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1985-09-23 '- "" QUEENSBURY RECREATION COMMISSION MINUTES OF MEETING SEPTEMBER 23, 1985 Minutes of the regular meeting of the Recreation Commission of the Town of Queensbury, held Monday, September 23, 1985 at the Queens- bury Town Office Building, Queensbury, New York. Chairperson Little called the meeting to order at 7:31 P.M. PRESENT: Commissioners Granger, LaBombard, Lemery, Little, Martin, Teti, Councilman Morrell and Director Hansen ABSENT: Commissioners Bly (ex.), Councilperson Monahan VISITORS: A. Fiore (Post Star) APPROVAL OF MINUTES Commissioner Martin moved to approve the minutes of the August 26th, 1985 meeting. Commissioner Granger seconded the motion, which was unanimously approved. COMMUNICATTONS The Director relayed tha·t Chris Bergeron had been in and had received the Commission's resolution of appreciation and the Director's letter of recommendation. She was extremely appreciative and wished to thank the Commission and the Department for the employment oppor- tunity this past summer. Commissioner Lemery pointed out that his meeting packet had ar- rived just that day and requested that in the future monthly packets be sent out earlier. The Director agreed to get the packet out each month as soon as possible. GURNEY LANE POOL PROJECT The Commission reviewed and discussed the pool tabulation sheet, which was included in the monthly packet. It was pointed out that the contract documents for the project would be signed sometime this week and that the low bidder (Fisk Construction) anticipated actually be- ginning construction within ten days thereafter. The Director explain- ed that following the contract document signing, a meeting between all parties ie. the Town, engineer, and Fisk Construction, would be held to coordinate the project. At that time, more information should be avail- able and the Director was instructed to keep the Commission informed. ,- -2- - ._~-- 1986 RECREATION DEPARTMENT BUDGET The Director advised the Commission that the Department's tentative budget had been submitted to the Supervisor. 1986 SUMMER PLAYGROUND EVALUATION The Commission briefly discussed the playground coordinator's 1985 summer playground evaluation, including recommendations for next year's program. Overall, the Commission was pleased with this year's playground activities and relayed comments to that effect. The proposed recommenda- tion to change the arts and crafts program was specifically discussed and it was the consensus that this should improve the program and make more efficient use of supplies and personnel. The Commission also discussed the problem regarding the va1adity of reporting attendance/registration figures and how this area can be improved. The present method, though adequate, is not as accurate as it could, and should be. The problem is to make attendance/registration reporting, as easy on staff members as possible, while actually reflect- ing a daily playground attendance figure, which is true. Inasmuch as there is quite a bit of time before next year's program, it was decided that possible alternative solutions could be analyzed in more detail, over the winter, in order to come up with a workable method. WEST END WATERLINE PROJECT The Commission briefly reviewed the water line project alternatives for the West End Park and Commissioner Granger, who is knowledgeable in this area, and who had discussed the matter previously in detail with Tom Flaherty, suggested that alternative A-2 be recommended. After further discussion, this was agreed on by the Commission and the Director was instructed to draft a letter to the Supervisor, recommending this alternative. CREATIVE PLAYGROUND DISCUSSTON Chairperson Little inquired whether the Recreation Department was planning on doing anything in regards to the creative playground pro- ject, which is scheduled to be constructed by volunteers at a site on the Queensbury School grounds. The Director relayed that he had pre- viously made an offer to supply arts and crafts materials and athletic equipment, if needed. Additionally, Gail Solomon (project committee) had contacted the Department for the names of individuals who might be willing to provide child care (babysitting) on the work dates (October 10th-13th). Here again, the Director furnished the playground project committee a list of summer employees and it was also suggested that the committee contact the senior citizen clubs in the area for this type of assistance. After further discussion, it was suggested that the Rec- reation Department volunteer the use of the Recreation truck, if need- ed, to assist with the project. , . .' -3- -----.....----- ----~._.--_._._-- Commissioner Martin moved to draft a resolution in support of the project and the request for the use of the Recreation Department truck and Commissioner LaBombard seconded the motion. The resolution was unanimously approved and Co~ncilman Morre1~ will relay the Commission's resolution at the Tuesday nlght Board meetlng. -.-.-- The Director was instructed to draft a request, in writing, to the Supervisor, for permission to use the Department's truck. DIRECTOR'S REPORT The Commission reviewed the enclosed Director's report and there was some discussion regarding funding via grant applications, which were possible through the New York State Council on the Arts, for cultural activities and H.C.R.S. for neighborhood park development. Regarding winter programs, the Commission suggested the Department investigate a girl's activity, like tumbling or gymnastics. The De- partment's winter schedule of activities seems to be top heavy with boys activities and something new for girls might be needed. In addition, it was felt that the arts and crafts program, based on the attendance and registration for the past two years, was not that well attended and therefore, an ålternative girls program should be tried. The Director vowed to find and offer an alternative girls program for the upcoming winter schedule. A hockey or figure skating clinic was also mentioned, but it was decided that because of the uncertainty of outdoor ice conditions, that this type of activity was not feasible. The Commission adjourned at 8:43 P.M. to executive session to discuss land acquisition. Returning to open session, and there being no further business, the meeting was adjourned at 9:26 P.M. The next meeting will be held on Monday, October 28th, 1985 at 7:30 P.M.