4.06 4.6
SERVICES\CT Male—Luzerne Road Culvert—Bridge NY Grant—Additional Survey Design Bid Construction Phases—5-16-2022
RESOLUTION AUTHORIZING ENGAGEMENT OF C.T. MALE
ASSOCIATES FOR PROVISION OF PROFESSIONAL SURVEY,
ENGINEERING AND CONSTRUCTION PHASE SERVICES RELATED TO
LUZERNE ROAD CULVERT PROJECT
RESOLUTION NO.: ,2022
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 153, 2021, the Queensbury Town Board authorized
engagement of C.T. Male Associates for preparation of a 2021 New York State Department of
Transportation(NYS DOT) Bridge NY Grant Funding Application regarding a culvert replacement
project on Luzerne Road at Clendon Brook in the Town of Queensbury(Project), and
WHEREAS, by Resolution No.: 65, 2022, the Town Board authorized acceptance of
$839,212 in NYS DOT Bridge NY Grant Funds for the Project and establishment of the Luzerne
Road Culvert Capital Project No. 242 (which Capital Project No. was amended to Capital Project
No.: 243 per Resolution No.: 76,2022), and
WHEREAS, the Town Board wishes to engage C.T. Male Associates,for professional
survey, engineering and construction phase services for the Project for the lump sum not to exceed
$173,600 as delineated in C.T. Male Associates' letter proposal dated April 15, 2022 presented at
this meeting, and
WHEREAS, there are times when Change Orders may become necessary related to such
services and therefore the Town Board also wishes to authorize the Town Supervisor to approve
and sign certain Change Orders up to a ten-percent (10%) contingency for Change Orders that he
deems necessary or appropriate,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement
of C.T. Male Associates for professional survey, engineering and construction phase services for
the Luzerne Road Culvert Replacement Capital Project for the lump sum not to exceed $173,600
as delineated in C.T. Male Associates' letter proposal dated April 15, 2022 substantially in the form
presented at this meeting, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes the Town Supervisor to approve
and sign Change Orders pertaining to such Services up to a ten-percent 10% contingency or in
the total amount not exceeding$17,360 that he deems necessary or appropriate, and
BE IT FURTHER,
RESOLVED, that expenses for this project shall be paid for from Luzerne Road Culvert
Capital Project No. 243,and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute any needed Agreement with C.T. Male Associates in form acceptable to the Town
Supervisor, Town Budget Officer and/or Town Counsel, and/or any necessary documentation, and
the Town Supervisor and/or Town Budget Officer to take all actions necessary to effectuate the
terms of this Resolution.
Duly adopted this 16`h day of May,2022, by the following vote:
AYES
NOES
ABSENT:
C.T. MALE ASSOCIATES
Engineering,Surveying,Architecture, Landscape Architecture&Geology, D.P.C. FA*IRn
50 Century Hill Drive,Latham, NY 12110
518.786.7400 FAX 518.786.7299 www.ctmale.com
April 15,2022
Supervisor John Strough
Town of Queensbury
742 Bay Road
Queensbury,NY 12804
Re: Luzerne Road Culvert Replacement
Proposal for Professional Engineering Services
Dear Supervisor Strough:
C.T.Male Associates is pleased to offer the Town of Queensbury our proposal to provide survey,
engineering and construction phase services related to the Bridge NY funded culvert replacement
project carrying Clendon Brook under Luzerne Road. The following represents our
understanding of the project along with a detailed work scope and fee relative to the culvert
replacement work.
Project Understanding
The project entails the replacement of an existing corrugated metal pipe (CMP) culvert which
conveys Clendon Brook beneath Luzerne Road, a Town-owned roadway. The culvert is
deteriorated to a level that requires full replacement. The existing CMP pipe does not contain
end sections or wingwalls at its inlet and outlet as it crosses under Luzerne Road. The initial
basis-of-design, as described in the Bridge NY funding application, is the installation of a new
precast concrete box culvert with wingwalls at its inlet and outlet. Sizing of the new box culvert
will be determined during design upon completion of hydraulic modeling for the water shed
tributary to this section of Clendon Brook.
In addition to the culvert replacement,it is our understanding that the Town Water Department
desires to install new isolation valves on the existing main upstream and downstream of the
culvert replacement limits. Additionally, deteriorating guide rail will be replaced comprising a
total length of approximately 950 if along the north and south sides of Luzerne Road. Finally,
pavement will be replaced to include the limits of disturbance encountered by the construction.
