191.2012 copiers RESOLUTION AUTHORIZING REPLACEMENT/EXCHANGE OF
OBSOLETE COPIERS AND AGREEMENT WITH
NATIONAL BUSINESS EQUIPMENT & SUPPLY
RESOLUTION NO.: 191, 2012
INTRODUCED BY: Mr. John Strough
WHO MOVED ITS ADOPTION
SECONDED BY: Mr. Tim Brewer
WHEREAS, in accordance with New York State Town Law §64(2), the Queensbury
Town Board may authorize the sale and/or disposal of items which are no longer needed by
the Town or obsolete, and
WHEREAS, the Town's Director of Information Systems (Director) has requested
Town Board approval to exchange/replace seven (7) obsolete and non-functioning copiers
purchased approximately 13 years ago, and
WHEREAS, the Director wishes for the Town to enter into a Service Agreement
with National Business Equipment and Supply (NBES)providing for the Town's trade-in of
its old, obsolete equipment for new equipment, without additional costs for hardware, with
the monthly service costs as set forth in the Service Agreement, and
WHEREAS, such proposed service Agreement is presented at this meeting and is in
form acceptable to Town Counsel, and
WHEREAS, for Town inventory purposes, the value of the new replacement copiers
is as follows:
Town of Queensbury Fair Market
Current Machine New Machine Value
Savin 4018D KM-200 2 drawer with stand-copy/print/scan/fax $1,800.00
Savin 4018D KM-200 2 drawer with stand-copy/print/scan $1,600.00
Canon IR3570 KM-400 2 drawer with stand-copy/print/scan fax $3,000.00
Canon IR3570 KM-3035 2 drawer with stand $2,000.00
Canon Image Runner 330-400 KM-3035 2 drawer with stand-copy/scan/print $2,200.00
Canon Image Runner 330-400 KM-5050 2 drawer-copy/print/scan/fax w/finisher $4,000.00
Canon Image Runner 330-400 KM-5050 KM 5050 copy/print/fax $3,800.00
NOW, THEREFORE, BE IT
RESOLVED, that the Queensbury Town Board hereby approves of the Town's
Director of Information System's replacement and/or exchange of seven (7) obsolete and
non-functioning copiers that are no longer needed by the Town, with new equipment,
without additional costs for harchvare, to be provided by National Business Equipment and
Supply(NBES), with the value of such new copiers as follows:
Town of Queensbury Fair Market
Current Machine New Machine Value
Savin 4018D KM-200 2 drawer with stand-copy/print/scan/fax $1,800.00
Savin 4018D KM-200 2 drawer with stand-copy/print/scan $1,600.00
Canon IR3570 KM-400 2 drawer with stand-copy/print/scan fax $3,000.00
Canon IR3570 KM-3035 2 drawer with stand $2,000.00
Canon Image Runner 330-400 KM-3035 2 drawer with stand-copy/scan/print $2,200.00
Canon Image Runner 330-400 KM-5050 2 drawer-copy/print/scan/fax w/finisher $4,000.00
Canon Image Runner 330-400 KM-5050 KM 5050 copy/print/fax $3,800.00
and
BE IT FURTHER,
RESOLVED, that the Town Board authorizes the Service Agreement between the
Town and NBES providing for such replacement/exchange of equipment and authorizes and
directs the Town Supervisor to sign such Agreement substantially in the form presented at
this meeting, and
BE IT FURTHER,
RESOLVED, that the monthly service costs as delineated in the Service Agreement
shall be paid for from the proper accounts as will be set forth by the Town Budget Officer,
and
BE IT FURTHER,
RESOLVED, that the Town Board further authorizes and directs the Town
Supervisor, Director of Information Systems and/or Town Budget Officer to take such other
and further action as may be necessary to effectuate the terms of this Resolution.
Duly adopted this 18th day of June, 2012, by the following vote:
AYES Mr. Metivier, Mr. Montesi, Mr. Strough, Mr. Brewer, Mr. Stec
NOES None
ABSENT: None