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1986-09-08 QUEENSBURY RECREATION COMMISSION MINUTES OF MEETING SEPTEMBER 8, 1986 Minutes of the regular meeting of the Recreation Commission of the Town of Queensbury, held Monday, September 8, 1986 at the Queensbury Town Office Building, Queensbury, New York. Chairperson Lìttle called the meeting to order at 7:33 p.m. PRESENT: Commissioners Bly, Granger, LaBombard, Lemery, Little Martin, Councilwoman Monahan and Director Hansen ABSENT: Commissioner Teti (ex.) VISITORS: Chris Bergeron APPROVAL OF MINUTES Commissioner Granger moved to approve the minutes of the May 12th, June 9th and July 14th meetings. Commissioner Lemery seconded the motion, which was unanimously approved. COMMUNICATIONS AND REMARKS FROM VISITORS Chairperson Little read the correspondence received from Mr. & Mrs. Ellingsworth and Mrs. Frachia regarding summer pro- grams. The approval letter from ENCON regarding the Town's application for work at Hovey Pond was also read and discussed and the Commission was concerned that no action had been taken by the Town Board. The Chairperson was directed to request (via the monthly letter) that action on the Commission's Hovey Pond recommendations be acted on as soon as possible. The Director pointed out that ENCON's approval for the project had a time limit of twelve months, and would end in September, 1987. The Commission again discussed their role as an advisory arm of the Town Board and there was concern regarding the Commission's input on a number of recreation projects being considered at this time. Councilwoman Monahan and the Commission discussed the need for more communications between the two groups and the Commission again reiterated their desire to assist the Board in any way possible regarding recreation projects. Mr. Singer's letter regarding a Town ATV area was also re- viewed and the Commission deferred any action until a later date. Recreation Commission Minutes September 8, 1986 Page 2 The Department's request to transfer funds internally was also reviewed and the Director explained the need for this request. The Commission questioned some of the unbudgeted expenditures and the Director was instructed to find out about the legal costs and some of the West End Park expenses. The Boy Scout Camporee request was distributed and discussed and the Commission agreed with the Director that the Town should make every effort to accommodate the Scout's request to use the old Warren County Health Camp site. GURNEY LANE POOL PUNCH LIST DISCUSSION The Director explained that some of the items on the punch list have been completed, but it was pointed out that much work remains to be done before the pool is closed for the winter. A Paddock Pool representative and the project plumber are scheduled to explain the winterization procedure to Department staff sometime in late September. 1986 PLAYGROUND REPORT The Commission reviewed and discussed the playground report submitted by Coordinator Chris Bergeron and overall, the Commission complimented Chris on the excellent program she helped organize and supervise this past summer. Chris was asked about the obvious lack of participation by children in the South Queensbury area and she explained that she had contacted a majority of area participants regarding their apparent disinterest midway through the program. Her conclusion was that even though the leaders and the program were more than adequate, that many of those who initially partisi- pated had other committments and family obligations which made continued playground attendance secondary. Each of the Commission- ers commented individually regarding the total summer report and at this point in the discussion, the Supervisor's letter regarding the summer program report, was read by Chairperson Little and the Com- mission discussed the contents. The consensus was that the Com- mission disagreed with some of the conclusions brought up in the letter and cited as reasons a drop in the communities youth popu- lation and the excellent summer playground program which the Depart- ment sponsored this summer. It was pointed out that the Department had gone overboard in offering a varied summer program of activities and that some of the information in the report may have been mis- interpreted. Overall, the Commission was discouraged by the letter and directed the Chairman to reiterate in the monthly correspondence that the Commission is, and has been, committed to upgrading the Town recreation program. Furthermore, the Commission agreed that in light of the report, and the Supervisor's letter, that the play- ground program be looked at further in an effort to correct short- comings and improve the program. Recreation Commission Minutes September 8, 1986 Page 3 SbJDe of the items which will be analyzed are: a possible population shift ìn the communìty,. location of playground sites, shortened playground season, fees and charges, publicity, brochure distribution, bulk mailing and a possible three day a week program. BUDGET REVIEW The Director explained the budget summary sheet and the Com- mission questioned the large increases in some of the accounts. The increases in each account were explained by the Director and it was pointed out that additional changes could be made before the final budget was adopted in November. Funds for the Hovey Pond and Ridge Road projects were not included in the Department's operat- ing budget because it was expected that these areas would fall under the Town's capital construction account. DIRECTOR'S REPORT The Director gave a brief verbal report summarizing all summer programs and there was discussion regarding the swimming pool and some of the plans for next year. The final swim pool program report will not be finished for some time and will be discussed later this winter. There being no further business the meeting was adjourned at 9:53 p.m. The next meeting will be held on Monday, October 20, 1986 at 7:30 p.m.