2003-09-02
Queensbury Recreation Commission
Minutes of the September 2, 2003 soecial and re2ular meeting held at Town of
Queensbury Office Complex Conference Room.
Chairman Doug Irish called the special meeting to order at 7:00 a.m.
Present: Commissioners Etu, Fusco, Goedert, Irish, LaBombard, Mott.
Staff Present: Director Hansen, Assistant Director Lovering, and Aquatics Director Carr
Also attending: R. Boor, Town Board Liaison, Jim Miller, Landscape Architect
Special Meeting:
· Chairman Irish opened the special meeting with and introduction of Jim Miller,
and an explanation of the needs and the Commission's desires for the Hovey Pond
Park area. Mr. Miller stated a survey of the Park would be the first step along
with a base map of what already exits. Then a program for the park could be
developed. Friends of Hovey Pond should then be involved. Discussion of needs
took place. Director Hansen will contact VanDusen and Steves to complete a
survey and topographical map. Mr. Miller will have a proposal for services for
the Commission to look at by the October meeting.
· Discussion began on the Ridge/Jenkinsville Park. A copy of the topography was
given to Mr, Miller. Parking, fields, courts (basketball, tennis) were discussed by
the Commission, Chairman Irish would like to see a conceptual drawing/plan for
the future of this park. Mr. Miller will have a proposal for services to develop a
master plan for the Commission for the October meeting,
Regular Meeting:
Approval of Minutes:
Moved by Commissioner Etu, seconded by Chairman Irish to approve the minutes of the
August 5, 2003 regular meeting. All members present approved.
Communications and Remarks from Visitors:
The following letters were briefly reviewed: (see file for letters)
· Letter from John Goralski, Assistant Principal of the William H. Barton
Intermediate School to Supervisor Brower thanking Recreation Commission Staff
Hansen, Lovering for the Earth Day program.
· Attorney letter on Klak property
· Letter from family requesting tree memorial for family pet at Hovey Pond.
Financial Report:
Copies of the Parks and Recreation Department's Budget Control Report were distributed
with the mailing.
Unfinished Business:
· Park Project Status Report (see report dated 09/01/03) reviewed:
o Glen Lake property-Porta-john set up. Demolition of building to take
place along with two other properties in Town. Items in building could be
auctioned off Check with Town Comptroller for procedure.
o Ridge/Jenkinsville-topsoil will be purchased for $15 a cubic yard to repair
unpaved areas. Town Board Resolution to transfer funds into the R/J
capital project account (approx. $95,000) to cover some expenses but not
enough for others. Another resolution may be needed by Town to transfer
funds ftom Reserve.
o Gurney Lane-a vacant parcel of land next to area may become available if
taxes are not paid next year. The Commission would be interested in this
property,
New Business
· Letter of Transmittal ftom Marilyn Reba, Senior Planner regarding Lehet property
to see if Town or Recreation Commission is interested in purchase. The property
is land-locked and unusable by the Commission. General consensus was the
Commission is not interested in this property. Director Hansen will respond to
Ms, Ryba.
· Chairman Irish brought to the attention of the Commission the need for a policy
for staff at Gurney Lane about physical contact. There seems to be a certain
amount of "back rubbing" etc. that gives the appearance of being inappropriate
for a public swimming pool employee(s). Individuals have been talked with
about this. Pool manual does address this issue also, Another reminder to staff
seems to be in order.
· Request For Proposal Drafts for a Consultant on the proposed Recreation
Building Project-a great deal of discussion took place on the format of this
document and items/wording to be included. It was decided, of the two draft
formats, the Director and Chairman would meet to combine the best of both for a
final draft. To be included: Professional Licensed individual required, pre-
proposal meeting mandated of all interested in submitting proposal, some form of
time ftame included. Commissioner Etu, seconded by Commissioner
LaBombard, made a motion for public notice for proposals seeking RFP's, All
members approved.
· Director Hansen reported on the Ridgefield, Conn. Center (materials given to
Commissioners previously). A visit could be planned if any are interested.
Committee Report
Commissioner Etu reviewed the Planning Committee minutes of 08/19/03 (see file) Next
Planning Committee meeting will take place on Tuesday September 16th at 7:00 p.m.
Monthly Department Report
See packet for programs offered. Assistant Director Lovering reviewed the soccer,
pigskin football and winter programs planned or being planned.
Adjournment
Motion made by Commissioner Etu, seconded by Commissioner LaBombard to adjourn
at 9:25 a.m.
Joseph Fusco
Commission Secretary
Approved:
~/¡
Commission Chair
Respectfully Submitted: