in October if successful the design and planning work would take about two years after adoption. SPECIAL TOWN BOARD MEETING 03-22-2010 MTG#12 721 RESOLUTION ADJOURNING SPECIAL TOWN BOARD MEETING RESOLUTION NO. 150, 2010 INTRODUCED BY: Mr. Anthony Metivier WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Ronald Montesi RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Special Town Board Meeting. nd Duly adopted this 22 day of March, 2010 by the following vote: Ayes: Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec, Mr. Metivier Noes: None Absent:None No further action taken. Respectfully Submitted, Darleen M. Dougher Town Clerk Town of Queensbury