The scope of work detailed below will include SEQRA review and application for environmental
permitting. Applicable NYS DOT standard details and specifications will be incorporated into
the design documents. Our team will consult with NYS DOT as to the requirements of the Bridge
NY funding program and will afford the State an opportunity to review the contract documents
prior to advertising for bid. Additionally, C.T. Male's team will work with the DOT and Town
staff in terms of adherence to applicable design procedures and grant reporting.
Our understanding of the desired schedule is that the design and permitting will be completed
by the fall of 2022, bidding and award will then follow in the winter of 2022/2023 and a
construction start by the spring of 2023. A summary of the proposed work scope tasks is as
follows:
Civil Engineering • Environmental Services • Survey Services • Land Services •Architecture
Energy&Building Systems Services • Electrical Engineering
C.T. MALE ASSOCIATES
April 15,2022
Supervisor John Strough
Page-2
Task A. Surveying and Mapping
1. Completion of a partial boundary survey and topographic survey in accordance with the
existing Code of Practice of the New York State Association of Professional Land Surveyors.
The partial boundary survey includes Warren County Tax Map Parcel Nos.308.5-1-33,308.5-
1-34 and 308.09-1-22.
2. The survey will show above ground visible structures, utilities, and improvements on an
approximately 50-foot-wide section of the Town of Queensbury right-of-way of Luzeme Road
and extending westerly from its intersection with Laurel Lane approximately 800 to 900 feet.
One (1)foot contour interval will be shown.
3. The topography will also include the culvert and extend 100 feet in each direction from the
culvert pipe inlet and outlet.
4. Two (2) elevation benchmarks will be set at locations to be used for future construction.
Horizontal Datum to be NAD83. Vertical Datum will be based on NAVD88. Base mapping
will be prepared using AutoCAD Civil 3D 2019.
5. Prepare base mapping at a scale of 1" =20'for use in design document preparation and with
environmental permitting.
Task B. Design Phase
1. Conduct a kick-off meeting with NYS DOT, selected Town staff and the local NYS DEC
representative to define the project intent and schedule
2. Complete a hydraulic (HECRAS) analysis of the Clendon Brook watershed tributary to the
crossing at Luzerne Rd. Based on the assumption that the new culvert will need to carry a 50
year storm, the box structure will be sized appropriately.
3. Consult with the local NYS DEC representative early in the design process to discuss inlet
conditions,culvert invert requirements and bypass flow options.
4. Prepare preliminary plans, details and sections of the replacement culvert. Provide to Town
and DEC for review and comment. Plans required for a joint permit application(TPA)will be
prepared also in this phase.
5. Complete a preliminary opinion of probable cost for the culvert,guide rail and related items.
6. Complete a traffic control plan for construction. It is assumed that a road detour plan will be
established in coordination with the Town and Warren County DPW for the duration of the
project.
7. Proceed to final design document preparation. Final design plans, details, sections and
permit plans will be prepared at the construction level.
8. Detail sheets expected would include erosion control measures, structural details of the
culvert and wing walls along with foundation requirements, water valve placement, guide
rail installation and roadway pavement.
9. Complete technical specifications, bid and contract documents to allow the project to be bid
publicly. Provide documents to the Town and NYSDOT for review and comment prior to
C.T. MALE ASSOCIATES
April 15,2022
Supervisor John Strough
Page-3
bidding.
10. Based on the expected area of disturbance, a SWPPP Plan and SPDES permit will not be
required from the NYS DEC.
11. Assist the Town with bidding the project. Provide electronic files to prospective bidders and
prepare/distribute addenda as needed.
12. Attend bid opening,analyze bids and recommend award to lowest responsible bidder.
Task C. Environmental Permits and Approvals
Clendon Brook is a New York State Department of Environmental Conservation(NYSDEC)Class
C(T) stream and falls under NYSDEC Protection of Waters regulations. The stream is also
assumed to be Waters of the U.S. and under the jurisdiction of the U.S.Army Corps of Engineers
(Corps). In addition, NYSDEC Freshwater Wetland (FWW) GF-2 is mapped around Clendon
Brook in the vicinity of the project site.
As such, the replacement of the culvert will likely require the following environmental
permits/authorizations:
• Article 15 Stream Disturbance Permit(NYSDEC Region 5)
• Article 24 Freshwater Wetland Permit(NYSDEC Region 5)
• Nationwide Permit#3,Maintenance(U.S.Army Corps of Engineers,New York District)
• Section 401 Water Quality Certification(Blanket Certification,NYSDEC)
C.T.Male will prepare and submit a Joint Permit Application(JPA)package to gain authorization
under the above referenced permits for work in Clendon Brook and the adjacent State wetlands.
