4.09 4.9
2022 ORGANIZATIONAL\Glens Falls Symphony Orchestra—OCC TAX—5-16-2022
RESOLUTION AUTHORIZING AGREEMENT BETWEEN TOWN OF
QUEENSBURY AND GLENS FALLS SYMPHONY ORCHESTRA, INC.
RESOLUTION NO.: ,2022
INTRODUCED BY:
WHO MOVED ITS ADOPTION
SECONDED BY:
WHEREAS, by Resolution No.: 484, 2007, the Queensbury Town Board provided for the
Town's receipt of occupancy tax revenues from Warren County in accordance with the Local
Tourism Promotion and Convention Development Agreement (Agreement) entered into between
the Town and Warren County, and
WHEREAS, the Agreement provides that specific expenditure of the funds provided under
the Agreement are subject to further Resolution of the Town Board, and
WHEREAS, the Glens Falls Symphony Orchestra, Inc., (Symphony) helps to promote the
cultural development of the community, attracts many persons to the Queensbury area and provides
an economic boon to the community, and
WHEREAS, the Town Board wishes to provide funding to the Symphony in the amount of
$6,000 with occupancy tax revenues received from Warren County and accordingly enter into an
agreement with the Symphony for the year 2022 for the promotion of events to Town and area
residents, and
WHEREAS,a proposed Agreement has been presented at this meeting,
NOW,THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves the Agreement between
the Town and the Glens Falls Symphony Orchestra, Inc., substantially in the form presented at this
meeting and authorizes and directs the Town Supervisor to execute the Agreement, with funding
for the Agreement not exceeding the sum of$6,000 and to be provided by occupancy tax revenues
the Town receives from Warren County,to be paid for from Account No.: 050-6410-4412, and
BE IT FURTHER,
RESOLVED that the Town Board authorizes and directs the Town Budget Officer to take all
actions necessary to amend the Town Budget and increase appropriations and revenues as necessary as
follows:
• Revenue Acct No.—050-0000-51113 Occupancy Tax Revenue $6,000;
• Expense Acct. No. —050-6410-4412 Use of Occupancy Tax $6,000;
and
RESOLVED, that such Agreement is expressly contingent upon confirmation by the Town
that unallocated occupancy tax funds are available from Warren County.
Duly adopted this 161h day of May,2022, by the following vote:
AYES
NOES
ABSENT:
s
2022 AG REEMENTS\G lens Falls Symphony
LOCAL TOURISM PROMOTION AND CONVENTION
DEVELOPMENT AGREEMENT
This Agreement is made as of the I" day of January, 2022 by and between the Town of
Queensbury, a municipal corporation with its principal place of business located at 742 Bay
Road, Queensbury, New York 12804 (hereinafter referred to as "Municipality") and the Glens
Falls Symphony Orchestra, Inc., with a principal place of business located at P. 0. Box 2036,
Glens Falls,New York 12801 (hereinafter referred to as "Contractor").
WITNESSETH
WHEREAS, the Municipality has received from Warren County certain funding derived
from revenues received by the County as a result of the imposition of the Occupancy Tax
authorized by act of the New York State Legislature (Chapter 422 of the Laws of 2003),
hereinafter "Occupancy Tax Funds," and
WHEREAS, Municipality has agreed to expend the Occupancy Tax Funds for tourism
promotion and tourist and convention development and, more specifically, to enhance the
general economy of the Municipality through the promotion of tourist activities, conventions,
trade shows, special events and other directly related and supported activities for such purposes,
and
WHEREAS, the Contractor is (1) ready, willing and able to provide services and/or
materials consistent with the terms upon which the Municipality must expend the funds and as
more specifically described in the attachment annexed hereto as Schedule A and (2) possesses or
can make available all necessary qualified personnel, licenses, facilities and expertise to carry
out the terms of this Agreement;
4
NOW, THEREFORE, in consideration of the promises, responsibilities, and covenants
herein, the Municipality and the Contractor agree as follows:
1. Services/Materials
The Contractor shall provide services and /or materials as more specifically
described in the attachment annexed hereto as Schedule "A". [Contractor— Please attach a detailed
description of serviceshnaterials to be provided, the costs and the period for performance of services or supply of
materials.)
2. Contract Sum
A. For the Services performed and/or materials furnished under this
agreement the Contractor shall be paid the sum of$6,000. The Contractor shall not be entitled to
out-of-pocket expenses. Contractor shall not be entitled to partial payment for services rendered
or materials furnished at the end of end of each thirty (30) day period as work proceeds.
B. Payment of amounts owed by the Municipality by virtue of this contract
shall be as set forth above for all services to be performed and all out-of-pocket expenses
incurred by reason of this Agreement. There shall be no other amounts due and payable by the
Municipality regardless of costs or expenses of the Contractor except for additional services
requested by the Municipality which are beyond the Scope of Services and those services
customarily performed as a part thereof.
3. Payment
A. In order to receive payment under this Contract, the Contractor shall
furnish:
i) a completed and fully executed Agreement;
ii) an invoice or other statement identifying and itemizing the services
rendered or materials furnished and charges for the same and if the
1
contract includes or requires payment for services at an hourly rate,
that rate shall be specified for each person charged for and
employed in the performance of the contract,
iii) such other documents as are required by the standard billing
procedures of Municipality,
iv) a detailed description of how the funds will be used, as well as
statistical information describing how the Town's financial
investment impacted the program's success, including attendance
figures, demographics, etc., -
v) in the event that Contractor uses subcontractors or material
supplier in connection with the services and or materials furnished
under this agreement, the Contractor shall obtain from any
subcontractors or material suppliers the same documentation
required of herein above of Contractor and submit the same to the
Municipality to support Contractor's claim for payment,
vi) the Contractor shall promote the Municipality in whatever media
in which they spend the Town's contribution including, but not
limited to, the Town's logo being incorporated into written
advertising materials, brochures, radio and/or television ads, etc.
B. Payment shall be made thirty(30) days from:
i) the furnishing of all materials and completion of required work, or
ii) receipt of all documentation required by this section, whichever
date is later.
4. Term
The initial term of this Agreement shall commence upon execution of this
agreement and terminate when the services have been completed or the material furnished as
provided for in Schedule "A" or December 31, 2022, whichever date is sooner. On December
31, 2022, in the event that there are any services or materials to be provided under this agreement
that the contractor has not provided, all work and services shall immediately cease unless
continuation after December 31, 2022 is specifically authorized by Resolution of the Governing
Board of Municipality.
This Agreement may be terminated at any time upon mutual written consent of
the Municipality and Contractor.
The Municipality may terminate this Agreement immediately upon written notice
of termination to the Contractor, if the Contractor fails to comply with the terms and conditions
of this Agreement and/or any laws, rules, regulations, policies or procedures affecting this
Agreement.
Written notice of termination, where required, shall be sent by personal
messenger service or by certified mail, return receipt requested. The termination shall be
effective in accordance with the terms of the notice. Upon receipt of the notice of termination,
the Contractor agrees to cancel, prior to the effective date of any prospective termination, as
many outstanding obligations as possible, and agrees not to incur any new obligations at the
receipt of the notice without approval by the Municipality. In no event shall the Municipality be
liable for expenses or obligations arising from programs or other expenditures made pursuant to
the terms of this Agreement after the termination date.
5. Reports to be Filed Concerning Funds and Expenditures
At the end of the contract term or at the end of each calendar year, whichever
occurs first, the Contractor shall file with the Municipality a report which shall include:
i) the number of persons served by the services or materials provided_
by Contractor pursuant to this agreement,
ii) an outline of plans for continuing the activity or project, and
iii) any and all other reasonable information that the Municipality may
deem necessary by further resolution adopted by the Board.
6. Records/Audits
The Contractor shall establish and maintain complete and accurate books, records,
documents, accounts and other evidence directly pertinent to performance under this Agreement
(herein collectively "the Records") in accordance with the following requirements:
i) the Records must be kept for the balance of the calendar year in
which they were made and for six (6) additional years thereafter,
and
ii) the Municipality Chief Executive Officer, the Chairman of the
Warren County Board of Supervisors, the Tourism Committee of
the Warren County Board of Supervisors, the Warren County
Administrator of Fiscal Services, the County and Municipality
Attorney, or any other person or entity authorized to conduct an
examination, as well as the Municipality governing board and the
Warren County Board of Supervisors, shall have access to the
Records during normal business hours at an office of the
Contractor, or, if no such office is available, at a mutually
agreeable and reasonable venue within the Municipality, for the
term specified above for the purposes of inspection, auditing and
copying. The Municipality shall take reasonable steps to protect
from public disclosure any of the records which are exempt from
disclosure under §87 of the Public Officers Law (the "Statute")
provided that;
a) the Contractor shall timely inform an appropriate
Municipality official, in writing, that said records
should not be disclosed; and
b) said records shall be sufficiently identified and
designation of said records as exempt under the
statute is reasonable. Nothing contained herein
shall diminish, or in any way adversely affect, the
Municipality's or County of Warren's right to
discovery in any pending or future litigation.
7. Indemnification
The Contractor shall defend, indemnify and hold harmless the Municipality and
its officers and employees from claims, notices of claims, suits, actions, damages and costs of
every kind and nature, including but not limited to reasonable attorney's fees, arising out of
activities funded or otherwise carried out pursuant to the terms of this Agreement.
S. Nature of Agreement/Independent Contractor
This Agreement is a funding agreement. This Agreement is not intended to
create, nor shall it be construed as creating, a joint venture or partnership. The Contractor is an
independent contractor and may neither hold itself out nor claim to be an officer, employee or
subdivision of the Municipality, nor make any claim, demand or application to or for any right,
based on any different status.
9. Discrimination Prohibited
The services to be furnished and rendered under this Agreement by the Contractor
shall be available to any and all residents of Warren County without regard to race, color, creed,
sex, religion, national or ethical origin, handicap or source of payment; and under no
circumstances shall a resident's financial ability to pay for the services be provided be
considered, unless such consideration is allowed by State and/or Federal law, rule or regulation.
10. Non-Discrimination and Employ
The Contractor shall not discriminate against any employee or applicant for
employment because of race, creed, color, sex, national origin, age, disability or marital status.
Further, the Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed,
color, disability, sex or national origin (i) discriminate in the hiring against any citizen who is
qualified and available to perfonn work; or (ii) discriminate against or intimidate any employee
hired for the performance of work funded by this Agreement.
11. No Partisan Political Activity
Funds provided pursuant to this Agreement shall not be used for any partisan
political activity, or for activities that may influence legislation or the election or defeat of any
candidate for public office.
12. Non-Assignment/No Sub-Recipients
This Agreement may not be assigned by the Contractor or its right, title or interest
therein assigned, transferred, conveyed, sublet or otherwise disposed of without the previous
consent, in writing, of the Municipality, and any attempts to assign the contract without the
Municipality's written consent are null and void, except that contracts entered in to by the
Contractor with third parties for commodities and/or services that are part of the services to be
performed as identified in Schedule "A" attached hereto shall not be deemed prohibited by this
clause.
13. Workers' Compensation/Disability
This Agreement shall be void and of no effect unless throughout the life of the
Agreement, the Contractor shall secure compensation insurance and disability insurance for the
benefit of such employees engaged under this Agreement as are by law required to be insured by
provisions of the Workers' Compensation Law and New York State Disability Law. Proof of
compensation and disability insurance shall be in the form(s) approved by the Workers'
Compensation Board.
14. Set-Off Rights
The Municipality shall have all of its common law, equitable and statutory rights
of set-off. These rights shall include, but not be limited to, the Municipality's option to withhold
for the purposes of set-off any monies due the Contractor under this Agreement up to the
amounts due and owing to the Contractor with regard to this Agreement, any other Agreement
with any Municipality department or agency, including any contract for a term commencing
prior to the term of this Agreement, plus any amounts due and owing to the Municipality for any
other reason, including, without limitation, tax delinquencies, fee delinquencies or monetary
penalties relative thereto.
15. Executory Clause
The Municipality shall have no liability under this Agreement to the Contractor or
to anyone else beyond the funds appropriated and available for this Agreement.
16. International Boycott
In accordance with §220-f of the Labor Law, if this contract exceeds $5,000, the
Contractor agrees, as a material condition of the contract, that neither the Contractor nor any
substantially owned or affiliated person, firm, partnership. or corporation, has participated, is
participating, or shall participate in an International boycott in violation of the federal Export
Administration Act of 1979, or regulations thereunder. If such Contractor, or any of the
aforesaid affiliates of Contractor, is convicted, or is otherwise found to have violated said laws or
regulations upon the final determination of the United States Commerce Department or any other
appropriate agency of the United States subsequent to the Agreement's execution, such contract,
amendment or modification thereto shall be rendered forfeit and void. The Contractor shall so
notify the Municipality Manager within five (5) business days of such conviction, determination
or disposition of appeal.
17. Compliance with Law
The Contractor warrants, covenants and represents that:
i) it is aware of and familiar with the provisions of General
Municipal Law §801, 803 and 805-A, and of the Code of Ethics of
Warren Municipality,
ii) at no time during the term of this Agreement shall it knowingly
permit or allow performance of its services for the Contractor
under this Agreement to involve any violation of said statutory
provisions or of the Code of Ethics, and
iii) it shall fully comply with all other general and special laws and
regulations of the State of New York, as well as with all local laws
and resolutions of the Municipality, applicable to the services to be
performed by the Contractor under this Agreement.
18. Disputes
Disputes involving this Agreement, including the breach or alleged breach
tD
thereof, may not be submitted to binding arbitration, but must, instead, be heard in a court of
competent jurisdiction within the State of New York.
19. Amendment
This Agreement may not be amended, modified or renewed except by written
agreement signed by the Municipality and the Contractor.
