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2011-05-09 SP MTG #14 SPECIAL TOWN BOARD MEETING 05-09-2011 MTG #14 578 SPECIAL TOWN BOARD MEETING MTG.#14 MAY 9, 2011 RES. 176-178 7:00 p.m. TOWN BOARD MEMBERS PRESENT SUPERVISOR DANIEL STEC COUNCILMAN ANTHONY METIVIER COUNCILMAN RONALD MONTESI COUNCILMAN JOHN STROUGH COUNCILMAN TIM BREWER Guests: Dave Wick from Warren County Soil and Water Sr. Planner Stu Baker The Post Star Supervisor Stec-Councilman Montesi will be here shortly. DISCUSSION: MS4 PROGRAM PROPOSAL Supervisor MS4 stands for Municipal Separate Storm Sewer System – they are storm water state regulations that certain municipalities are required to abide by depending on density, Queensbury, Glens Falls and Warren County in Queensbury and Glens Falls are on the hook for compliance with MS4. Warren County has asked Soil and Water if they would step in and basically administer their MS4 program. Looking if Dave Wick could do the same for the Town of Queensbury. Mr. Wick has prepared a four page document outlining their proposal, cost estimate thirteen and a half thousand dollars first year to get the Town up to speed and second year thirteen and a half thousand dollars. Mr. Wicks-MS4 Program started in 2003 DEC manages the Storm water regulations. Queensbury is ahead of Warren County but a little behind in terms of a storm water plan and it being fully implemented. An audit was done and it was passed. The Planning Dept is by far the most qualified in Warren County and you do an exceptional job on plan review and post storm water management. Where Queensbury needs assistance is education outreach, getting the word out to the public on storm water issues and water quality. Public involvement, different events that the town may host. Discharge detection and elimination; what is coming into the storm water drainage system, protocols or procedures to deal with how to deal with illegal ties to your system. Need a frame work to go out and deal with what needs to be done. Next item deals with the Highway Dept. how do you manage your de-icing materials, your salt storage, what are you doing with maintenance activities, cleanups at catch basins are they being done on a regular basis. Need a written procedure. It will take about two years to implement the program, DEC has agreed to this proposal. Two years of three hundred staff hours, to get a plan developed and get everything squared away. Not just the annual report development, and maintenance activities the third year identifies education outreach, list of discharge follow up mapping, highway operations all those types of things. There will still be ongoing work from the Planning Dept. and Highways so this is not a wash for the town this will get you to where you need to be in the program. The third year would be a cost of nine thousand dollars. At any point in SPECIAL TOWN BOARD MEETING 05-09-2011 MTG #14 579 this program if it is working for you or not working for you we have the ability to dissolve it at any given point. Supervisor Stec-Noted that our Attorney is aware of this. It is a three year proposal. Councilman Brewer-Does this include mapping? Mr. Wick-Yes. Tasks: 1. Have me designated as a Town Storm water Management Officer. Every contact with DEC comes through me, I confer with Stu, Mike and Craig to make sure everything is good. 2. Confirm and update storm water outflow mapping. 3. List of discharge locations. Councilman Strough-spoke on the integration of storm water system, County, State and Town how will this work? Mr. Wick- Most of the work we do is proactive storm water work…Halfway Brook was a DEC funded grant a cooperative effort between Town, the District and the State. Supervisor Stec-If there are no objections from the Board Members I will continue working with Town Counsel to get an agreement together for Warren County Soil and Water. Mr. Wick-Will have quarterly meetings on our progress. DISCUSSION: QCVFC REVISED BUILDING EXPANSION PROPOSAL Queensbury Central Vol. Fire Co. Representative-We have downscaled everything-smaller addition 2400sq. ft.-site worked to be changed cutting down on size-reviewed each room and their uses for the Town Board-may add ventilation system in the bays to handle all the trucks Supervisor Stec-The MMA Study did suggest that there could be paring down of the apparatus fleet in the town through what you are talking about a two for one… 1. there will be obvious savings on a smaller building 2. The fleet will be less expensive because you will have one fewer piece of apparatus Councilman Montesi-Questioned if any equipment was involved with proposal? QCVFC Representative-No, we have already paid for the equipment. One of the changes was to fund the fitness equipment through donated funding. Supervisor Stec-When was the original building built? QCVFC Representative-twenty three years ago. Supervisor Stec-Will this be an intermediate step and ten or fifteen years will be come back for the apparatus bays or do you think we will be able to handle it? SPECIAL TOWN BOARD MEETING 05-09-2011 MTG #14 580 QCVFC Representative-I think the company is still mixed on that. Our biggest concern in the future is it going to be volunteer or