This task includes one (1) site visit to characterize site conditions and to delineate appropriate
stream or wetland boundaries in the project area to fulfill requirements of the joint permit
application. This task also includes the preparation of a Short Environmental Assessment Form
(SEAF),which will be submitted with the application package.
Task D. Subsurface Investigation
1. A minimum of two (2) soil borings will be conducted by a subcontractor for the purposes of
providing an understanding of the subsurface soils and for the design of the new box culvert
foundation. Our geotechnical engineer will provide recommendations as to the best practices
in terms of the foundation system.
Task E. Easements
1. Based on a preliminary review of tax mapping in the vicinity of the culvert replacement work
limits, it is anticipated that at total of two (2) temporary easements and one (1) permanent
easement will be required. Our team will prepare, for signature, easement maps and
descriptions of each location. The Town would be responsible for actual acquisition of said
easements from the parcel owners.
C.T. MALE ASSOCIATES
April 15,2022
Supervisor John Strough
Page-4
Task F. Construction Administration
1. Compile contract documents for signature by the General Contractor and Town.
2. Review contractor submittals.
3. Coordinate and participate in a pre-construction meeting.
4. Review Contractor payment requests.
5. Interpret the plans and specifications and address field questions/issues.
6. With our field representative,resolve disputes as appropriate.
7. Coordinate and attend regular job meetings. It is assumed biweekly meetings will occur.
8. Review change order requests and advise Town as to acceptance.
9. Certify completed portions of the work as appropriate.
10. Perform a final inspection and punch list.
11. Prepare record drawings for the Towri s use.
Task G. Construction Observation
1. Provide a full-time construction representative to observe the work and report progress and
deviations from the plans and specifications.
2. Construction observer to obtain record information of the installed culvert and
appurtenances.
3. Function as a liaison between the General Contractor,Town staff and the public. Questions
that arise from the public will be addressed by the field representative.
4. Construction observer to review Contractor's payment requests for accuracy prior to
acceptance by the Project Manager.
5. Construction Observer will prepare daily reports with photos, testing results and
measurements of installed items.
C.T. MALE ASSOCIATES
April 15,2022
Supervisor John Strough
Page-5
FEE SUMMARY
C.T.Male's fee breakdown to conduct the work described in this proposal is as follows:
Task Fee
A. Survey &Mapping $9,500.00
B. Design&Bid Assistance $88,800.00
C. Environmental Permitting $8,500.00
D. Subsurface Investigation $3,800.00
E. Easements-3 total $2,400.00
F. Construction Administration $25,600.00
G. Construction Observation-estimated 320 hours total $33,500.00
Misc.Reimbursables $1,500.00
PROPOSAL TOTAL $173,600.00 Lump Sum
We look forward to working with you and the Town on this important project. The project will
be managed from our local Glens Falls office which as you know is in close proximity to the
project site.
If you should have any questions pertaining to our proposal,feel free to call me.
Sincerely,
C.T.MALE ASSOCIATES
James R.Edwards,P.E.
Vice President-Risk Management
c
RESOLUTION AUTHORIZING ENGAGEMENT OF C.T. MALE
ASSOCIATES FOR PREPARATION OF NEW YORK STATE
DEPARTMENT OF TRANSPORTATION BRIDGE NY GRANT FUNDING
APPLICATION-LUZERNE ROAD CULVERT PROJECT
RESOLUTION NO.: 153,2021
INTRODUCED BY: Mr. Harrison Freer
WHO MOVED ITS ADOPTION
SECONDED BY: Mr.Anthony Metivier
WHEREAS, the Queensbury Town Board wishes to engage C.T. Male Associates for
preparation of a 2021 New York State Department of Transportation Bridge NY Grant Funding
Application regarding a culvert replacement project on Luzerne Road at Clendon Brook in the
Town of Queensbury as delineated in C. T. Male's March 31, 2021 Proposal and Contract
Agreement presented at this meeting,
NOW,THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes and directs engagement
of C.T. Male Associates for preparation of a 2021 New York State Department of Transportation
Bridge NY Grant Funding Application regarding a culvert replacement project on Luzerne Road at
Clendon Brook in the Town of Queensbury as delineated in C. T. Male's March 31, 2021 Proposal
and Contract Agreement substantially in the form presented at this meeting for an amount not to
exceed$3,800, and
BE IT FURTHER,
RESOLVED,that such services shall be paid for from Engineering Account No.: 001-1440-
4720, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute the Contract Agreement substantially in the form presented at this meeting and any other
necessary documentation including a Grant Funding application, and the Town Supervisor, Town
Highway Superintendent and/or Town Budget Officer to take all action necessary to effectuate the
terms of this Resolution.