20. Severability
If any term or provision of this Agreement or the application thereof to any person
or circumstance shall to any extent be held invalid or unenforceable, the remainder of this
Agreement or the application of such term or provision to persons or circumstances other than
those as to which it is held invalid or unenforceable, shall not be affected thereby and every other
term and provision of this Agreement shall be valid and be enforced to the fullest extent
permitted by law.
21. Entire Agreement
This Agreement is the entire agreement between the parties and it shall be
construed in accordance with the laws of the State of New York.
Approved as to form: TOWN OF QUEENSBURY
By:
JOHN F. STROUGH, III, Town Supervisor
Town Counsel
Date:
GLENS FALLS SYMPHONY
ORCHESTRA, INC.
By:
JENNIFER BRINK, Executive Director
Date:
STATE OF NEW YORK )
ss.:
COUNTY OF WARREN )
On the day of May in the year 2022, before me, the undersigned, a Notary Public in and for said
state, personally appeared JOHN F. STROUGH, III personally known to me or proved to me on the basis
of satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that lie executed the same in his capacity, and that by his signature on the
instrument,the individual,or person upon behalf of which the individual acted,executed the instrument.
Notary Public
STATE OF NEW YORK )
ss.:
COUNTY OF WARREN )
On the day of , in the year 2022, before me, the undersigned, a Notary Public in and
for said state, personally appeared JENNIFER BRINK personally known to me or proved to me on the
basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he/she executed the same in his/her capacity, and that by his/her signature on the
instrument,the individual,or person upon behalf of which the individual acted,executed the instrument.
Notary Public
SCHED ULE A
Contractor to attach a detailed description of services/materials to be provided, the costs and
the period for performance of services or supply of materials.
HEiciLr- Q
022 APPLICATION
2022 REQUEST FOR TOWN OF QUEENSBURY OCCUPANCY TAX
Note:Completion of the application does not guarantee occupancy tax distribution
Occupancy tax allocation must be in accord with Warren County's Local Law No. 4 of 2003 and
amended by Local Law No. 10 of 2006, which states, in part, under Section 16. Disposition of
Revenues: "...allocated only for tourism promotion and tourist and convention development....to
enhance the general economy of the County of Warren, and its city, towns and villages through the
promotion of tourist activities, conventions, trade shows, special events and other directly-related
and supported activities." See also: Schedule A SPENDING GUIDELINES
The money allocated will bring about an opportunity that will:
1. Bring about an increase in visitations to Queensbury, which might not have occurred
otherwise.
2. Enhance the visitors' experience in a way that helps assure:
a. An increase in the likelihood of return visits.
b. Will have a cumulative effect of producing other visitations.
Incidental justification: The enhanced experience will offer benefits to our local residents.
SUBMISSION REQUESTS can be submitted up to April 30, 2022
Please complete the following:
1. Name of organization: Glens Falls Symphony
2. Organization's Address: P. 0. Box 2036
3. Contact names and information:Jennifer Brink. Tel.: (518) 793-1348 or exdir@gfso.org
4. Describe your organization: A professional symphony orchestra based in the Glens
Falls/Queensbury area that gives 5-6 regular season concerts at Glens Falls High School
Auditorium and 1-2 free summer pops concerts for the public, in addition to dozens of
smaller performances and community engagement activities. The annual audience is
approximately 11,350 people from 102 separate zip codes. The orchestra gave virtual
concerts only in the 20-21 season, and returned to small live concerts in 2021-22. The
orchestra will return to the full, pre-pandemic calendar of performances at Glens Falls
High School and audience engagement events for the 2022-23 season.
S. What is the amount you are requesting? $6,000
6. Describe your event: The annual Summer Concert at Crandall Park for Independence Day
(returning this year to its traditional date of July 3) brings thousands of local residents and
hundreds of people from at least 41 zip codes (surveyed in 2018) to a free public concert
of patriotic favorites, marches, and traditional family-friendly music. During the
afternoon, other activities and events entertain the audience, such as: bounce houses,
several dozen food vendors,car shows and the like. NEW in 2022-During the afternoon
from 4-6pm, every arts organization in the region has been invited to participate in the
"Youth Arts Experience"with interactive arts activities for children of all ages. The pre-
concert activities are followed by the evening concert,which then culminates in a
spectacular fireworks show.