not, at some point in time it might not be volunteer. Councilman Metivier-I can see that in the future you may need living quarters someday. Supervisor Stec-I have had a conversation with Craig Brown, this project will need site plan review. Noted that if there is a cap on taxes, the fire districts will be part of that also. QCVFC Representative-From our perspective of what can happen in the next three years, we have a truck committee together planning on a combined replacement of 116 and 317. Those would be replaced by an engine rescue. With the new mortgage and replacement vehicle would be slightly higher than the mortgage that has just been paid for. Supervisor Stec-Along with the Planning Board review I would recommend as you move forward in this process up to the point where you release the bids that you consult with our consultant so that he is involved with the process. I want to give you what you want but I want to make sure that not a penny more than it has to cost. QCVFC Representative-Our building with addition renovation is $108.00 a square foot. Councilman Montesi-They have cut it down from three bays to none, and from plus two million down to a million three, I think overall and it is what you want and you are looking at the apparatus … QCVFC Representative-Will you support the ventilation system? Supervisor Stec-It is not included in the 1.3, you can find a hundred thousand dollars of other stuff to cut out? QCVFC Representative –I doubt it. Supervisor Stec-RE: Prevailing wage will speak to Town Counsel Councilman Montesi-The most important step now is a pre-application meeting for site plan with Craig Brown. Supervisor Stec-We know that you need a roof and we know that you need improvements to the existing building and the mechanicals the heating plant how much is that more than half? QCVFC Representative-approximately half of it. Supervisor Stec-Noted that in the contract we did plan for this, but by the end of the year we may be staring at a tax cap at 2% a year or less. QCVFC Representative-Noted the biggest challenge is on apparatus … SPECIAL TOWN BOARD MEETING 05-09-2011 MTG #14 581 Supervisor Stec-Noted they are going back to the Fire Company Members tomorrow night, and then let us know and following up with Craig Brown about getting onto an agenda. Thanked the Company for coming in and we appreciate everything that you do for the community for no personal financial gain. DISCUSSION: REVIEW DRAFT CABLE TV FRANCHISE AGREEMENT Supervisor Stec-This will require a public hearing, it is a ten year agreement. Councilman Strough-We have spent a lot of time on the wording of the agreement. One of the reasons it took so long is that we are going from analog to digital. Our committee consisted of Town Counsel Bob Hafner, Councilman Montesi and myself. There is an option to reopen the contract after five years under certain factors; one being changes in technology. I think we have worded the definition of revenue that will take care of all most everything and leaves the door open. Supervisor Stec-Noted that the agreement is not exclusive there is flexibility. Councilman Strough-One thing we kept fighting for is to get the wording included in the contact what kind of services are they providing to the school, ACC and Queensbury are both interested in the educational channels. This is a non exclusive franchise agreement that means that an outsider can come in here, but whatever we have them do the new people will have to do. Supervisor Stec-Our Franchise fees are about a half million a year from Time st Warner. We will set the public hearing for the 1 meeting in June. Councilman Strough-After we approve it goes to PFC and they have to approve it. We have included a lot of consumer protections that are written in the law but we wanted it written in the contract also. By Federal Law we cannot regulate prices. RESOLUTION CALLING FOR AN EXECUTIVE SESSION RESOLUTION NO. 176.2011 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Ronald Montesi RESOLVED, that the Town Board of the Town of Queensbury hereby moves into an Executive Session to discuss employment history/process leading to the appointment of individuals. th Duly adopted this 9 day of May, 2011 by the following vote: AYES: Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: None SPECIAL TOWN BOARD MEETING 05-09-2011 MTG #14 582 RESOLUTION ADJOURNING EXECUTIVE SESSION RESOLUTION NO. 177.2011 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Ronald Montesi RESOLVED, that the Town Board of the Town of Queensbury hereby adjourns its Executive Session. th Duly adopted this 9 day of May, 2011 by the following vote: AYES: Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: None No action taken during executive session. RESOLUTION ADJOURNING TOWN BOARD MEETING RESOLUTION NO. 178.2011 INTRODUCED BY: Mr. Tim Brewer WHO MOVED FOR ITS ADOPTION SECONDED BY: Mr. Ronald Montesi RESOLVED, that the Town Board of the Town of Queensbury here by adjourns its Meeting. th Duly adopted this 9 day of May, 2011 by the following vote: AYES: Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec NOES: None ABSENT: None Respectfully submitted, Miss Darleen M. Dougher Town Clerk-Queensbury