Duly adopted this 3`d day of May,2021, by the following vote:
AYES Mr. Ferone,Mr. McNulty, Mr. Strough, Mr. Metivier,Mr.Freer
NOES None
ABSENT: None
I, Karen A. O'Brien, Deputy Town Clerk II of the Town of Queensbury, Warren County, New
York, do hereby certify that I have compared the foregoing with the original resolution as listed
above adopted at a Regular Meeting of the Town Board of the Town of Queensbury held on the Yd,
day of May 2021 at which a quorum was present and that the same is a correct transcript there from
and of the whole original thereof to date.
IN WITNESS THEREOF, I have hereto set my hand and the SEAL of said Town of Queensbury,
this 0, day of May 2021.
SEAL '
Karen A. O'Brien
Deputy Town Clerk II
Town of Queensbury
RESOLUTION AUTHORIZING ACCEPTANCE OF 2021 BRIDGE NY
GRANT FUNDS FROM NEW YORK STATE DEPARTMENT OF
TRANSPORTATION FOR LUZERNE ROAD CULVERT PROJECT AND
ESTABLISHMENT OF CAPITAL PROJECT FUND NO.: 242
RESOLUTION NO.: 65,2022
INTRODUCED BY: Mr. George Ferone
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Harrison Freer
WHEREAS, by Resolution No.: 153, 2021, the Queensbury Town Board authorized
engagement of C.T. Male Associates for preparation of a 2021 New York State Department of
Transportation (NYS DOT) Bridge NY Grant Funding Application regarding a culvert replacement
project on Luzerne Road at Clendon Brook in the Town of Queensbury(Project), and
WHEREAS, NYS DOT has notified the Town that the Town has been awarded $839,212
in such grant funds for this Project, and
WHEREAS, the Town Board wishes to accept these grant funds, establish the Luzerne
Road Culvert Capital Project No. 242 and establish and fund the Revenue and Expense Accounts
in the total amount of$839,212, and
WHEREAS, the Town Board wishes to also authorize a temporary loan from Capital
Reserve Fund No. 64 up to $839,212 until such time as such grant funds are received,
NOW,THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby authorizes the acceptance of
$839,212 in New York State Department of Transportation (NYS DOT) Bridge NY Grant Funds
from NYS DOT, and
BE IT FURTHER,
RESOLVED, that the Town Board further establishes the Luzerne Road Culvert Capital
Project No. 242 in the amount of$839,212 and authorizes and directs the establishment of the
following accounts for such appropriations and revenues as necessary:
• Revenue Acct No.—242-0000-53597 (State Aid Transportation) - $839,212;
• Expense Acct No.—242-8540-2899 (Capital Construction) - $839,212;
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes a temporary loan from the Capital
Reserve Fund#64 up to $839,212 until such time as grant funds are received, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget Officer
to amend the Town Budget, make any adjustments, budget amendments, transfers or prepare any
documentation necessary to establish such appropriations and estimated revenues, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
sign any needed grant agreement in form acceptable to the Town Supervisor, Town Budget Officer
and/or Town Counsel, as well as any other associated documentation, and the Town Supervisor,
Town Highway Superintendent, Town Counsel and/or Town Budget Officer to take such other and
further action necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance with
the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the Town
Clerk to publish and post such notices and take such other actions as may be required by law.
Duly adopted this 24th day of January, 2022, by the following vote:
AYES: Mr. Metivier, Mr. Freer,Mr. Ferone,Mr. McNulty, Mr. Strough
NOES:None
ABSENT:None
RESOLUTION AMENDING RESOLUTION NO.: 65, 2022 TO
CORRECT CAPITAL PROJECT NUMBER
RESOLUTION NO.: 76,2022
INTRODUCED BY: Mr. Timothy McNulty
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. George Ferone
WHEREAS, by Resolution No.: 65, 2022 the Queensbury Town Board authorized
establishment of the Luzerne Road Culvert Capital Project No.: 242; however, it should have
been established and referred to as Capital Project No.: 243 and therefore,the Town Board wishes
to amend Resolution No. 65,2022 accordingly,
NOW, THEREFORE,BE IT
RESOLVED, that the Queensbury Town Board hereby amends Resolution No.: 65, 2022
such that the Luzerne Road Culvert Capital Project shall be established and referred to as Capital
Project No.: 243 and all references to account numbers for the Capital Project shall be adjusted
accordingly to reflect this correction, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby affirms and ratifies Resolution No.: 65, 2022 in
all other respects.
Duly adopted this 14''day of February, 2022,by the following vote:
AYES Mr. Metivier,Mr. Freer, Mr. Ferone,Mr. McNulty,Mr. Strough
NOES None
ABSENT: None