This concert benefits the audience by providing a family tradition to enjoy each year. A
large number of audience members tell us that their extended family plans their July 4
family gatherings locally because of the Symphony Independence Day Concert. Large
groups of people bring picnics and snacks to enjoy together in the largest single civic arts
event in our area, and with no ticket fee.The event stirs patriotism,community,and
regional pride. Every year we receive donations, letters, and phone calls after the July 3rd
event from people who live as far away as Virginia and Indiana to tell us how much they
value the tradition of coming to a beautiful upstate NY park and enjoying such a friendly,
community-minded event for Independence Day.Since the concert takes place on July
3rd instead of the 4th, people can attend the concert and then spend July 4th with the local
families or friends they are visiting. During both days the many visitors and local residents
are dining, shopping,visiting attractions,staying in local hotels/motels and enjoying the
many attractions in the region.
As far as we know,this concert is the only civic event for Independence Day in the
Queensbury/Glens Falls area with fireworks. It is also the largest fireworks display for many
miles.
7. Date(s) of the above:July 3, 2022
8. Estimated number of persons served for this event:6,000(estimate from 2018)
9. Describe how your event fulfills the following requirement: Your organization's request
must be expended for promotion of the Town of Queensbury, be it tourist activities,
conventions, trade shows,special events and other directly related and supported
activities. Promotion or promoting is defined as furthering the growth of,establishment of,sales,and/or
contributing to the growth,enlargement,or prosperity of and/or to forward or to encourage or to
advance.
We know that of the thousands of people who attend this annual concert, many
patronize the following types of businesses in Queensbury:
a. Queensbury restaurants for dining before or after the event.
b. Queensbury restaurants/catering companies who are vendors at the event do a
verybrisk business on the concert day from 4pm until 9pm.
c. Queensbury grocery stores who sell food for the event like pre-packaged
party platters, snack foods, beverages, sandwich fixings, etc.
d. Businesses selling outdoor gear such as lawn chairs, blankets, picnic baskets,
coolers, hats,sunscreen,which tend to sell out on July 3.
e. Small local caterers who provide prepared meals for sharing in groups.
f. Hotels and other accommodations. Many people invite family from out of town to
visit on the July 41h holiday, and schedule their group outing to the concert on July
3rd, while scheduling their family/home celebrations for July 41n
10. Do you have empirical data that supports your request?Like number of nights generated
and/or potential economic impact of the event?If so, please describe:
please describe:
For many years, pre-pandemic,the Glens Falls Symphony attracts patrons to our events
from 102 zip codes. 85 were distinct for our season concerts,films, restaurant events and
small concerts, while 41 for the July 3, 2018 concert(with some overlapping between the
season and summer). During the concert,we distributed thousands of flyers with a
coupon. Of the many that were sent in to us,41 zip codes were represented.Those flyers
represent only a tiny portion of the total audience size, so it is safe to assume that
hundreds more patrons came from dozens more zip codes than that.
We also receive calls year-round from local businesses and hotels in Queensbury and
Glens Falls (and beyond)that ask about the date and time of our concert.They ask
because they want to plan around the presence of this event and make sure they market
to the thousands of people in town during days around the concert.
Since we are producing a concert with 50 performers, we also purchase many room
nights for those musicians that come from out of town. In recent years, dozens of room
nights have been arranged, purchased for full price on an expensive day at high tourist
season. The musicians also eat out, buy gas, and patronize all kinds of local businesses
during the days before and after.About a quarter of them plan their own family
vacations around being in the region for the Independence Day holiday.
We have many audience members who call us before or after the concert to share their
plans with us, or who talk to us at other events or at the concert. We also get feedback
from vendors and volunteers who share with us what audience members are telling
them, and from other businesses or sponsors who tell us they see and hear about how
many people come to the concert and patronize the local businesses because of it.
The extremely high demand for vendor slots indicates how brisk a business they are
doing on the day. We have had to assertively cap the number of vendor slots so as to
keep the environment safe and friendly. We begin getting requests for vendor spots in
December of the previous year.
We estimate the room nights resulting from this event approach 250, with a total
economic impact is at least$150,000. We can provide the results of our research on
room nights and the potential economic impact with more precision after the event.
11. Does your organization receive financial support (occupancy tax or otherwise)from the
county or any other municipality? Is so, please describe:
We have received a grant from the City of Glens Falls. However,the support that the City
of Glens Falls provides does not come close to the cost of the concert.That funding is
currently pending for 2022.
We also have received a grant for$5,000 from the Warren County Occupancy Tax Fund.
This is a new source for us, and it will substantially upgrade the audience research and
marketing dollars spent on promotion of the event.
The City of Glens Falls also provides police officers, Department of Public Works
employees, Fire safety personnel, and other City staff who work to promote the event, and
provide logistical support in the days before and after the event.The City of Glens Falls also
splits with us the cost of Porta-Potties.
