172.2008
RESOLUTION AUTHORIZING WITHDRAWAL FROM CAPITAL
RESERVE FUND FOR PURCHASE OF MOBILE FILING/STORAGE
SYSTEM FOR TOWN CLERK’S OFFICE
RESOLUTION NO.: 172, 2008
INTRODUCED BY: Mr. Tim Brewer
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Anthony Metivier
WHEREAS, the Queensbury Town Clerk advised the Town Board that the Town is
running out of space for files and records and therefore she requested Town Board approval for
the purchase of a mobile filing/storage system which will allow for retrieval of files in a more
efficient manner while also extending the life of the Town’s records room by fifty percent (50%),
and
,
WHEREAS the Town Clerk requested proposals for the purchase and installation of such
filing/storage system and has recommended that the Town Board approve such purchase and
installation from Creative Office Systems for an amount of $37,333.00, to be funded from the
Capital Reserve Fund, and
WHEREAS, New York State Bidding is not required as the purchase is under New York State
Contract No.: PC63386, and
WHEREAS, the Town Board duly conducted a public hearing concerning the proposed
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purchase and installation on Monday, March 17, 2008 and heard all interested persons,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the purchase of a mobile
filing/storage system from Creative Office Systems for an amount not to exceed $37,333.00, to be
funded from the Capital Reserve Fund as delineated in the preambles of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Town Budget Officer to take any
and all actions necessary to effectuate the following 2008 Budget Amendment:
?
Increase Appropriation 001-9950-9128-0064 Interfund Transfer by $37,333.00;
?
Increase Revenue 001-0000-55031 Interfund Revenue by $37,333.00;
?
Increase Appropriation 001-1460-2001 Records Management Misc. Equipment by
$37,333.00; and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Town Budget Officer and/or Town Clerk to take any and all actions necessary to effectuate all
terms of this Resolution.
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Duly adopted this 17 day of March, 2008 by the following vote:
AYES: Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec
NOES: None
ABSENT:None
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