153.2012 Bid Ridge Jenk.Park imp. RESOLUTION ACCEPTING AND AUTHORIZING AWARD OF BID FOR
RIDGE/JENKINSVILLE PARK IMPROVEMENTS
RESOLUTION NO. 153, 2012
INTRODUCED BY: Mr. Ronald Montesi
WHO MOVED ITS ADOPTION
SECONDED BY: Mr Tim Brewer
WHEREAS, by Resolution No.: 85,2012, the Queensbury Town Board authorized and
directed the Town's Purchasing Agent to publish an advertisement for bids in the official newspaper for
improvements at the Town's Ridge/Jenkinsville Park, such improvements generally described as
follows:
1. Construction of a one floor (slab on grade) metal building to serve as a maintenance and
storage area for the Parks and Recreation Department;
2. Additional site work as deemed necessary or cost effective by the Recreation Commission
and Town Board to include, but not limited to: connecting to existing septic system,
fencing, grading, paving, security, etc.; and
3. Professional services for the above;
as more clearly specified in bid specifications prepared by the Town's Director of Parks and
Recreation, engineer and/or Town Purchasing Agent, and
WHEREAS, General Municipal Law §103 requires that the Town advertise for bids and award
the bid to the lowest responsible bidder meeting New York State statutory requirements and the
requirements set forth in the Town's bid documents and specifications, and
WHEREAS, the Town's Purchasing Agent published such an advertisement for bids and on
April 25th, 2012, the Purchasing Agent duly received and opened all bids, and
WHEREAS, the Purchasing Agent, Recreation Commission and Parks and Recreation
Director have recommended that the Town Board authorize the bid award to the lowest
responsible bidder, AJ Catalfamo Construction, Inc., for a total bid amount not to exceed
$254,255, and
WHEREAS, the Parks and Recreation Director has advised the Town Board that there
may be times when Change Orders may become necessary for such bid award and Contract and
therefore has requested that the Town Board authorize him to approve and sign certain Change
Orders not to exceed the amount of$5,000 per Change Order, and the aggregate of all Change
Orders also not to exceed the total amount of $5,000, that he deems necessary or appropriate,
provided that the Director first confer and receive authorization from the Recreation Commission,
and
WHEREAS, the Queensbury Town Board previously established a Capital Improvement Plan
Reserve Fund#64 (Fund#64)for future Town project developments, and
WHEREAS, by Resolution No.: 416,2003 the Town Board authorized establishment of
Capital Project Fund #138 to fund expenses associated improvements at the Ridge/Jenkinsville Park,
and
WHEREAS, the Town Board wishes to authorize the withdrawal and expenditure of moneys
from Fund#64 for the Park improvements, and
WHEREAS, in accordance with New York State General Municipal Law §6(c), the Town
Board is authorized to withdraw and expend funds from Fund#64 subject to permissive referendum,
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby finds that the withdrawal and
expenditure for the Ridge/Jenkinsville Park improvements set forth in the preambles of this
Resolution is an expenditure for a specific capital project for which the reserve account was
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established, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby authorizes and directs such Ridge/Jenkinsville
Park improvements described in the preambles of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board hereby accepts and awards the bid for the
Ridge/Jenkinsville Park Improvements from the lowest responsible bidder, AJ Catalfamo
Construction, Inc., for a total bid amount not to exceed $254,255, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor to
execute an Agreement between the Town and AJ Catalfamo Construction, Inc., and/or any other
needed documents related to the bid award, in form acceptable to the Town Supervisor, Parks
and Recreation Director, Town Budget Officer and/or Town Counsel, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes the Town Parks and Recreation
Director to approve and sign Change Orders pertaining to such Agreement not to exceed the
amount of$5,000 per Change Order, and the aggregate of all Change Orders also not to exceed
the total amount of $5,000, that he deems necessary or appropriate, provided that the Director
first confer and receive authorization from the Recreation Commission, and
BE IT FURTHER,
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RESOLVED, that the Town Board further authorizes and directs additional improvements
at the Park related to miscellaneous building furnishings and security costs up to $14,000;
$12,500 for engineering and design services; and an additional $6,000 for the Project Contingency
as set forth in the Park Commission's May 2"d, 2012 Memorandum with attachment entitled
"Jenkinsville Maintenance Building Estimated Project Budget — Capital Project #138," and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs a transfer from Capital
Improvement Plan Reserve Fund #64 in the total amount of$286,755 to fund such improvement
Project, such funds to be placed into the Ridge/Jenkinsville Park Capital Project Fund #138 and
the Town Board further directs that in the event there are funds remaining in such Capital Project
Fund after completion of the Project or in the event that the Project is not undertaken, the moneys
in the Capital Project Fund shall be returned to the Capital Reserve Fund, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Budget
Officer to take all action necessary to establish additional appropriations and estimated revenues
as necessary for Capital Project Fund #138 in the additional amount of$286,755, and
BE IT FURTHER,
RESOLVED, that the Queensbury Town Board further authorizes and directs the Town
Budget Officer and/or Accountant to take all action necessary to increase the following accounts
for such appropriations and revenues as necessary:
• Revenue Account No.: 138-0000-55031 (Interfund Revenue) — $286,755
• Expense Account No.: 138-7110-4403 (Engineer/Surveyor) — $ 12,500
• Expense Account No.: 138-7110-2899 (Capital Construction) - $274,255
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and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes and directs the Town Budget Officer
and/or Accountant to amend the 2012 Town Budget, make any adjustments, budget amendments,
transfers or prepare any documentation necessary to establish such appropriations and estimated
revenues and effectuate all terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town Supervisor,
Purchasing Agent, Parks and Recreation Director, Town Budget Officer and/or Town Counsel to
take any and all action necessary to effectuate the terms of this Resolution, and
BE IT FURTHER,
RESOLVED, that this Resolution is subject to a permissive referendum in accordance
with the provisions of Town Law Article 7 and the Town Board hereby authorizes and directs the
Town Clerk to publish and post such notices and take such other actions as may be required by
law.
Duly adopted this 7th day of May, 2012, by the following vote:
AYES Mr. Brewer, Mr. Stec, Mr. Metivier, Mr. Montesi, Mr. Strough
NOES None
ABSENT: None
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