12. * Specific to the funds you are requesting, please detail below how this money will be
spent: We are seeking support from the Town of Queensbury specifically for three
components:
A) Fireworks:$4,000:The Fireworks for the concert will cost$5,000 and require
additional liability insurance. We are requesting an 80%portion of the cost to have first-
rate fireworks at the event.
B) Direct Concert Expense:$1,500.
To offset a portion of the enormous artistic expense of paying musicians for playing,
travel, cartage, and providing housing to the out-of-town players.The direct artistic and
production costs (audio, Porta-Potties, Truck rental, etc.) budget is$34,000. Including
$6,000 in administrative,fundraising, and insurance cost makes the true cost of the .
concert $40,000.We are requesting 3.75%of the artistic/administrative concert cost.
C) Marketing$500. We are committed to a complete marketing plan consisting of
broadly distributed posters, paid advertising,social media, email, Facebook, Instagram
and other digital communications.The Town of Queensbury would be recognized for its
support (with logo), would be recognized from the stage, in the concert program book, in
our regular season program book, on our website, and in all references to the event. In
addition, official(s)from the Town of Queensbury are invited to be personally thanked
from the stage, since so many of the listeners are Queensbury residents who would like
to recognize their civic dollars at work.This would represent less than 25%of the
marketing spending.
Note:This event has been done every year for decades. People come because they see it
on our website, social media, in the calendar listings in all the news outlets, etc.This
event has a very efficient"cost-per-customer" ratio for the small cash investment.
*Note 1:You will be reimbursed based on actual expenses and based on the receipts you submit. You will only
receive that amount approved by the Town Board.
*Note 2:If the occupancy tax you are requesting will be spent on the purchase of promotion products,like
media ads,coffee mugs,handouts,etc., those products must include the Town's logo. TV or radio advertising
would have to include recognition of the Town of Queensbury.SEE TOWN LOGO:
D) If applicable, explain how you have used the town's occupancy tax distribution(s) in
the past 5 years:
2019-$6,000 (Independence Day—Fireworks Sponsorship)
2018-$5,500 (Independence Day-Fireworks Sponsorship)
2017-$4,500 (Independence Day-Fireworks Sponsorship)
2016-$4,000 (Independence Day- Fireworks and Marketing Costs)
2015-$4,000 (Independence Day—Fireworks and Marketing Costs)
2014-$4,000(Independence Day)
2013-$10,000(Independence Day)
2012-$9,000+$1,000 (Independence Day)
2011-$2,000(sponsored March concert)
2010-$3,000(sponsored March concert)
2009-$3,000(Independence Day)
2008-$2,500(Independence Day)
2007-$2,500(Independence Day)
2006-$2,500(sponsored March concert)
2005-$2,500(sponsored November concert)
2004-$2,500(sponsored November concert)
2003 -$2,500
2002-$2,500
2001-$4,000
1992-$250 (advertising)
1990—$500
1988—$500
Please attach your organization's budget to this worksheet.
Submit application and accompanying documents to Town of Queensbury Supervisor's Office,
Attention to Victoria La Marque, 742 Bay Road,Queensbury, NY 12804
6'12PM Glens Falls Symphony Orchestra,Inc.
04/26/22
Accrual Basis Profit&Loss Budget vs.Actual
July 2021 through June 2022
Budget
Ordinary Income/Expense
Income
4000•Revenue 3 Support
4001•Contributed Revenue
4010-Individual Contributions
4011-End or Year Appeal 1 32.000.00
4013•Spring Appeal 20.000.00
401E•Summer Appeal 17,000.00
4016•Memorial Glns 1.500,00
4017•Chair Adoptions 14,000.00
Total 4010•Individual Contributions 84.500.00
Total 4001•Contributed Revenue 84.500.00
4030-Corp Foundation R Gov't Funding
4031-Matching Contributions 1,200.00
4032•Legacies
4033-Non-Sponsor Corp Con't 500.00
4037•Gen Operating Foundation Grants 24.000.00
4038-GF City Grant-Gen Op 6.200.00
4039•NYSCA Grant
Total 4030-Corp Foundation a Gott Funding 31.900.00
4060•Special Events
4061-Gala Ticket Sales 5.000.00
4062•Gala Honorary Committee 24.400.00
4063-Gala Corporate Sponsorship 2.000.00
4064-Additional Gala Gifts 14.050.00
4067•Fall Fundralser 1.200.00
Total 4060-Special Events 46.650.00
4100-In-Kind Contributions
4120•Donated Goods 350.00
Total 4100-In-Kind Contributions 350.00
4200•Earned Revenue
4210•Program Ad Revenue 7,500.00
4211-Summer Concert Vendor Fees 850.00
4212•Bucket Brigade 500.00
4216•Sponsorships
4215.2•Sponsorships-July 3 and Silver Bay 49,000.00
4216.4•Concert fit Sponsorship
4216.E•Concert#3 Sponsorship 5.000.00
4215.6•Concert p4 Sponsorship 6.000.00
4215.7•Concert 06 Sponsorship 4.000.00
Total 4216•Sponsorships 04.000.00
4220•Subscription Ticket Sales 23,000.00
4226-Ticket Sales
4225.1•Fall Concert 01 Ticket Sales 3.000.00
4226.2•Fall Concert p2 Ticket Sales 3.000.00
4225.3-Fall Concert 03 Ticket Sales 9.000.00
4226.4.Spring Concert 01 Ticket Sales 2,950.00
4226.E•Spring Concert#2 Ticket Sales 2.950.00
4226.6•Spring Concert 03 Ticket Sales 3,900.00
Total 4226•Ticket Sales 24.800.00
Total4200•Earned Revenue 120.650.00
Total 4000•Revenue&Support 294.050.00
4500•Investment Income
4510•Interest-Savings 20.00
Total 4600-Investment Income 20.00
4600-Other Income
4610•Miscellaneous Revenue
4611-Shipping 3 Handling
Total 4600•Other Income
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2 Glens Falls Symphony Orchestra,Inc.
04128/22
Accrual Basis Profit&Loss Budget vs.Actual
July 2021 through June 2022
Budget
Total Income 264.070.00
Gross Profit 284,070.00
Expense
SON-Expenses
6100-General&Administrative
6110-Admin Payroll
5111-Office Admin Salaries 80.000.00
5113•Bookkeeper Salary 3.300.00
5115-Admin Payroll Taxes 7,200.00
5118-Contract Labor 3,500.00
5119-Extraordinary Expens 500.00
5120-Payroll Fees 1,500.00
Total 6110•Admin Payroll 96,000.00
5130-Insurance
5131•Workers Compensation 3,200.00
6132-Property/Rental Insurance 750.00
5133•Liability Insurance 2,100.00
6135•D&O Insurance 1.100.00
6136-Dlsabitllty/Paid Family Leave 500.00
5237•Instrument Insurance 300.00
Total 5130-Insurance 7.950.00
6160-Bank and Office Expense
6151•Audit 2.950.00
5152•Bank Service Charge
S163-Interest Expense
6164-Credit Card Processing Fees 4.000.00
5166•Printing/Copy 1,000.00
5166•Office Supplies 1.750.00
5167.Office Rent 4,500.00
5158-Postage 1.750.00
6159-Telephone/Fax 1.400.00
5162•Memberships&Dues 2.400.00
6163•Computer&Internet 1,000.00
5177-Other Admin Expense 250.00
Total 5160•Bank and Office Expense 21,0DO.00
6170-Professional Dev.&Misc Admin
6172•Prof Development(General) 400.00
6176-Hospltallty-Board&Volunteers 4DO.D0
Total 6170.Professional Dev.&Mlac Admin 800.00
5400-Marketing
6410-Advertising 3,000.00
6411-Season Brochure Design/Print 2,000.00
6412-Web Site 2.000.00
6416•Marketing-Postage 1.400.00
6416-Audience Engagements Events 300.00
6418-Printing 750.00
Total 5400-Marketing 9.450.00
5500-Production
6611•Equipment Rental 500.00
6516-Audio Concert Rcrng Englneering 7.200.00
6517-Video Concert Rcrdn Engineering 3,0D0.00
5520-Venue Rental
5521•Ticketing/CRM Software Fees 1,700.00
5522•Piano Maintenance 500.00
Total 6600•Production 12,900.00
5700-Special Events
5710-Decorations 5DO.00
6711-Food&Beverages 12,000.00
5712•EntertainmenUMusic 1.500.00
6713-Printing(Special Events) 750.00
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8:1
a�u Glens Falls Symphony Orchestra,Inc.
Accrual Basle Profit&Loss Budget vs.Actual
July 2021 through June 2022
Budget
5714•Postage(Special Events) 700.00
6716•Conductors Clrlce 1.800.00
9716•Devel.Print 3 Postage 1.600.00
Total 5700•Special Events 18,750.D0
Total 6100•General 6 Administrative 166,850.00
5199-Program Expense
6250-Summer Concert Expense
5251-Payroll Taxes
5252-Payroll
6253-Travel
5254•Hotel/Hospltality
6265•Summer Music Purchase/Rent
5256•Fireworks-Live Audio-PortaJohns
5268•Equipment/Truck Rental
5260•Summer Concert Expense-Other 34,000.00
Total 5260-Summer Concert Expense 34.000.00
5600-Artistic
6216-Production Assistant 500.00
5601-Music Dlrecclar Salary 33.300.00
5502.Music Director Payroll Tax 2,830.00
5503•Music Director Travel 3.000.00
6906-Music Purchase,Rental,Postage 2,700.00
6611•Composition Commission 400.00
Total 6600-Artistic 42,7700
6800•Orchestra
5308-Audio/Visual Tech Eqpt a Train 0.00
5309•Catering 3 Hospitality 500.00
6312-Audition Expense 1,800.00
6313-Bowing 1,600.00
5810•Fall Concert#1 Expenses
5811-Fall#1 Musician 7.275.00
5812-Fall#1 Payroll Taxes 727.00
5813•Fall 91 Contractor 516.00
5814-Fal1#1 Librarian 800.00
6816•Fall#1 Travel 1,40D.00
5816-Fell#1 Venue Rental 1.200.00
5817-Fall 01 HoteUHosphalky 200.00
5818-Fall#1 Guest Artist
6819•Fail 01 Contingency 0.00
Total 5810-Fall Concert#1 Expenses 11,918.00
5820•Fell Concert#2 Expenses
6821-Fall 02 Musicians 4,875.00
5822-Fail#2 Payroll Taxes 487.00
6822.6-Fall#2 MPP,Pension Health
5823-Fell#2 Contractor 516.00
6824•Fall#2 Librarian 600.00
6825•Fall 02 Travel 800.00
5826-Fall 112 Venue Rental 750.00
5827.Fall#2 HoteUHospltalHy 200.00
5828-Fell 92 Guest Artist
5829-Fall 02 Contingency 0.00
Total 6820•Fall Concert#2 Expenses 8.228.00
5830•Fell Concert#3 Expense
6831-Fall#3 Musicians 17.750.00
6832.Fall#3 Payroll Taxes 1.775.00
5833-Fall#3 Contractor 500.00
5834-Fell#3 Ubradan 600.00
6835-Fall 93 Travel 800.00
5836•Fell#3 Venue Rental 1.500.00
6837•Fall#3 HoteUHosplttllty 200.00
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6:1
W28122 Glens Falls Symphony Orchestra,Inc.
Accrual Basis Profit&Loss Budget vs.Actual
July 2021 through June 2022
Budget
6838•Fall#3 Contingency 0.00
Total 6830-Fall Concert 93 Expense 23.125.00
6840•Spring Concert 41 Expenses
5841-Spring 01 Musicinas 4,125.00
6842-Spring#1 Payroll Taxes 727.00
6843•Spring#1 Contractor 516.00
5844-Spring#1 Librarian 600.00
5846-Spring#1 Travel 1.400.00
5846-Spring#1 Venue Rental 1.200.00
5847•Spring#1 Hotel/Hospitality 200.00
5948-Spring 01 Guest Artist
5849-Spring#1 Contingency 0.00
Total 5840-Spring Concert#1 Expenses 8,768.00
5850-Spring Concert#2 Expenses
6851•Spring#2 Musicians 4.875.00
5852-Spring#2 Payroll Taxes 487.00
5353-Spring#2 Contractor 516.00
5864-Spring#2 Librarian 500.00
5866-Spring#2 Travel 800.00
6866-Spring#2 Venue Rental 750.00
5857•Spring#2 Hotel/Hospitallty 200.00
5058-Spring#2 Guest Artist 3,150.00
5859-Spring#2 Contingency 0.00
Total 6850-Spring Concert#2 Expenses 11,378.00
5860-Spring Concert 03 Expenses
5861-Spring Concert#3 Musicians 17.760,00
6862-Spring Concert#3 Payol Taxes 1.775.00
5863•Spring#3 Contractor 500.00
5864•Spring 43 Librarian 600.00
6865-Spring#3 Travel 600.00
5866-Spring#3 Venue Rental 1,500.00
6867-Spring#3 HotellHospitality 200.00
5869-Spdng 03 Contingency 4.526.00
Total 5860•Spring Concert 93 Expenses 27,651 AO
Total 5900.Orchestra 94,968.00
Total 6199-Program Expense 171,698.00
Total 6000-Expenses 338.548.00
Total Expense 338.548.00
Net Ordinary Income 54,478.00
Other Income/Expense
Other Income
8000.Other Income
8001-Legacies
8010•Ukraine Musicians Fund
8011-Ukraine Donations Sent
8010-Ukraine Musicians Fund-Other
Total 8010-Ukraine Musicians Fund
Total 8000•Other Income
90DO-Investment Gain/Lose
9002-Unrealized Gain/Loss on Invatmt
9003-Realized GalNLoss on Invstmt
Total 9000-Investment GainlLoss
Total Other Income
Net Other Income
Net Income -64,478.00
Page 4 of 4